Special Events Coordinator

GENERAL JOB DESCRIPTION

Responsible for planning and executing Special Events and volunteer engagement for Foster Love.

DUTIES & RESPONSIBILITIES

Primary Job Responsibilities:

• Develop and execute monthly volunteer events
• Coordinate Special Events for youth through Foster Love such as Disney Days, Shopping Sprees, sibling reunifications and more.
• Communicate with new and recurring volunteers on a regular basis
• Attend and lead SADT events

Primary Job Objectives/Goals:

• Develop and oversee the planning and execution of Special Events
• Disney Days: Event logistics (transportation, shirts, food, etc.) , volunteer communication, create all paperwork copy,
• Shopping Sprees: Volunteer recruitment and communication (trainings), partnership with store locations, and event logistics
• Kidspace: Communicate and coordinate with event partners, recruit and communicate with volunteers (including training), develop run of show and staff responsibilities, event logistics (source items, food/amazon, etc.)
• Gala: Communicate with all information requests, source donations (monetary/in-kind), promote ticket sales to partners and volunteers.

• Creating and executing a schedule for local volunteer events
• Plan monthly volunteer events: Create a project based on donations/need, recruit and communicate with volunteers, and event logistics

• Develop and maintain ongoing relationships with volunteers
• Regular communication and special invites to events for our reliable/recurring volunteers

• Come up with creative ideas for new ways to engage volunteers
• Special fundraising/event opportunities to further engage volunteers(Paint and Sip, Creative Babe Market, etc.)
• Creative new volunteer activities: special gifts based on the time of year and needs of our youth

• Trauma train all volunteers participating in Special Events

KNOWLEDGE/EXPERIENCE & SKILLS/ABILITIES

Job Requirements: (knowledge, abilities, and skills required to complete the job)

• Essential skills/Qualifications:
• Expert yet versatile oral and written communication skills
• Strong public speaking skills
• Strong attention to detail
• Expert time management and adaptability skills

• Essential attributes:
• Strong creative and “outside of the box” critical thinking skills
• Strong solution-focused/problem-solving skills
• Ability to work under pressure and meet deadlines accordingly, and as expected
• Ability to work well with others

• Physical Requirements:

Must be able to lift 40 pounds at times.

Ability to be on your feet for extended periods of time.

JOB EXPECTATIONS & CONDITIONS

HOURS / SHIFTS

Monday - Friday - 7am-3:30pm (PST)

BENEFITS

Medical/Dental/Vision/Vacation/401k

OTHER

Ability to work weekends and holidays, based on need. Must be available to travel for specific events throughout the year; 25% travel expectations.

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Work Location: In person