Staff Retention and Human Resources Coordinator

Staff Retention and Human Resources Coordinator

SALARY: Hire Rate - $37.40; Work Rate - $40.61

TYPE OF EMPLOYMENT: Full Time

ISSUE DATE: 03/08/24

THE FINAL DATE TO FILE APPLICATIONS: 04/21/24

DATE THAT THIS ANNOUNCEMENT SHOULD BE REMOVED FROM POSTING: 04/22/24

RESIDENCY: Candidates must have been legal residents of Tompkins County or one of the six adjoining counties (Cayuga,
Chemung, Cortland, Schuyler, Seneca, Tioga) for at least one month immediately preceding the date of application and maintain
residency. For Examinations: The eligible list resulting from the examination will be established in accordance with the final
earned numerical ratings of passing candidates regardless of residence. A municipality or district may exercise its right under
section 23-4-a. of Civil Service Law to request a certification of eligible candidates who have been residents of that municipality
or district for at least one month prior to appointment. After the names of residents have been exhausted, Tompkins County must
then certify the names of non-residents on the list.

All applicants must sign up for the upcoming civil service examine that is posted on theHuman Resources- Examinations List
page.

MINIMUM QUALIFICATIONS:

A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to
grant degrees with a Bachelor’s Degree or higher AND two (2) years of professional level work experience, or its part time
equivalent, in Personnel or Civil Service Administration, Employer/Employee Relations, Training or Job Development, Personnel
Counseling or Placement, or a related field; OR

B. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to
grant degrees with an Associate’s Degree or higher AND four (4) years of professional level work experience, or its part time
equivalent, Personnel or Civil Service Administration, Employer/Employee Relations, Training or Job Development, Personnel
Counseling or Placement, or a related field; OR

C. Graduation from high school or possession of a high school equivalency diploma and six (6) years of paraprofessional or
professional level work experience, or its part time equivalent, at least two (2) years of which have been in a professional level
capacity in Personnel or Civil Service Administration, Employer/Employee Relations, Training or Job Development, Personnel
Counseling or Placement, or a related field; OR

D. Any combination of training and experience equivalent to (or greater than) that specified above.

Tompkins County is Committed to Equity and Inclusion. We encourage those with similar values to apply.

DISTINGUISHING FEATURES OF THE CLASS

This position involves responsibility for coordinating a comprehensive onboarding, training, and retention program to meet the
needs of the staff in the Whole Health Department. The work includes coordination of staff orientation and development with
supervisors. This position will facilitate contracts with outside trainers and maintain the department-wide training calendar. This
position will serve as the liaison between Whole Health and the Human Resources Department, ensuring compliance with civil
service rules, county policy and procedure, and applicable labor contracts. This position will train supervisors on subjects relating
to the timecard administration, Staff Retention, orientation, civil service, and performance reviews. Work is performed under the
general supervision of the Fiscal Administrator and coordinates with division directors.

Typical Work Activities

• Coordinates employee engagement activities that support the development and maintenance of the organizational

• Facilitates the organization's Staff Retention and training program; Reviews and evaluates effectiveness of training effort;
• Develops and coordinates staff orientation for the Whole Health Department;
• Seeks out funding and other opportunities to enhance training, professional development, and Staff Retention. Monitors

lists;

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Thorough knowledge of a wide variety of computer application programs including, but not limited to, spreadsheets and

• Good knowledge of the principles and practices of public personnel and Civil Service administration.
• Good knowledge of the principles and practices of conducting staff development program;
• Ability to plan and develop training outlines;
• Ability to prepare and maintain clear and accurate reports and records;
• Ability to establish and maintain effective relationships with people;
• Considerable interpersonal skills are necessary in order to create connections, obtain buy-in, cooperation with divisions

professional networks.

• Physical condition commensurate with the demands of the position.

PHYSICAL, MENTAL AND ENVIRONMENTAL DEMANDS:

The employee must be able to sit for extended periods of time within a standard eight-hour workday. Other types of physical
effort are minimal except for the occasional requirement to lift boxes of office supplies and paper goods up to twenty pounds. The
incumbent must be able to accurately manage and manipulate information, using computer software and hardware systems, with
or without reasonable accommodations. Such work encompasses approximately ¾ of a normal working day. As a result, the job
may involve considerable visual effort. The employee must possess the high knowledge, skill, and ability needed to utilize office
equipment, including computer systems, inclusive of necessary software and operating systems, with or without reasonable
accommodations. In respect to the physical demands of this position, there may be considerable visual effort and repetitive
hand/finger movements associated with the execution of the tasks delegated to this role. There is minimal risk of injury or illness
in this position. The employee is required to work closely and cooperatively in close physical proximity with others. The job does
require considerable demands from tight deadlines. The employee may occasionally be required to work alone. Almost all work is
performed indoors in a temperature-controlled environment. The work environment poses minimal, if any, exposure to
disagreeable work conditions. The employee may at times be asked to drive to get to remote locations, or otherwise demonstrate
the ability to meet the limited transportation requirements.

Originally Created: April 2023

S181

FURTHER INFORMATION AND INSTRUCTIONS

Falsification of any part of the "Application for Employment" will result in disqualification.

Accepted candidates will be notified when and where to appear for the examination. If you do not receive your notice to appear at least three days before the
date of the written examination, call Tompkins County Department of Human Resources at 274-5526. If an application is disapproved, due notice will be
sent. This department does not make formal acknowledgment of the receipt of an application or take responsibility for non-delivery or postal delay.

Applicants must answer every question on the application form and make sure that the application is complete in all respects. Incomplete applications will
be disapproved.

ACTIVE MILITARY PERSONNEL, VETERANS OR DISABLED VETERANS desiring to claim additional credit will request the Veterans Credits
application form, at any time between the date of application for examination(s) and the date of the establishment of the resulting eligible list. You must
meet the requirements set by NYS for these credits and they may be used only once. YOU MAY NOT CLAIM ADDITIONAL CREDITS AFTER THE
ELIGIBLE LIST HAS BEEN ESTABLISHED. IT IS THE CANDIDATE'S RESPONSIBILITY TO REQUEST THE VETERANS CREDIT
APPLICATION FORMS AND TO SUBMIT THESE FORMS AND ANY SUPPORTING PAPERWORK BEFORE THE ELIGIBLE LIST IS
ESTABLISHED.
Tompkins County's written examinations are prepared and rated by the New York State Department of Civil Service in accordance with Section 23-2 of
Civil Service Law. The provisions of the New York State Civil Service Rules and Regulations, which deal with the rating and review of the examinations
apply.

The duration of the eligible lists may be fixed for a minimum of one and a maximum of four years and may be extended beyond four years if there has been
a restriction against the filling of vacancies in that title.
The candidates must complete a separate "Application for Employment" for each open-competitive and/or promotional examination that the candidate is
eligible to take.

All experience required meeting the acceptable training and experience is full-time experience. (Part-time experience will be credited on a prorated basis).

Appointment from an eligible list must be made from the top three candidates willing to accept the appointment.

Tompkins County is an Equal Opportunity Employer. As part of its efforts to provide employment opportunities to the physically handicapped, Tompkins
County Civil Service has adopted a rule permitting the employment of qualified physically handicapped persons without competitive examination (pursuant
to Section 55 of Civil Service Law). If you meet the minimum qualifications for this position and wish to know more about this rule, please contact the
Tompkins County Department of Human Resources Office.

Unless otherwise notified, candidates are permitted to use quiet, hand-held, and solar or battery powered calculators. Devices with Typewriter Keyboards,
Spell Checkers, Personal Digital Assistants, Address Books, Language Translators, Dictionaries or any similar devices are prohibited. You may not bring
books or other reference materials.

CROSS-FILING - APPLYING FOR CIVIL SERVICE EXAMINATIONS IN MULTIPLE JURISDICTIONS WHEN EXAMINATIONS ARE
SCHEDULED ON THE SAME DATE: When applying for examinations across multiple jurisdictions - all of which are scheduled on the same day - you
must submit a Tompkins County Cross-Filing Form. This form must be submitted no later than 4:30 PM on the final filing date of the examination. On this
form, list each examination that you are taking and then tell us where you would like to sit. The purpose is to ensure that all of the test materials for the
various examinations that you are taking will be available in one location. If you do not provide the cross-filing form to us by the final filing date, we cannot
ensure that we can accommodate your desire to cross-file. If any of the examinations are State level examinations, you must sit at the State test center. You
will still need to complete the Tompkins County cross-filing form. If sitting at the State site, the State will notify you of when and where to report for your
examination(s) and you should bring all admittance letters to the State site. If you are not taking a State examination, bring all admittance letters to your
chosen testing site. If you have any question please call Tompkins County Department of Human Resources Department (607) 274-5526. The Cross File
form is located at http://www.tompkins-co.org/personnel/CivilSrvForms/index.html

FOR RELIGIOUS ACCOMMODATION AND HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on
your application.

ALL CANDIDATES FOR EMPLOYMENT FOR POSITIONS IN SCHOOL DISTRICTS AND BOCES GOVERNED BY TOMPKINS COUNTY
CIVIL SERVICE MAY HAVE THE FOLLOWING SPECIAL REQUIREMENT. PER CHAPTER 180 OF THE LAWS OF 2000, AND BY
REGULATIONS OF THE COMMISSIONER OF EDUCATION, TO BE EMPLOYED IN A POSITION DESIGNATED BY A SCHOOL
DISTRICT OR BOCES AS INVOLVING DIRECT CONTACT WITH STUDENTS, A CLEARANCE FOR EMPLOYMENT FROM THE
STATE EDUCATION DEPARTMENT IS REQUIRED.
In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duties shall be entitled to receive
an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are
qualified to participate in this examination and are a child of firefighter or police officer killed in the line of duties in this municipality, please inform this
office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the
application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has
been established.⒝

BACKGROUND INVESTIGATION: Applicants may be required to undergo a State and national criminal history background investigation, which will
include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the background investigation may result in
disqualification.

TOMPKINS COUNTY PERSONNEL DEPARTMENT, 125 EAST COURT STREET, ITHACA, NY 14850