Address
Form of work
SalaryPosition
The Housing/Homesless Services and Recreation & Community Services Departments are each seeking a Staff Assistant (two separate positions) with exceptional process-oriented professionalism to provide administrative support duties for various projects. The position has technical and programmatic aspects, requiring the interpretation and application of policies, procedures, and regulations. The successful candidate will need to be comfortable working independently and have strong written and oral communication skills.
DEFINITION:
Under general supervision, a Staff Assistant performs specialized technical and clerical duties as well as routine administrative duties and supports professional staff with tasks and various projects and performs related work as required.
CLASS CHARACTERISTICS:Examples of Essential Functions
Performs specialized technical and clerical duties, and routine administrative support work; compiles, reviews, screens and analyzes varied technical and administrative information in accordance with standard department procedures and guidelines to complete processes and records; assists in the monitoring of departmental budget, processing purchase orders, accounts payable, and payroll; serves as a liaison between City professional staff and private firms doing business with the City to ensure that all procedural requirements are satisfied; develops records systems and maintains complex record systems; operates a computer terminal, entering, retrieving, and printing a variety of statistics, forms, lists, and charts; applies fundamental statistical techniques in analyzing data; compiles reports; drafts correspondence, agreements, narrative reports, procedures, resolutions, and other technical materials for supervisorial review; monitors assigned projects to ensure timely completion; conducts routine surveys and studies which may involve the development of forms, telephone contacts, and/or work in the field; attends evening public hearings, with or as a representative of department management; prepares minutes; operates City vehicles and performs related work as required.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
LICENSE:
Possession of or the ability to obtain a valid California Class "C" Driver's License with a satisfactory driving record is required.
KNOWLEDGE OF:
Basic principles of composition and report preparation; fundamentals of administrative research; principles of record keeping; modern office equipment and procedures; computer terminal operating methods; basic public relations techniques; English usage, spelling, grammar and punctuation; business arithmetic and simple statistics.
SKILL IN:
Operating a typewriter keyboard with accuracy and efficiency; operating a computer terminal accurately and efficiently; operating a vehicle observing legal and defensive driving practices.
ABILITY TO:
understand pertinent procedures and functions quickly and apply them without immediate supervision; maintain accurate records; read, understand and apply difficult materials; proofread and detect errors in typing, spelling, grammar, and punctuation; plan and organize work to meet deadlines; prepare and present reports in tabular, graphic and narrative form; write in clear, concise, grammatically correct form; establish and maintain filing and record keeping systems; understand and carry out oral and written instructions; establish and maintain effective relationships with those contacted in the course of work.
Other Information
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the employee is regularly required to communicate
APPLICATION PROCEDURE:
A City application and supplemental questionnaire must be submitted and received by the closing date. Application materials may be obtained from the City of Vista, Human Resources Office, 200 Civic Center Drive, Vista, CA 92084 online at www.cityofvista.com. Telephone: (760) 726-1340 or email at jobs@ci.vista.ca.us.
SELECTION PROCESS:
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of written, performance, and oral exams to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and live scan fingerprinting. The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in the announcement may be modified or revoked without notice.
SCHEDULE OF EVENTS*:
Thursday, April 4th @ 5:30 p.m. - Recruitment Closes
- Please note, all dates are subject to change
VACATION
85 Hrs. - 1-5 years of continuous service
125 Hrs. - 6-10 years
149 Hrs. - 11-15 years
165 Hrs. - 16-20 years
178 Hrs. - 20+ years
SICK LEAVE
Full time employees receive 96 hours per year.
HOLIDAYS
Full time employees working the 9/80 flex schedule receive 99 hours of holiday leave per fiscal year to cover scheduled holidays as wells as one floating holiday
INSURANCE
Excellent benefits package including medical, dental, vision, and life insurance programs. A portion of the employee's and dependent's premiums are paid by the City.
WELLNESS PROGRAMMING
The City offers comprehensive wellness programming to its employees including onsite wellness facilities and onsite wellness sessions.
TUITION REIMBURSEMENT
The City's Tuition Reimbursement Plan can assist employees in paying the cost of books and tuition for pre-approved classes which relate to their job.
RETIREMENT
Depending on eligibility, based on CalPERS criteria, new employees will be provided the 3% @ 60 Plan or newly established 2% @ 62 Plan. Employees currently contribute the entire employee contribution amount of 8%.
The City does not participate in Social Security, but employees must be enrolled in the Medicare portion.
- Actual benefits will depend on date of hire and may differ from the information listed. Part-time employee benefits may be prorated.
