Address
Form of workSalary: $27.85 - $34.50 Hourly
Location : Avalon, CA
Job Type: Full-Time, 10 months
Job Number: 24-0163-0763
Department: Avalon
Opening Date: 12/07/2023
Closing Date: 1/2/2024 4:30 PM Pacific
Job Summary
Please note: Catalina Island Unit A and B employees receive an additional $4.0622 per hour.
Catalina Island is located 22 miles southwest of the Los Angeles Harbor Breakwater. Employees must live on the island, and/or arrange for their own transportation to and from the island.
Under general supervision, maintain financial accounts for student body activities at Avalon and Two Harbors Schools; advise school administrators, sponsors and student council members on proper accounting policies and procedures; to perform other accounting and varied clerical duties in support of school functions; perform related duties as assigned.
Examples of Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
Receive and reconcile cash and checks for student body transactions and accounts; prepare receipts and compile periodic summaries; prepare and verify bank deposits and reconcile bank statements. E
• Review schools purchase orders for accuracy, completeness and signatures; check for viability of funds; issue warrant and maintain records of purchase orders and invoices. E
• Prepare payroll checks for student body employment (e.g. at sporting events) including appropriate deductions and disbursement of state and federal taxes; provide quarterly report to District payroll. E
• Set up and distribute cash boxes for ticket sales at events such as sports' games, musical events, dances or club activities; reconcile accounts and maintain ticket inventory. E
• Process student applications for insurance; provide and update student lists to the carrier; answer questions about the insurance for students and parents. E
• Collect, receive, balance and prepare listings for fees collected for events and activities or student fines. E
• Assist in the sale of student body items such as cards, tickets, yearbooks and other fund raising activities. E
• Maintain accounts for a variety of student activities and events such as trust accounts, clubs, yearbooks, special events such as a faire and graduation; work with students, sponsors, teachers, parents and school administrators to ensure proper procedures are followed in collecting, signing for, and disbursing money; make entries to journals and ledgers; balance accounts and prepare and distribute financial statements on accounts. E
Maintain accurate tax records for State sales tax and prepare report for the State Board of Equalization. E
• Participate with Activity Director, student sponsors, student club members and/or student council members in preparing for fund raising activities such as concession sales or school dances; collect money, write receipts, record payments and post transactions to proper journal and ledgers. E
• Deposit monies in bank from fundraisers and other activities such as yearbook sales, student store and camping trip; prepare monthly bank reconciliations and trial balances. E
• Issue checks, obtaining proper signatures, for payment of obligations on behalf of the Avalon School student body. E
• Receive and count from cafeteria supervisor monies collected daily from sales. E
• Keep revolving cash fund from which to reimburse school staff for buy-out purchases. E
• Prepare monthly financial statements of student body transactions for internal audit. E • Collect money for account receivables. E
• Arrange bus transportation for student field trips. E
• Make boat reservations, hotel reservations and arrange bus transportation for athletic team trips. E
• Perform other duties such as prepare correspondence, answer school office telephone, purchase commuter books for athletic teams, issue lunch loans to students, and order student store supplies. E
• Attempt to collect on returned checks; communicate with originators to obtain payment. E
• Operate modern office machines and equipment such as ten key adding machine, personal computer, keyboard and multi-line telephone. E
Note: At the end of some of the duty statements there is an italicized E, which identifies essential duties, required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act
Employment Standards
Knowledge of:
Accounting, bookkeeping and budgeting principles, and practices including tax regulations. Financial record keeping techniques.
Double entry bookkeeping. Modern office machines and equipment including computer terminal.
Collection and disposition of cash.
Ability to:
Make arithmetic calculations quickly and accurately.
Meet schedules and timelines.
Plan and organize work.
Prepare, monitor and maintain financial statements and reports.
Adjust to changing priorities.
Communicate effectively both orally and in writing.
Operate office machines and equipment such as computer terminal, personal computer and ten key adding machines.
Establish and maintain effective working relationships with others.
Education and Training:
Equivalent to graduation from high school. Completion of at least nine semester units of college level introductory accounting courses is required.
Experience:
Three years of clerical accounting work preferably one of which is in a public agency.
Any other combination of training and/or experience, which demonstrates that the applicant is likely to possess the required skills, knowledge and abilities, may be considered
Special Requirements
The Long Beach Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender expression, gender identity, immigration status, national origin, religion, race or ethnicity, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108,
SELECTION PROCEDURE:
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
The District provides excellent medical, dental, vision and life insurance benefits as well as an income protection plan for eligible Classified employees.
For more information regarding health benefits please visit:
Classified employees earn paid vacation at the initial rate of 14 days for full-time 12 month employees (.055 hour for each hour worked) and receive increases after 5, 10, and 15 years of service for a total of 21 days after 15 years.
12 month Classified employees earn 13 working days of sick leave each year which are accumulated indefinitely. Employees of other California school districts who have accrued sick leave may transfer it to LBUSD in accordance with the California Education Code.
12 month Classified employees receive 14 paid holidays per year.
01
Note: Avalon is located on Catalina Island, 22 miles southwest of the Los Angeles Harbor Breakwater. Employees must live on the island, and/or arrange for their own transportation to and from the island. If you are still interested in applying please mark yes.
02
Completion of the following supplemental questions is required of all applicants. This is considered a test component in the examination process. An evaluation of candidates' responses will be made by a screening panel following the application deadline. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. Your Work Experience in the application must also include all of your recent and relevant experience in order for your application and supplemental to be considered. For those questions to which you have no response, please indicate "no response".DO NOT refer the reader to your resume. A resume will not be accepted in lieu of completion of the required application or supplemental materials. Resumes are not reviewed, therefore information on the resume will not be considered in the screening of the application. Please answer by selecting "Yes" as confirmation that you read these instructions.
03
This position requires equivalent to graduation from high school. Do you meet this education requirement?
04
Completion of at least nine semester units of college level introductory accounting courses is required. Do you meet this requirement?
05
Please list the college level introductory accounting courses that you have taken. Include the institution where you took the courses.
06
This position requires three (3) years of clerical accounting work. Please select how you meet this requirement.Please note, this experience must be clearly reflected in your application. Failure to include this information may result in the disqualification of your application.
07
Is any of your clerical accounting work experience in a public agency?
08
PLEASE NOTE: All notifications will be sent via email.Applicants must check their emails on a regular basis to find out their status on an application. Emails we send may be caught by spam filters and it is the responsibility of the applicant to check their spam/junk folder.
09
I understand that exam segments may be conducted online and may require access to a computer with an internet connection and Google Chrome or Firefox browsers. The exam components may also require access to a computer, smart phone, or tablet with internet connection and a video recording device. I understand that it is my responsibility to contact Personnel Commission immediately proceeding the exam invitation requiring such devices if I do not have access to the required technology.
Required Question
Location : Avalon, CA
Job Type: Full-Time, 10 months
Job Number: 24-0163-0763
Department: Avalon
Opening Date: 12/07/2023
Closing Date: 1/2/2024 4:30 PM Pacific
Job Summary
Please note: Catalina Island Unit A and B employees receive an additional $4.0622 per hour.
Catalina Island is located 22 miles southwest of the Los Angeles Harbor Breakwater. Employees must live on the island, and/or arrange for their own transportation to and from the island.
Under general supervision, maintain financial accounts for student body activities at Avalon and Two Harbors Schools; advise school administrators, sponsors and student council members on proper accounting policies and procedures; to perform other accounting and varied clerical duties in support of school functions; perform related duties as assigned.
Examples of Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
Receive and reconcile cash and checks for student body transactions and accounts; prepare receipts and compile periodic summaries; prepare and verify bank deposits and reconcile bank statements. E
• Review schools purchase orders for accuracy, completeness and signatures; check for viability of funds; issue warrant and maintain records of purchase orders and invoices. E
• Prepare payroll checks for student body employment (e.g. at sporting events) including appropriate deductions and disbursement of state and federal taxes; provide quarterly report to District payroll. E
• Set up and distribute cash boxes for ticket sales at events such as sports' games, musical events, dances or club activities; reconcile accounts and maintain ticket inventory. E
• Process student applications for insurance; provide and update student lists to the carrier; answer questions about the insurance for students and parents. E
• Collect, receive, balance and prepare listings for fees collected for events and activities or student fines. E
• Assist in the sale of student body items such as cards, tickets, yearbooks and other fund raising activities. E
• Maintain accounts for a variety of student activities and events such as trust accounts, clubs, yearbooks, special events such as a faire and graduation; work with students, sponsors, teachers, parents and school administrators to ensure proper procedures are followed in collecting, signing for, and disbursing money; make entries to journals and ledgers; balance accounts and prepare and distribute financial statements on accounts. E
Maintain accurate tax records for State sales tax and prepare report for the State Board of Equalization. E
• Participate with Activity Director, student sponsors, student club members and/or student council members in preparing for fund raising activities such as concession sales or school dances; collect money, write receipts, record payments and post transactions to proper journal and ledgers. E
• Deposit monies in bank from fundraisers and other activities such as yearbook sales, student store and camping trip; prepare monthly bank reconciliations and trial balances. E
• Issue checks, obtaining proper signatures, for payment of obligations on behalf of the Avalon School student body. E
• Receive and count from cafeteria supervisor monies collected daily from sales. E
• Keep revolving cash fund from which to reimburse school staff for buy-out purchases. E
• Prepare monthly financial statements of student body transactions for internal audit. E • Collect money for account receivables. E
• Arrange bus transportation for student field trips. E
• Make boat reservations, hotel reservations and arrange bus transportation for athletic team trips. E
• Perform other duties such as prepare correspondence, answer school office telephone, purchase commuter books for athletic teams, issue lunch loans to students, and order student store supplies. E
• Attempt to collect on returned checks; communicate with originators to obtain payment. E
• Operate modern office machines and equipment such as ten key adding machine, personal computer, keyboard and multi-line telephone. E
Note: At the end of some of the duty statements there is an italicized E, which identifies essential duties, required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act
Employment Standards
Knowledge of:
Accounting, bookkeeping and budgeting principles, and practices including tax regulations. Financial record keeping techniques.
Double entry bookkeeping. Modern office machines and equipment including computer terminal.
Collection and disposition of cash.
Ability to:
Make arithmetic calculations quickly and accurately.
Meet schedules and timelines.
Plan and organize work.
Prepare, monitor and maintain financial statements and reports.
Adjust to changing priorities.
Communicate effectively both orally and in writing.
Operate office machines and equipment such as computer terminal, personal computer and ten key adding machines.
Establish and maintain effective working relationships with others.
Education and Training:
Equivalent to graduation from high school. Completion of at least nine semester units of college level introductory accounting courses is required.
Experience:
Three years of clerical accounting work preferably one of which is in a public agency.
Any other combination of training and/or experience, which demonstrates that the applicant is likely to possess the required skills, knowledge and abilities, may be considered
Special Requirements
The Long Beach Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender expression, gender identity, immigration status, national origin, religion, race or ethnicity, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108,
SELECTION PROCEDURE:
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
The District provides excellent medical, dental, vision and life insurance benefits as well as an income protection plan for eligible Classified employees.
For more information regarding health benefits please visit:
Classified employees earn paid vacation at the initial rate of 14 days for full-time 12 month employees (.055 hour for each hour worked) and receive increases after 5, 10, and 15 years of service for a total of 21 days after 15 years.
12 month Classified employees earn 13 working days of sick leave each year which are accumulated indefinitely. Employees of other California school districts who have accrued sick leave may transfer it to LBUSD in accordance with the California Education Code.
12 month Classified employees receive 14 paid holidays per year.
01
Note: Avalon is located on Catalina Island, 22 miles southwest of the Los Angeles Harbor Breakwater. Employees must live on the island, and/or arrange for their own transportation to and from the island. If you are still interested in applying please mark yes.
- Yes
- No
02
Completion of the following supplemental questions is required of all applicants. This is considered a test component in the examination process. An evaluation of candidates' responses will be made by a screening panel following the application deadline. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. Your Work Experience in the application must also include all of your recent and relevant experience in order for your application and supplemental to be considered. For those questions to which you have no response, please indicate "no response".DO NOT refer the reader to your resume. A resume will not be accepted in lieu of completion of the required application or supplemental materials. Resumes are not reviewed, therefore information on the resume will not be considered in the screening of the application. Please answer by selecting "Yes" as confirmation that you read these instructions.
03
This position requires equivalent to graduation from high school. Do you meet this education requirement?
- Yes
- No
04
Completion of at least nine semester units of college level introductory accounting courses is required. Do you meet this requirement?
- Yes, I have nine (9) or more semester units of college level introductory accounting courses.
- No, I do not meet this education requirement.
05
Please list the college level introductory accounting courses that you have taken. Include the institution where you took the courses.
06
This position requires three (3) years of clerical accounting work. Please select how you meet this requirement.Please note, this experience must be clearly reflected in your application. Failure to include this information may result in the disqualification of your application.
- I have three (3) or more years of experience in clerical accounting work.
- I have less than three (3) years of experience in clerical accounting work.
- No experience, willing to learn.
07
Is any of your clerical accounting work experience in a public agency?
- Yes
- No
08
PLEASE NOTE: All notifications will be sent via email.Applicants must check their emails on a regular basis to find out their status on an application. Emails we send may be caught by spam filters and it is the responsibility of the applicant to check their spam/junk folder.
- I am aware I must check my emails, including spam/junk folder, on a regular basis to find out the status of my application. All notifications will be sent via email.
09
I understand that exam segments may be conducted online and may require access to a computer with an internet connection and Google Chrome or Firefox browsers. The exam components may also require access to a computer, smart phone, or tablet with internet connection and a video recording device. I understand that it is my responsibility to contact Personnel Commission immediately proceeding the exam invitation requiring such devices if I do not have access to the required technology.
- Yes
- No
Required Question
