Address
Form of work
SalaryThis position is currently a hybrid of in-office and remote work.
Summary: Responsible for Document Control work including the development and implementation of the Document Control Plan for efficient document processing of all communications, contractor submittals, and client and stakeholder documents.
Duties and Responsibilities include the following:
- Coordinate document management and client deliverables submittals for a large Bay Area transit project.
- Prepare and edit correspondence, reports and presentations.
- Collaborate on design of Master Deliverables Excel file and add enhancements as needed.
- Maintain Master Deliverables worksheet.
- Organize, monitor, and maintain files and records.
- Develop and implement a Document Control Plan.
- Provide proactive input on scheduling and process issues.
- Communicate with Project Leads on scheduling and progress towards due dates.
- Submit deliverable documents to client.
- Ad Hoc reporting and tracking of Project Documents.
- Maintain and update Project Templates.
- Other duties may be assigned.
Education/Experience:
Bachelor’s Degree and 4 years’ experience preferred; Strong communication skills - verbal and written; Microsoft Office 365 skills – Word, Excel & PowerPoint; Technical and Administrative writing skills; Self-motivator; Reliable and team player; Ability to prioritize and multi-task; Proactive problem-solving; Strong customer service skills; Ability to work in diverse groups and environments; Sharepoint, ProjectWise and Revu Bluebeam experience a plus; Construction Management knowledge preferred.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Candidate must be a self-starter, a strong communicator, and a team-player. The ideal candidate is committed to the principles of fairness and equity for people of historically marginalized groups, has excellent writing skills, is able to work efficiently, well-organized, detail-oriented, and can prioritize and multi-task efficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of word processing software; design software; internet software; project management software and contact management systems.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands. The employee is frequently required to sit; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.
Company Benefits:
Benefits include medical, dental, vision, vacation, and 401K.
Salary:
Starting at $65-$80/hour
