Address
Form of workEssential Duties and Responsibilities:
Administration
Contract Administration
Accounts Payable
Qualifications and Experience:
Locations Available: South San Francisco/San Francisco Bay Area
Administration
- Provide assistance with a host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
- Initiate tenant notification letters and e-mails, as needed
- Assist Asset Services Team with special projects
- Assist in planning all tenant events, parties, and gifts
- Assist in annual budget preparation and annual CAM reconciliations
- Track and follow up with tenant receivables and prepare weekly reports
- Maintain budget tracking spreadsheet
- Assist facilities team on all aspects of maintenance
- Redirect and prioritize work requests including entering tenant work orders in the Angus work order system
- Responsible for the Angus close out of both tenant requests and PM work orders
- Follow up with tenants to ensure satisfaction with tenant work requests
- Participate in site operating meetings
- Responsible for drafting and sending distribution email blasts to tenants
- Responsible for distributing and maintaining the tenant welcome package for the site
Contract Administration
- Participate in bid process when searching for new vendors
- Manage all service contract requests and renewals
- Track contracts with pending signatures
- Maintain spreadsheets to track all current contracts in the region
- Maintain current and complete certificate of insurance for all tenants and all vendors
- Review all limits, coverage types, expirations and additional insured for compliance
Accounts Payable
- Manage and draft purchase orders and track for signature
- Match purchase orders to invoices, code and obtain Manager's approval
- Research invoices in Nexus when necessary and follow up with inquiries from vendors
- Audit open purchase orders on a monthly basis
- Prepare utility cost/consumption reports when necessary
Qualifications and Experience:
- Bachelor's degree in Business, Accounting, or Finance preferred
- 3 years of experience in property management, real estate, event management and/or hospitality field preferred
- Strong accounting background and familiarity with lease provisions and lease administration a plus
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Experience in Angus and JDE a plus
- Client service-oriented
- Excellent verbal and written communication skills
- Willingness to work as part of a team and support the team
- The expected base salary range for this position is $80,000 USD to $97,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual's knowledge, experience, education, qualifications, skills, job location, and the Company's compensation practices.
Locations Available: South San Francisco/San Francisco Bay Area
