Staff Accountant - Accounts Receivable

Title: Staff Accountant (Accounts Receivable)
Reports to: Accounts Receivable Supervisor
Department: Accounting
Location: 5350 Machado Road, Culver City, CA 90230
FLSA Status: Non-Exempt
Compensation: $28 - $30 per hour​​
Office Hours: Mon - Fri 7:30 am to 4:00 pm
Supervisory Responsibly: None
Under the supervision of the Accounts Receivable Supervisor, assume responsibility for the timely billing and collection of payments, processing of cash receipts, and preparing related journal entries. Reconcile revenue accounts and assist annual audit process in collaboration with Accounts Receivable Supervisor. Assist the accounting team with research projects and special tasks as needed.
Accounts Receivable Billing:

• Coordinate school billing for NPA and NPS with KEC staff as well as monitoring DMH Billing with Program Staff.
• Collect client/student data – invoices, client attendance sheets, reports - from departments for billing to Regional Centers, School Districts, Department of Mental Health, and Department of Rehabilitation.
• Review and reconcile billing data for accuracy.
• Under the supervision of the Accounts Receivable Supervisor, facilitate billing, prepare and send required reports and invoices to funding agencies by the billing deadline to ensure timely payments.
• Update and reconcile the master billing schedule each month.
• Prepare sales journal entries and present to the Accounts Receivable Supervisor to review and post.
• DMH and HUD related Special Projects on an as needed basis (will provide training)

Accounts Receivable Collections:

• Review Accounts Receivable aging report after month end close.
• Follow up on past due accounts to ensure that collection is timely.
• Create and update monthly collection schedule with notes for review by Accounts Receivable Supervisor and/or Assistant Controller.
• Advise Accounts Receivable Supervisor of issues impeding the timely collection of receivables each month.

Cash Receipts:

• Process cash and check deposits on a timely basis.
• Update and reconcile cash receipts schedules to the operating bank account.
• Prepare cash receipts journals and present to Accounts Receivable Supervisor to review and post.

Client Authorizations:

• Ensure all Exceptional Children’s Foundation clients have active billing authorizations.
• If needed, assist program managers in expediting the authorizations.
• Organize and manage authorization file system for easy access by accounting management.

Accounts Receivable File Management, Reporting, Audit Preparation:

• Create, run, and format Accounts Receivable reports when requested by the Accounts Receivable Supervisor.
• Organize and manage Accounts Receivable file system
• Retrieve, organize, and present Accounts Receivable information to accounting management upon request
• Assist Accounts Receivable Supervisor in preparation for audits

• Comply with ECF’s Injury and Illness Prevention Program. Ensure safe use and operation of tools and/or equipment.
• Comply with ECF policies and procedures, including mandated reporting requirements.
• Complete special projects and other assignments as designated by the Accounts Receivable Manager.
• Observe regular, on-site work hours.
• Perform other duties as assigned.

Education/Licenses/Certifications: Bachelor’s Degree in Accounting and/or related field preferred.
Experience: At least three years of accounting and administration experience.
Knowledge/Abilities/Skills:

• High proficiency in fully integrated accounting software with strong working knowledge of MS Word and Excel
• Must be detail oriented and possess high level of accuracy under strict deadlines.
• Ability to work independently with minimal supervision, yet work well within a team environment.
• Strong verbal and written communication skills.
• Ability to provide excellent service to and interact effectively with program and funding agency staff.
• Familiarity with Regional Center, HUD, and/or LAUSD billing procedures a plus.

Other:

• Valid California driver’s license, reliable transportation, evidence of car insurance, and insurable driving record;
• Pass a DOJ background investigation;
• Provide evidence of a negative TB test initially and every three years thereafter.

Duties are performed at a location that is shared with other ECF programs that service adults with varying degrees of learning, behavioral, emotional, and developmental disabilities. Employee could encounter individuals in crisis, exhibiting emotional/psychological distress, or behaving in an aggressive manner. Duties are performed in a temperature controlled office setting. Noise level is moderate to low.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

• Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites.

• Strength to lift and carry materials weighing up to 10lbs.
• Vision to read printed materials and computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Sit/stand for extended periods of time; constantly use hands and fingers.
• Work with 10-key calculator and computer for extended periods of time.
• Driving, visiting various ECF sites, banking, etc.

Standard office equipment i.e., personal computer, fax machine, 10-key calculator, copier, printer, telephone, and automobile.