Senior Event Planner - San Francisco Or Los Angeles

This position is responsible for the strategic planning and execution of Deloitte meetings and events with a primary focus on in-person & and hybrid events in the West Region. The position requires advanced meeting and event planning experience from sourcing, contract negotiation, logistics management, and seeing through to flawless execution. It demands a significant amount of communication with senior leadership as well as internal meetings with stakeholders.
The team
At Deloitte, Meeting & Event Services (MES) is the team of event professionals in planning and registration that provides strategic end-to-end solutions for all Deloitte meeting and event needs. The Marketplace Event planning team within MES is focused on planning, managing, and delivering local events throughout the country (i.e. holiday events, retirement parties, marketing, and client-facing events, internal training or culture-building events, etc.) Our team members work collaboratively and apply their specialized knowledge and skills to think proactively to provide a holistic customer-centric "experience" for our Deloitte professionals, clients, and guests attending events
Qualifications

• Specialized knowledge in contracting, organizing, and managing all logistical aspects of complex meetings and events; 4-7 years of experience
• Excellent communication skills (written and oral) with a consultative style
• Project management - the ability to understand the scope, create timelines and detailed event forecasts, and deliver on time to budget
• Solutions & results oriented
• Ability to work independently, on multiple projects simultaneously, and under deadlines
• Ability to handle high volume workload and fast pace; manage stress
• Strong working knowledge of Word, Excel, Outlook, and Zoom is preferred
• Excellent customer service

Responsibilities

• Deliver exceptional client service with a consultative, solutions-oriented approach
• Forecast management and impeccable data integrity
• Strict adherence to meeting protocols (cost-saving measures, risk policies, contract approvals)
• Liaison between meeting stakeholders, vendors, registration, procurement, and operations teams; understand and interpret meeting objectives and navigate the firm's event planning processes on behalf of the meeting sponsor
• Source appropriate venues on behalf of meeting stakeholders to capture the vision and objective of the event while also meeting budget, size, and location/date requirements
• Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
• Serve as the single point of contact for both the event sponsor and the hotel/event venue
• Develop, review, and approve detailed specifications for hotel or venue operations - conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
• Review, manage, and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event décor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)
• On-site support for designated meetings to ensure successful meeting execution
• Audit and submit all event-related invoices for processing
• Post-meeting reporting and reconciliation

If you are interested in being considered for one of these positions, you should complete the Transfer Request Form located on DCC under "US Transfer Guidelines". Once completed, please forward the Transfer Request Form to (Recruiter's name) at (Recruiter's email) or (Recruiter's Fax).
In addition, you must also submit your resume and apply online for specific positions through the DCC under "Deloitte Career Opportunities".
Applicants or employees with disabilities must be offered any reasonable accommodations, which are necessary for them to be able to perform the essential functions of a position.
For individuals assigned and/or hired to work in California , Deloitte is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to California, Colorado, Jersey City, Nevada, New York state, and Washington state and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $73,900 to $123200.
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