Specialist- Accounting/ Collections

St. Anne Institute is currently hiring for the position of Specialist - Accounting & Collections within our Albany Office. This is a full-time, in office position with a starting salary of $40-42K Annually and a 40-hour workweek inclusive of a 1-hour paid lunch. We are looking for someone who can take direction, who is self-motivated, responsive, and deadline driven. If you have experience working within a not-for-profit, that is a plus!

RESPONSIBILITIES INCLUDE:

• Assist Director - Billing/Accounts Receivable & Contracts in generating monthly standard and manual billing for all agency residential, day services in all accounting software by the 10thof the month.
  • Collaborate with all Specialist – Accounting & Collections to resolve billing and collections from original billing.
  • Updating aging report monthly for Chief Financial Officer.
  • Maintain daily census data entry for the Revenue Reasonableness Report for the annual audit.
  • Maintain St. Anne Foundation/St. Anne Institute contributions spreadsheet.
  • Work with Residential Intake staff to ensure accurate billing and client record tracking into all accounting software- SAI Billing, Financial Edge (FE) and AWARDS.
  • Prepare bank deposits, bring bank deposits to the bank at least 3 days a week and enter cash receipts into all accounting software on a daily basis and maintain deposit tracking spreadsheet.
  • Apply deposit payments in SAI, FE and Awards.
  • Coordinate data entry efforts with the Specialist – Accounting & Collections, ensuring cash receipts reflect an accurate representation of revenue and cash in the accounting software.
  • Assist in the implementation of the AWARDS Electronic Health Records (EHR) Software and the subsequent billing module.
  • Assist is collections emails and phone calls to agencies that haven’t paid invoices.
  • Help facilitate contract processing, certificate of insurance coordination, gas card, EZ Pass and Vehicle management.

ALSO:

• Assist with Outpatient Billing & Collections.
• Assist with Preschool, EPK, Meals, and grant billings monthly.
• Collaborate with all Specialist – Accounting & Collections staff and Clinical Outpatient staff to maintain consistent review and reconciliation of all insurances and private pay outpatient fees, open receivables over 60 days for potential reason of non-payment; make efforts to collect all balances through the use of collection calls, e-mail and letter reminders.
• Collaborate with all Specialist – Accounting & Collections to digitize all agency files by scanning onto shared network drive.
• Become backup for the Specialist-Accounts Payable & Purchasing in processing check runs and data entry.
• Complete assigned journal entries, account reconciliations on a monthly basis and participate in yearly audit preparation.
• Become knowledgeable and comfortable using all accounting software including FE and Awards EHR software.
• All additional duties as assigned by the Director - Billing/Accounting, & Contracts or the Chief Financial Officer.

As an Equal Opportunity Employer, St. Anne Institute will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, veteran or disability status, age, sexual orientation, gender identity or other characteristic(s) protected under applicable law.