AddressBackground:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Strategy, Planning, Resources and Effectiveness Division formulates corporate strategies aligned to the corporate objectives, promote transparent budget planning of resources from all funding sources in line with the organization’s priorities and advocates fiduciary integrity by ensuring that internal controls and risk management are fully in place. The Division monitors and reports on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the UN Women Strategic Plan and United Nations Strategic Framework. The Division also ensures coherent and integrated strategic analysis, planning and budgeting across UN Women while providing advice to senior management. The Budget Unit is responsible for the budget management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects and outputs in the system, support and improve budget management as required.
As a result, an experienced Budget Consultant is required to contribute to efforts to support components of Allocation Management, Payroll Management, and Policy, Procedure and Guidance Framework, with a specific focus on bringing to surface the impact of launching the new ERP System (Quantum) in 2023 and its impact on the workload and the changes needed to policies and guidelines due to this implementation. This is to ensure that the Budget Unit’s processes, policies, and guidelines are aligned to meet the entity’s needs and to achieve the maximum efficiency.
Under the direct guidance and supervision of the Chief of Budget, the Budget Consultant shall assist in the articulation and promulgation of the Budget’s PPG Policy Framework and shall provide advice for PPG needs analysis and development, shall undertakes a review of specific documents, supporting the coordination with content owners to ensure PPGs are adequate, up-to-date, and fully responsive to UN Women’s operating context. In addition, The Budget Consultant shall support the Payroll Management, review the processes in relation to the Payroll Management to ensure elimination of unnecessary steps with the aim to elevate the overall performance and reduce payroll errors. The Budget Consultant is expected to support the Chief of Budget with other tasks as needed.
Description of Responsibilities /Scope of Work
Responsibilities of Consultants:
Articulate and promulgate the Budget’s PPG Policy Framework
- Conduct comprehensive reviews of budgetary policies, procedures, and Guidance documents (PPGs) to ensure adherence to the established framework. Evaluate documents for alignment with relevant risks, organizational needs, and clarity of roles and responsibilities.
- Perform initial quality assurance assessments for complex budgetary policies and procedures. Identify key areas of concern and provide recommendations to senior management.
- Collaborate closely with designated content owners to structure, describe, and revise budgetary PPGs, ensuring clarity and conciseness. Offer technical expertise and advisory support to facilitate the development and implementation of policies in accordance with the PPG Policy and Procedural framework.
- Assist content owners in creating documents that meet policy writing standards, including document hierarchy, language usage, and formatting. Ensure consistent use of agreed-upon definitions and optimize information presentation for reader comprehension.
- Support the Budget Management Unit in coordinating with business process owners to harmonize policies and procedures with interdependencies. Provide guidance on change management requirements for newly created or revised PPGs.
- Collaborate with the Internal Policy Management Team to map budgetary processes for visual classification on the PPG intranet portal, enhancing accessibility and usability for stakeholders.
Deliverables:
- Quality review of assigned PPGs, ensuring timeliness and adherence to the work plan
- Comprehensive review of policy standards, including identification of supplementary documents for existing PPGs
- Consultations completed with internal stakeholders for specific PPGs undergoing quality assurance.
- Active participation in policy analysis, design, and implementation, providing improvement recommendations.
Support the Payroll Management.
- Review the processes in relation to the Payroll Management to ensure elimination of unnecessary steps with the aim to elevate the overall performance and reduce payroll errors.
- Evaluate the additional workload resulted from the implementation of the new ERP System (Quantum);
- Recommend the necessary changes in the existing cycle and communications that would lead to a simplified process and easy to follow guidance.
Deliverables:
- Comprehensive review of the current payroll processes and the processes in the old ERP System (Atlas);
- Thorough analysis of the workload resulting form the new ERP system and recommend / confirm the required capacities and resources to manage the process.
- Active participation in the awareness and refresh sessions on the payroll and position management.
Consultant’s Workplace and Official Travel
This is an office-based consultancy. The assignment requires partial presence (at least twice a week) and at this stage no travel is envisaged.
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
- Policy and Procedure Development
- Strong knowledge and expertise in budget/financial principles, planning and management.
- Demonstrated business acumen and judgment, and strong analytical skills.
- Conceptual/strategic skills and success in implementing budget/financial re-engineering, management systems development, policy design, innovation and knowledge product development.
- Solid knowledge and experience in the application of complex financial systems and web-based management systems (such as Oracle);
- Advance knowledge of office software packages, spreadsheet and database (MS Word, Excel).
- Excellent communication, interpersonal relations, and diplomatic skills
- Client-oriented, with a specific ability to convey messages appropriately to different audiences.
Education:
- Master`s degree or equivalent in finance, administration, accounting, economics, business management or other related field is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
- Minimum 15 years of relevant experience in financial planning, budget management, and operations, at least (10) years in a large international and/or corporate organization preferably in the UN system and its organizations is required.
- Experience using modern ERP financial systems such as Oracle and web-based management systems is required.
- Experience in the development of policies, policy frameworks, procedures, and Guidance documents is required.
- Experience of working with cross-functional teams to achieve common organizational objectives is required.
- Experience with the use of technology and in the use of MS Office products, including Outlook, Word, Excel, and PowerPoint is required.
Languages:
Fluency in English is required. Knowledge of another official UN language is considered an asset.
Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
