Address
Form of work
SalaryDetails
Open Date 03/25/2024
Requisition Number PRN38056B
Job Title Administrative Director
Working Title Senior Director, Facilities
Job Grade I
FLSA Code Executive
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area President
Department 00376 - Chief Design & Construct Off.
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 180,018-207,036
Close Date 03/31/2024
Open Until Filled No
Job Summary
Directs the operations and strategic planning of customer/patient services, staffing, and financial management in support of the goals and mission of the University.
Masters degree in Business Administration, Health Care Administration, or related Area preferred.
Responsibilities
- Leadership
Reports to the Chief Facilities Officer
Key member of the leadership team for U Facilities.
Assists the Chief Facilities Officer with overall leadership and coordination of the U Facilities’ Operations in the development and implementation of goals, strategies, policies and procedures.
Actively engages in efforts to improve efficiency and effectiveness of operations.
- Oversee the following teams:
Capital Project Finance & Accounting
Design & Construction Procurement & Contracting
Facilities Management Finance & Data Analytics
Facilities Management Procurement
Information Technology & Records Management
Lead, develop strategies, and ensure appropriate use and accounting of all financial resources and operations of U Facilities. This includes capital projects (total budgets of currently active projects is $3.2 billion) and operating budgets (annual spend of $92 million for Facilities Management, Project Design and Construction, and support operations).
Capital Projects
Ensure that projects receive the required approvals from various boards and the State of Utah.
Oversee approval and collection of funding and then make funding commitments to DFCM when appropriate.
Ensure that project budgets, funding, contractual commitments and expenditures are recorded accurately and that systems are in place to prevent overspending of budgets.
Analyze projects and help develop and implement strategies to improve performance.
- Capital Projects Procurement
Ensure that procurement and contracting of design and construction complies with state laws and rules as well as other state and University expectations.
Approve procurement actions and decisions and execute contracts as authorized.
- Operating Budgets
Assist the Chief Facilities Officer in developing and implementing operational strategies
Lead the development of annual operating budgets for all of U Facilities. Identify and evaluate opportunities for increasing efficiency and effectiveness.
Monitor the expenditure of operating budgets and ensure that expenditures are appropriate and recorded properly.
Report to the leadership team regarding the status of budgets.
Oversee procurement activities relative to operating budgets.
- Information Technology and Records Management
Oversee the development and maintenance of U Facilities IT systems including the Unifier Project Management System, CMS Computerized Maintenance Management System, Geographical Information System ( GIS ), and other systems used by U Facilities.
Work with others as appropriate to ensure that IT systems have appropriate security and that information is properly protected and available as appropriate.
Oversee collaboration with UIT to ensure the systems and services they provide to U Facilities are effective and meet critical needs.
- Policies and Procedures
- Develop and implement policies and procedures relative to area of responsibility. Monitor actions by the Legislature, Board of Higher Education, DFCM and other oversight bodies to identify changes in policies and requirements that impact the University.
- Reporting
Review or prepare reports to be submitted to the University administration, Board of Trustees, Board of Higher Education and state or other bodies.
Develop means for important information to be developed and shared.
Provide analysis and reporting on key performance metrics.
Minimum Qualifications
Bachelor’s degree in Business Administration, Health Care Administration, clinical field, or related area, or equivalency (one year of education can be substituted for two years of related work experience); nine years of progressively more responsible management experience; and demonstrated leadership, staff management, and effective communications skills required.
Completion of hospital provided supervisory training within one year of employment may also be required.
This position has no responsibility for providing care to patients.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Bachelor’s degree in Business Administration, Health Care Administration, Architecture, clinical field and or related area, or equivalency
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
