Staff Assistant

STAFF ASSISTANT

This position requires an active SECRET clearance.
A Staff Assistant will provide office management, scheduling, travel, research, and records management support.

STAFF ASSISTANT EXPERIENCE, EDUCATION, SKILLS, ABILITIES REQUESTED:

• Requires SECRET security clearance and ability to obtain a TOP SECRET security clearance and favorable SCI determination.
• One (1) year or more work experience providing administrative support to a senior official at an Assistant Secretary level or above.
• Knowledge of E-2 solutions for travel and familiarity with State Department travel rules and regulations
• Familiarity engaging with foreign delegations and representatives.
• At least one year of experience working in a busy office setting.
• Ability to solve problems and encourage consistent, solid performance.
• Strong written and spoken English-language communications skills.
• Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.
• Strong organizational, interpersonal, and computer skills.
• Ability to travel CONUS and OCONUS
• Must pass pre-employment qualifications of Cherokee Federal.

• Scheduling: Provide scheduling support to the Under Secretary by maintaining and updating the daily schedule. This includes managing the Under Secretary’s official calendar, scheduling meetings, registering for events, producing a daily schedule card, handling motorpool requests, and escorting guests to the office suite. Additionally, the individual will need to conduct a daily check-in in the morning and a check-out in the evening with the Under Secretary to review the day’s activities and provide any updates.
• Travel Preparation: Oversee the Under Secretary’s travel including researching flights options and drafting a buckslip with proposed travel itinerary, making travel arrangements via E-2 solutions, preparing and submitting country clearance requests, securing hotel rooms, overseeing seat selections for flights, securing fund cites for travel related expenses, checking-in the Under Secretary for flights, and preparing vouchers.
• Administrative/Logistical Support: Implement tasks such as answering the telephone, initiating calls with foreign interlocutors, greeting guests in the office suite, setting up coffee and tea for external meetings, ordering office supplies, maintaining a gift registry, and drafting general correspondence such as thank you letters.
• Records and Paper Management: Provide back-up support to other staff in the Under Secretariat’s office with printing papers for the Under Secretary, creating daily folders, formatting and sending via email a daily activities report to the Under Secretary.Performs other job-related duties as assigned.