Job Description
The Senior Executive Assistant will provide high-level administrative support to the Executive Director
and other Executive Committee members. Reporting directly to the Executive, the Senior Executive
The assistant provides executive support in a one-on-one working relationship. The Senior Executive
Assistant also serves as a liaison, to the board of directors and senior management teams, organizes and
coordinates executive outreach and external relations efforts, and oversees special projects. The Senior
Executive Assistants must be creative and enjoy working within an entrepreneurial environment. The ideal
individual will have the ability to exercise good judgment in a diversity of situations, with strong written
and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic
balance among multiple priorities.
ROLE OBJECTIVE:
∙Provide and lead support to both internal and external parties with a high level of professionalism
and in a manner that reflects positively on the organization. KEY RESPONSIBILITIES:
∙Manage sensitive matters with a high level of confidentiality and discretion, especially decisions
directly impacting the company's global operations.
∙Sustain a daily calendar of meetings and events.
∙Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other
documents to support the organization's objectives.
∙Arrange travel and accommodations for executives. Prepare expense reports.
∙Screen incoming telephone calls; take and deliver accurate messages; respond to requests by
gathering and providing information and referring non-routine calls to the appropriate staff.
∙Excellent communication and time management skills; proven ability to meet deadlines.
∙Ability to function well in a high-paced environment; performs additional duties as assigned by
executives.
∙Draft and prepare correspondence for internal announcements, board meetings, and organizations
that the executive is involved with
∙Manage the Executive's contacts
∙Assist in preparing and managing presentations and decks.
∙Be responsive to emails/texts/phone calls, with contact outside normal business hours
∙Welcome the Executive’s guests by greeting them, in person or on the phone; answering or
directing inquiries.
∙Use discretion, confidentiality, and good judgment to handle C-Level matters.
∙Represent the company and the Executive in a positive light through great follow-through skills
and sound judgment.
∙Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed.
∙Complete ad hoc projects as assigned – such as personal events and/or family needs.
∙Organize complex calendars and schedules; resolving any scheduling issues
SKILLS AND QUALIFICATIONS:
∙Bachelor's degree required
∙5+ years of related experience required in working in an executive assistant role supporting C-
Level executives.
∙Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
∙Ability to communicate effectively and professionally.
∙Flexible hours as dictated by business needs for projects and meetings.