Temporary Administrative Coordinator (Finance)

Good afternoon,
AC Transit is actively seeking a temporary Administrative Coordinator (Finance). Under direction of the Controller, this person will use considerable to significant skills, provides responsible paraprofessional administrative and technical support to the Controller department; and perform other related duties as assigned. This person will need to have experience within a Finance department and experience using Excel. Please only send resumes that meet the minimum requirements along with proof of being vaccinated. Resumes sent without proof of vaccination will not be considered.
Duration of assignment: 3 months starting out with the possibility of being extended
Location: Remote & Onsite (Oakland office occasionally. San Leandro 1x a month for orientation with new hires)
Start Date: ASAP
Representative Functions:

• Provide administrative and technical support for the Finance Department
• Recommend and assist in the implementation of departmental goals, objectives, strategies and work plans
• Establish schedules and methods for monitoring administrative activities
• Implement departmental policies and procedures
• Evaluate operations and activities of assigned responsibilities
• Recommend improvements and modifications
• Prepare various reports on operations and activities
• Participate in budget preparation and administration
• Prepare cost estimates for budget recommendations
• Monitor and control expenditures
• Perform various routines to support cash handling systems and the daily reporting of collections and disbursements including revenue bin resets at District operation divisions
• Print checks and maintain check printing system for both payroll and accounts payable applications regarding the retiree trust
• Assist with ordering, vaulting, and security of viable check stock and all fare revenue instruments
• Audit and reconcile vendor payments and fare media sales and returns
• Prepare purchase requisitions
• Order supplies and materials
• Maintain files and records
• Plan, organize and coordinate the inflow and outflow of personnel through the department or assigned programs and projects
• Ensure that records pertaining to departmental or District activities are properly maintained
• May manage the utilization of departmental facilities and conference/training rooms and coordinate calendar of availability
• Prepare personnel requisitions and track progress in filling departmental vacancies
• May prepare and/or coordinate reports, board presentations, community outreach presentations, public or employee meetings, press releases, legal and display advertisements, promotional material, statistical reports, and other complex documents
• Proofread for accuracy, correct form, content and proper English usage
• Answer questions and provide information to the public, employees, and retirees
• Attend a variety of meetings throughout the District during the day and evening
• Investigate complaints and recommend corrective action as necessary to resolve complaints
• Build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service.

Minimum Qualifications:
Education/Training: Equivalent to the completion of an Associate degree from an accredited college with major course work in business, organizational development, public administration or a related field.
Experience: Equivalent to at least six (6) years of progressively responsible full-time clerical and/or administrative work experience in office administration.