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Form of workPURPOSE: To assist the Special Events Director with Calvary Church's Special Events and Guests. Events include, but are not limited to Christmas, Easter, Freedom Celebration, Fall Fest, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES for all Special Events include the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES for all Special Events include the following:
- Assisting the Special Events Director with vision casting, planning, executing, and concluding each special event: Good Friday, Easter Services, Special Elements (activities) of: Mother's Day & Father's Day, Freedom Celebration, Fall Fest, Thanksgiving Banner Service/Christmas Tree Lighting Service, Christmas Season special guest artists/performances/etc. on Wednesdays, Staff Christmas Party, Christmas Services
- Be available the day(s) before/day of/day after events for set up, event running, and teardown.
- Be available to work holidays.
- Be able to discuss and fill out contracts for Special Events with vendors, artists, special acts, special elements, etc.
- Be available to run errands for supplies, materials, etc. for Special Events and special guests.
- Be able to work with and direct other departments assisting in events (production, art, facilities, etc.)
- Be able to work with the Special Events Team by communicating needs, answering questions to volunteers and incoming volunteers.
- Work with Next Steps to place new servants and get them connect to the Special Events Team
- Monthly be available at the third step of Life Track to help answer questions about Special Events and what the team consists of
- Be able to do research for and manage budgets.
- Be comfortable managing administrative items (checklists, volunteer & staff job assignments, organizing and ordering supplies, etc.)
- Be comfortable with Calvary software - eSpace, Ministry Platform, Web purchasing, Microsoft Teams, etc.
- Responsible for Special Events and Community Outreach requests within the software listed above.
- Work with the Community Outreach Coordinator to assist execution of Outreach Events
- Maintain regular communication with volunteer team - monthly emails to Special Events Team volunteers.
- Plan and coordinate team building activities for the volunteer team.
