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Form of work**The Thurston County Superior Court reserves the right to close the recruitment at any time. To ensure consideration for this position, please submit your application as soon as possible. The first review of applicants will begin on 01/26/2024**
This position is responsible for developing and managing a court specific program. Responsibilities include performing moderately complex, analytical research work and program development and management duties. The Superior CourtDomestic ViolenceCourt Coordinator oversees the daily operations of the Compliance Calendar for the Civil Protection order cases; assists the court in policy development including new protocols, collaborates with community partners, streamlines processes, and helps to arrange training for court staff and the community on issues that relate to Domestic Violence.
The incumbent must be able to coordinate and complete a variety of complex confidential administrative and technical tasks with minimal supervision. Implements and manages complex case tracking programs, prepares grant applications, develops policies and procedures, oversees and manages budget development and fiscal compliance and oversees all applicable contracts. Works within the community to build resources and educate individuals regarding the court and the specific program.
Essential responsibilities may include but would not be limited to the following:
- Serves as the primary liaison for counsel and parties regarding various legal matters associated with the program. Assists pro se parties when needed and within legal limits. Independently reviews, analyzes, prioritizes, and responds to requests for Court assistance.
- Reviews incoming case material for potential conflict of interest, ex parte communications and other confidential matters. Prepares correspondence and schedules court hearings as appropriate. Drafts court documents as required.
- Monitors compliance with case processing standards. Assigns cases after consultation with judicial officers. Provides support to specialty court judicial officers. Prepares and manages case processing documents.
- Conducts database queries as requested by judicial officers for miscellaneous research and to identify cases involving Domestic Violence to allow appropriate safety measures.
- Performs ongoing public relations work; prepares and presents educational seminars; trains volunteers. Develops program literature such as programs, pamphlets, manuals, forms, handbooks and procedures.
- Responsible for generating Quarterly Reports as required by the Treatment Sales Tax.
- Bachelor's degree in social work, business or public administration, or a closely related field. Additional experience may be substituted for education on a year for year basis.
- Six years of progressively responsible clerical/secretarial experience, four years of which must have been in a legal or court environment. Must have two years of experience managing a major project, demonstrating the ability to work independently and make responsible decisions; and a background in legal terminology, trial calendar terminology and judicial procedures. Must have demonstrated experience in modern office methods and procedures.
- Must be proficient in contract management practices.
- Ability to communicate effectively both orally and in writing with superiors, subordinates, other organizations, attorneys and the general public and to work effectively as a team member or leader with independent committees, commissions, firms and agencies.
- Ability to establish and maintain effective working relationships with officials, employers and the general public.
- Must be able to successfully utilize a personal computer and related software packages to perform word processing, analysis, information retrieval and tracking. Working knowledge with multiple court-related databases is preferred.
- Current Washington State Driver's License or have requested and obtained an appropriate accommodation
Knowledge of:
Organization and operation of the Washington State Court System; procedures and practices within courts of general jurisdiction; techniques of effective program management; analysis of problem solving techniques; communication skills and methods; legal terminology and phraseology; legal references and their use; techniques of correspondence and report writing; and community resources.
Ability to:
Work independently with minimal instruction; maintain confidentiality; understand and follow written and oral instructions; speak and write effectively; prepare reports and correspondence independently; plan and coordinate numerous program activities and special projects; learn, apply and interpret policies and procedures; use good judgment in evaluating situations and making decisions; and obtain cooperation of other individuals.
Questions about this Position?The contact person for this recruitment is Kristin Jensen, Superior Court Administrator, 360-786-5602
This position is:
-NOT Represented by a Union
-Eligible for benefits
-Eligible for overtime under the Fair Labor Standards Act (FLSA)
Items required for consideration:
- Application
- Letter of Interest
- Resume
- Applicant Disclosure Employment Type: Regular Full-Time Employee
