Special Events Coordinator

Starting Pay: $24.82 per hour

POSITION SUMMARY:

The Special Events Coordinator is a key member of the Houston Food Bank’s Individual Major Gifts team and is directly responsible for the planning, implementation, and execution of our signature fundraising events – Backpack Blast and Chefs’ Dinner. The position provides leadership and support to event chairs and committee members, managing event solicitations, communication strategies, revenue, and expenses. The Special Events Coordinator will also support the team’s cultivation events and stewardship. In addition, this position will cultivate and steward a portfolio of individual donors.

Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one’s circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what’s right and acting. Transparency: Doing things openly and honestly).

ESSENTIAL JOB FUNCTIONS:

1. Implements, and executes all event logistics for Backpack Blast, Chefs’ Dinner, and a minimum of two donor cultivation and stewardship events.
2. Works with team leadership to develop revenue strategies for Backpack Blast, and Chefs’ Dinner.
3. Updates and maintains event data in constituent relationship management database (Raiser’s Edge NXT) and works closely with Donor Services to ensure proper coding of event gifts.
4. Establishes strong working relationships to provide leadership and support to event chairs and committees. Builds strong and effective relationships with external event chairs and committees to plan and execute events to the mutual satisfaction of them and the organization (daily or weekly, as needed)
5. Manages, coordinates, and tracks event-related solicitations and communications in the constituent relationship management database (Raiser’s Edge NXT).
6. Monitors income and expenses and conducts holistic ROI assessments for major events to clearly define success and determine future potential. Responsible for financial resources with annual pre-established event expense budgets and seeks pre-approval for expenses that will significantly exceed budget limits.
7. Manages documents, and track records of in-kind event donations of goods and services.
8. Manages communication strategies (online, mail, email) for events and targeted constituent groups.
9. Plans and executes a minimum of two donor cultivation events annually and coordinates cultivation and stewardship events for both major gift and corporate teams.
10. Stewards and cultivates portfolio of individual donors.
11. Coordinates effectively with other internal departments and personnel to meet event logistics needs (daily).

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

QUALIFICATIONS:

Education/Experience:

• Bachelor’s degree in Liberal Arts, Business Administration, or related field
• 3+ years of experience directly related to donor cultivation, events, public speaking, and communication skills
• 1+ years of fundraising event experience preferred

Certificates, Licenses, and Registrations:

• Must have reliable transportation, a valid driver’s license, and insurance.

Special Knowledge/Skills/Abilities:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)

• Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, Outlook and video conferencing

• Strong organizational skills and attention to detail
• Strong written and oral communication skills
• Strong customer service skills and willingness to assist others
• Ability to work with a diverse population
• Ability to build and maintain relationships with external and internal constituencies
• Ability to think quickly and come up with alternative solutions in case the event doesn’t go as planned
• Proficiency with a constituent relationship management system (Raiser’s Edge NXT preferable)

COMPLIANCE:

Carries out responsibilities in accordance with HFB policies.

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)

COMPETENCIES:

Action Oriented / Customer Focus / Drivers for Results / Priority Setting / Managerial Courage / Interpersonal Savvy / Creativity / Standing Alone / Time Management / Decision Quality / Self-Development / Patience

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 10 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the employee is occasionally exposed to wet and/or humid conditions, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans).

TRAVEL REQUIRED:

This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events).

*Is legally able to work in the United States.

The foregoing statements describe the general purpose and essential job functions needed for this job and are not an exhaustive list of all responsibilities, working conditions, qualifications, and skills that may be needed.

Houston Food Bank (HFB) is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities, and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented, and diverse workforce.

HFB is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.