Senior Manager - Operating Budgets And Financial Systems

JOB TITLE:                 Senior Manager – Operating Budgets and Financial Systems

SALARY RANGE:      $109,029-$118,139

HAY POINTS:             702

DEPT/DIV:                  Office of Management & Budget

SUPERVISOR:           Deputy Director Financial Analysis, Commuter Rail (LIRR)

LOCATION:                Queens/ Midtown

HOURS OF WORK:   9:00 am - 5:30 pm (7 1/2 hours/day)

DEADLINE:

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY:

This position will be responsible for system management, support, and development of all aspects of Hyperion and design and develop tools to more effectively use electronic data feeds to existing and future financial models. The Senior Manager is also responsible for assisting the Deputy Director in leading the departments in the overall forecasting, monthly analysis, and Financial management processes.

This position is highly visible within the commuter rail financial analysis group as it represents OMB on all internal/external system issues/development across the MTA that can potentially impact the LIRRs as well as it will be expected to make financial presentations to Senior Executives within the commuter rails, and senior staff within the MTA as requested.

RESPONSIBILITIES:

· Provide direction and oversight of the management and maintenance of Hyperion System metadata, management centers, accounts, projects, occupation codes and global Serves as the security gatekeeper by devising and maintaining system security. Manage and resolve all related problems with the Corporate Budget System. Manage and develop procedures to accommodate five-year budgeting and manage the development of procedures for downloading actual data on a monthly and quarterly basis and uploading budget data (annually) and forecast data (semi- annually). Ensure that procedures once developed are maintained and modified as needed. Follow up to ensure that all system-related problems are not duplicated. Direct all operating and administrative department budget staff in utilizing the Hyperion system.

· Provide direction and oversight to Financial Analyst in completing the monthly, quarterly, and year-end analysis of operating department expenses and other related budget analysis that guide Senior Management in reviewing fiscal accountability at all levels and in alternative uses of available resources. Analyze cost control and cost reduction initiatives to achieve budget balance. Will perform the function and responsibilities of the Deputy in the Deputy Directors absence.

· Oversee the development of production/activity-based budgets. Perform an in-depth analysis of the Operating Departments’ Budgets and forecasts and major system initiatives; link activities, production/action plans to departmental goals and resource utilization; and identify major areas of concern and potential risks or opportunities.

· Direct the departments in preparation of the operating expense budgets, budget updates and estimates to match LIRR operating resource requirements and funding availability. This includes preparation of the July, November, and February Financial Plans. Reconcile and consolidate department offline financial submissions with Hyperion and assure that off-line submissions, Hyperion, and submissions to the MTA

(Via Target Assessment, Hyperion generated financial statements and electronic submission) are consistent and accurate.

· Represent OMB on all internal/external system issues/development (i.e. PeopleSoft, MTA DMB Hyperion system) across the MTA that can potentially impact the LIRRs ability to effectively report and/or analyze financial results for LIRR senior management and the MTA Board. Interact with Senior members of MTA IT, MTA BSC, MTA DMB, MNR and NYCT

· Design, develop, test, and implement enhancements to the current financial system. Write and modify business rules. Manage and be responsible for maintaining and utilizing required systems and databases to accurately retrieve and analyze data to provide financial information in support of solving operational budget issues. Plan for future system upgrades and modifications.

· Assist in the development of subordinate staff and provide direction and motivation to subordinate staff in completing assignments.

· Perform and direct special projects that enhance MTA's understanding of financial and operational trends, problems or issues affecting efficiency and effectiveness of MTA services. Recommend strategies to overcome problems or to achieve desired results, including ways to: improve financial controls; ensure intergovernmental financial assistance; improve understanding of the relationship between costs, services, and ridership; and explore other areas to provide useful information to Operating Agencies.

KNOWLEDGE, SKILLS, AND ABILITIES

· Knowledge of financial management concepts and techniques.

· Knowledge of financial planning, analysis, forecasting, cost modeling and control techniques.

· At least three years of direct or indirect responsibility for supervising staff or a function.

· Knowledge of Generally Accepted Accounting Principles (GAAP).

· Ability to professionally deal with all levels within the organization and with MTA.

· Knowledge of computer applications and implementation for Financial Systems, Hyperion Planning applications, PeopleSoft General Ledger, Human Resources applications.

· Strong skills in database principles, systems management, and reporting.

· Knowledge and experience with Hyperion Budget and Financial System or similar budget and Financial planning system. Ability to solve problems related to the Hyperion Budget and Financial System.

· Knowledge of accounting systems, budgeting, and Financial reporting

· Knowledge of the relationship between the operating and cash Budgets and of cash flow within the corporate environment.

· Knowledge of overall corporate structures and department operations and how they impact the operating budget.

· Knowledge of accounting, financial analytical techniques, and microcomputer applications such as Excel, PowerPoint, and Word.

EDUCATION AND EXPERIENCE:

· Bachelor’s degree in accounting, finance, management, Computer Science or related field and progressively responsible recent, related work experience in budget/accounting/cost control/systems development/systems implementation. However, a master’s degree in a related field would be helpful.

· A minimum of eight to ten years of progressive Accounting/Finance/Financial Systems experience performing as an individual contributor in an analytical capacity and reporting to upper management levels.

· Excellent oral and written communications skills are necessary, as well as the ability to synthesize financial information.

· Experience should include budgeting, cost and revenue analysis, report writing, financial planning, and familiarity with computer applications.

OTHER INFORMATION:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.