Address
Form of workPosting Details
Posting Details
Job Title
STEPS Administrative Operations Coordinator
Requisition Number
TE07974
Department Name
7H002:OFFICE OF MEDICAL EDUCATION
Work Location
Lexington, KY
Salary Range
$19-23/hour
Type of Position
Temporary
Position Time Status
Full-Time
Required Education
Required Related Experience
Required License/Registration/Certification
Physical Requirements
Sitting at a computer workstation for extended periods. Repetitive motion. Lifting, pushing, pulling up to 10 lbs.
Shift
Monday - Friday 8am-5pm
Job Summary
Provide high-level executive support to the Associate Dean for Student Affairs and Student Affairs leadership. Manage calendars for the Associate Dean and Student Affairs leadership. Prioritize requests for meetings, and resolve scheduling conflicts while maintaining a positive image of the Student Affairs office. Schedule and coordinate meetings and appointments including logistical needs for meetings, as well as taking meeting minutes as needed. Ensure accurate and timely communication for the Associate Dean and Student Affairs leadership. Coordinate logistical needs and process associated expenses for meetings with Student Affairs leadership, students, faculty, and staff, including meetings and events for Student Affairs/OME-supported student groups (learning communities, Resilient, and Association of American Medical Colleges (AAMC) Organization of Student Representatives (OSRs)). Coordinate logistics of elections for OME-supported student groups. Responsible for being the delegate for the Associate and Assistant Deans for Student Affairs in signature approval of College of Medicine expenses, educational documents, and other documentation, as assigned. Complete travel arrangements and process associated expenses. Maintain files, draft correspondence on behalf of Associate Dean and Student Affairs Leadership (often of highly confidential nature), and answer phones. Serve as a liaison with internal and external constituents. Compile, gather, and provide Associate Dean and Student Affairs with appropriate data and information to assist in making sound and effective decisions on projects, initiatives, and responses to administrators, faculty, and staff. Serve as a point of contact to address questions and connect students/faculty/staff to the appropriate individuals or resources. Formulate communications strategy and coordinate the appearance and content of print and electronic materials.
Skills / Knowledge / Abilities
Excellent written and oral communication skills as well as outstanding interpersonal attributes (leadership, diplomacy, exceptional communication skills, and confidentiality) and abilities to effectively interact with a diverse group of people. Reliability and follow-up. Outstanding organizational skills: problem-solving; organization and prioritization; attention to detail; proficiency with MS Outlook, Word, Excel, and PowerPoint.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
12/28/2023
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Details
Job Title
STEPS Administrative Operations Coordinator
Requisition Number
TE07974
Department Name
7H002:OFFICE OF MEDICAL EDUCATION
Work Location
Lexington, KY
Salary Range
$19-23/hour
Type of Position
Temporary
Position Time Status
Full-Time
Required Education
Required Related Experience
Required License/Registration/Certification
Physical Requirements
Sitting at a computer workstation for extended periods. Repetitive motion. Lifting, pushing, pulling up to 10 lbs.
Shift
Monday - Friday 8am-5pm
Job Summary
Provide high-level executive support to the Associate Dean for Student Affairs and Student Affairs leadership. Manage calendars for the Associate Dean and Student Affairs leadership. Prioritize requests for meetings, and resolve scheduling conflicts while maintaining a positive image of the Student Affairs office. Schedule and coordinate meetings and appointments including logistical needs for meetings, as well as taking meeting minutes as needed. Ensure accurate and timely communication for the Associate Dean and Student Affairs leadership. Coordinate logistical needs and process associated expenses for meetings with Student Affairs leadership, students, faculty, and staff, including meetings and events for Student Affairs/OME-supported student groups (learning communities, Resilient, and Association of American Medical Colleges (AAMC) Organization of Student Representatives (OSRs)). Coordinate logistics of elections for OME-supported student groups. Responsible for being the delegate for the Associate and Assistant Deans for Student Affairs in signature approval of College of Medicine expenses, educational documents, and other documentation, as assigned. Complete travel arrangements and process associated expenses. Maintain files, draft correspondence on behalf of Associate Dean and Student Affairs Leadership (often of highly confidential nature), and answer phones. Serve as a liaison with internal and external constituents. Compile, gather, and provide Associate Dean and Student Affairs with appropriate data and information to assist in making sound and effective decisions on projects, initiatives, and responses to administrators, faculty, and staff. Serve as a point of contact to address questions and connect students/faculty/staff to the appropriate individuals or resources. Formulate communications strategy and coordinate the appearance and content of print and electronic materials.
Skills / Knowledge / Abilities
Excellent written and oral communication skills as well as outstanding interpersonal attributes (leadership, diplomacy, exceptional communication skills, and confidentiality) and abilities to effectively interact with a diverse group of people. Reliability and follow-up. Outstanding organizational skills: problem-solving; organization and prioritization; attention to detail; proficiency with MS Outlook, Word, Excel, and PowerPoint.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
12/28/2023
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
