Senior Event Planner

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to ourSenior Event Planner position in our Dallas, Denver, Kansas City, or St. Louis offices. This position may work in the office or be hybrid.

The Senior Event Planner is responsible for all activities as they relate to the development, negotiation, execution and follow-through of firm and client events. The position entails significant interaction with members of the Client Development department, several other departments within the firm, attorneys and clients. The position is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys and professional staff, as well as firm clients and business partners. Candidates must possess solid project management skills and must be capable of working well under pressure and quickly adapting to change in a fast-paced, deadline-driven environment. Excellent communication skills and professional appearance, demeanor and work ethic are required. Essential job functions include:

• Provide overall logistic management for client-focused firm events and seminars. Responsibilities include contract negotiations with vendors and service providers; selection and coordination of sites and facilities; coordination and production of event material; management and coordination of all event details; and development of schedules.
• Plan, coordinate and execute online events using webinar platform.
• Participate in initial planning and strategy sessions with attorneys, business units, Client Development team members and other firm personnel.
• Conduct market, vendor and venue research and propose recommendations for events.
• Prepare event promotion plans and schedules; work with marketing team to execute communications.
• Develop, update and maintain event distribution lists using firm’s CRM system.
• Oversee and execute event production and coordinate staff and vendors as appropriate during onsite events.
• Utilize event technology and tools (e.g., mobile apps, polling, surveys) to enhance programs.
• Prepare post-event reports that include attendee evaluations and ROI analysis.
• Maintain master calendar of events, including assignment recommendations and data entry.
• Develop and manage budgets for all firm events in collaboration with Client Development staff, administrative directors, attorneys and business units.
• Provide training to new team members and guidance to junior planners.
• Plan and execute high profile, high impact firm and client events and special projects as assigned.
• Create and maintain event team standard operating procedures, periodically review for process improvement, and proactivity identify gaps and deficiencies in current process and implement change when necessary.
• Work with client development digital team to maintain and enhance the online presence of client events including event postings, event materials, client accolades and on-demand webinars.
• Assist with event department budget development and tracking.
• Maintain existing and recommend new event technology to streamline processes and enhance client experience.

Position Requirements

• Bachelor’s degree with major coursework in event management, marketing, communications or related area; or combination of education and commensurate work experience required.
• 7-10 years of relevant experience managing meetings and events, preferably in a professional services environment.
• Excellent oral and written communications skills.
• Strong organizational abilities. Excellent project management skills; must be capable of working well under pressure in a fast-paced, deadline-driven environment.
• Strong negotiation skills.
• Ability to work early mornings, evenings and travel (within and to other markets) to events as needed; occasional weekends required.
• Proficiency in Microsoft Office suite required.
• Certified Meeting Planner (CMP) required.
• Experience with webinar platforms, event apps and event technology preferred.
• Experience with CRM software (e.g., InterAction) a plus.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.

COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

State of Colorado: $61,000 - $109,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

Please submit a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.