Senior Executive Administrator

This is where you save and sustain lives
At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.
Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.
Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.
Your role
The Senior Executive Administrator, you will play a significant role on the team, providing dedicated support to the executive as well as one or two additional leaders and providing support for function as a whole. Exposure to senior levels of the organization, partnering with other Executive Assistants and Senior Executive Assistants, and external team members will be part of the day-to-day responsibilities.
What you'll be doing

• Provide direct support for the General Manager, Americas and potentially 1-2 leaders and indirect support for department activities and employees
• Build/prepare/translate correspondence and sophisticated presentations. Develop database/spreadsheets.
• Coordinate and actively participate in team meetings and events that can be comprised of participants from multiple countries and departments, and are in-person, virtual, or a combination of the two.
• Support department projects as needed.
• Coordinate/manage schedules for corporate leaders.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination.
• Prepare expense reports; handle department credit line for purchases. Apply and implement internal policies and provide training as needed.

What you'll bring

• HS Diploma required; Associates' degree or professional certification preferred
• Fluent in both written and spoken English & Spanish required; Portuguese preferred
• Ability to read, translate, and write correspondence in English & Spanish required; Portuguese preferred. & Spanish required
• 6+ years of experience at Executive Administration or Sr. Executive Administration level (2+ years of Baxter experience preferred but not required)
• Experience working with Global teams and internal/external business partners
• Possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively takes action in fast-changing, unpredictable situations.
• Demonstrate exceptional anticipation skills, ability to grasp the big picture yet track operational detail.
• Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
• Exceptional Outlook calendar management/scheduling skills
• Expertise with Powerpoint, Word, Excel, Outlook and computers/systems
• Highly proficient in invoice/PO processing
• Proficiency with Zoom, WebEx, Teams and video conferencing. Adjusts with new technology and shifts in business strategy.
• Leadership role providing administrative support/management of internal and external events as requested.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.
We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $60,000 to $82,500 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.
Join us as we revolutionize the treatment landscape and help improve patient lives worldwide.
Baxter plans to spin off our ~$5B Kidney Care segment into an independent, publicly traded company. The new standalone entity will leverage our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. With its own investment priorities and enhanced management focus, the company will be better positioned to pursue growth opportunities and invest in innovation. We will build on our leadership in the kidney care space, fueled by our steadfast focus on innovation, our passion for patients and their families and our expertise in operational excellence.
This is where you can make an impact.
The successful candidate for this job may be required to verify that he or she has been vaccinated against COVID-19, subject to reasonable accommodations for individuals with medical conditions or religious beliefs that prevent vaccination, and in accordance with applicable law.
Equal Employment Opportunity
Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
EEO is the Law
EEO is the law - Poster Supplement
Pay Transparency Policy
Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.
Recruitment Fraud Notice
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