Senior Associate, Finance Contracts And Administration

Senior Associate, Finance Contracts and Administration

About Palladium:

Palladium is a global company working to design, develop anddeliver positive impact on the lives and livelihoods of people around theglobe; broaden access to health, water, power, and infrastructure; buildenduring, sustainable, and transformative institutions and market systems toaddress global challenges; and conserve the natural world. We operate in over90 countries and have a workforce of 4,000 talented, motivated, and diversestaff of all religions, races, languages, and gender identities. 

This Opportunity:
Palladium is hiring a Senior Associate, Project Delivery tosupport the MOMENTUM Tiyeni Malawi ProjectManagement Unit (PMU). The Malawi MOMENTUM Tiyeni award works to reducematernal, newborn, and child morbidity and mortality through integrated andimproved access and quality of health service delivery through an approachgrounded in the localization and institutionalization of high-impact healthinterventions and health system strengthening across 7 districts, 2 of whichare government to government (G2G) technical assistance, and 1 is PrimaryImpact pilot district. These goals will be achieved through four intermediate results (IR's):
Intermediate Result 1 - Access to and use of quality information, health services, and interventions scaled-up and sustained.
Intermediate Result 2 - Capacity of public and private institutions, local organizations, and providers to deliver quality MNCH/FP/RH/nutrition, WASH, and malaria services improved and institutionalized.
Intermediate Result 3 - Adaptive learning and use of evidence in MNCH/FP/RH/nutrition, WASH, and malaria programming through sustained technical leadership increased.
Intermediate Result 4 - Cross-sectoral collaboration and innovative partnerships between MNCH/FP/RH and non-MNCH, FP/RH, nutrition, WASH, and malaria organizations increased. 
The MOMENTUM Consortiumconsists of Palladium (lead), Save the Children, The Evangelical Association ofMalawi, Pakachere, Parent Child Initiative (PACHI), and The Family PlanningAssociation of Malawi. In addition, the project helps support the Government ofMalawi respond to public health emergencies and COVID-19.
The specific purpose of theposition is to support and facilitate the management and implementation ofeffective and efficient financial and compliance activities to deliver projectsin accordance with contractual obligations, company policies and client rulesand regulations. The Senior Associate, Project Delivery uses their experiencein completing financial and administrative tasks to enhance management ofPalladium's projects in supporting MOMEUNTUM Malawi. Knowledgeable in thebasics of project management, this role works closely with the Senior Manager,Project Delivery, to take on increasingly complex duties and challenges inproject delivery.

Location and Compensation:
The position is based in Palladium's Washington D.C. office.

For our prospective employees in the United States, please notethat the full-time equivalent annual base salary for this position is expectedto range from $65,000 to $75,000, and successful candidates may also beeligible for additional, variable incentive compensation dependent on the role.For part-time employees, the salary will be prorated based on the actual numberof hours worked.

Please be advised that a final salary offer will be based onvarious factors, including but not limited to your qualifications, education,experience, skills, seniority, performance, and Palladium's business ororganizational needs.

If you have any questions or concerns regarding the compensationfor this position, please do not hesitate to reach out to us. We value yourinterest in our company and appreciate the opportunity to discuss thisopportunity with you.

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you haveexpertise in financial management, program management, or global healthpractices, we are interested in hearing from you. 

We are a learning organization and provide growth opportunitiesfrom the start.  We pride ourselves on giving you the freedom, resources,and guidance to chart a fulfilling career!

Reporting and Supervision:
The role reports to the SeniorManager, Project Delivery Manager. Reporting requirements include:

• Attendance at all regular management team meetings
  
• Provision of regular updates to the line manager, including updates on Key Result Areas (KRAs) and any other material matters and/or areas of concern
  
• Monthly submission of financials and forecasts, and contributions to Practice and corporate reporting
  
• Other reporting as requested by the line manager
  

PrimaryDuties and Responsibilities: 

Project Management

• Contribute to planning and managing project start-up and closeout including assisting with registration, and establishing project offices and facilitating finalized leases
  
• Serve as the project's liaison between corporate services, Human Resources, Contracts and Compliance, Accounts Payable, Financial Management, Project Excellence Hub, and the Deputy Director, Finance and Operations, Senior Manager, Field Programs and Grants, the project
  
• Help draft and maintenance of project specific components of the project operations manual
  
• In collaboration with the Compliance and Project Excellence Hub and corporate services, support training and giving guidance to project staff on and ensure compliance with company policies, and client rules and regulations (covering as required, risk management, project planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other project management matters)
  
• Participate in the development and monitoring of project work plans from a financial/administration perspective
  
• Support drafting and development of internal and external reporting (for example: quarterly Internal Project Reviews (IPRs), CPARs, project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
  
• Ensure project issues and risks are reported on, managed and mitigated, and escalate risks and issues to practice, project, or Compliance Hub leadership, as required
  
• In collaboration with Risk Management, conduct periodic compliance checks on processes and internal controls, including asset management procedures
  
• Manage service providers and address contractual and payment matters as needed
  
• Support development of project subcontractor, grants management, and procurement procedures compliant with internal policies and client rules and regulations
  
• Assist in monitoring quality of field procurement; ensuring compliance with company anti-corruption and due diligence processes
  
• Draft monthly reporting on the status of partner budgets/invoicing and grants
  
• Draft and obtain approval for contract action requests (i.e., travel, personnel additions/changes, partner, grant, budget realignment, etc.)
  
• Support the planning and coordination of inputs from the company's security team as needed
  
• Supports internal PMU administration, including drafting weekly meeting agendas, tracking tasks, maintaining calendars and deadline reminders
  
• Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as director of project delivery or a functional area
  

Contract andClient Relationship Management

• Support the monitoring and maintenance of compliance with head/prime contracts
  
• Manage and support contract amendments as required
  
• Prepare regular or ad hoc reporting and communications with clients
  
• Support project advocacy with internal and external stakeholders
  

FinancialManagement

• Advise field teams on company policies for financial management to ensure they are implemented in compliance with the client's rules and regulations
  
• Support efforts to ensure project levels of delegated authority issued are in accordance with Palladium's Expenditure
• Approval and Signature Authority Policy and Guidelines and facilitate the process for higher-level approvals as required
  
• Collaborate with Financial Management to establish the project charge codes, ensuring they meet client and project requirements for cost allocation, monitoring and evaluation, and client reporting
  
• Collaborate with Treasury to facilitate set-up of project bank accounts with appropriate company and project signatories
  
• Emphasize adherence to the project financial calendar including monitoring, reconciling, and reporting on expense advances monthly
  
• Support monitoring of expenditures against budgets and forecasts, including staff costs, operating expenses and procurements; as a metric to track the project's progress against its work plan
  
• Support project financial / cash-flow planning, review and approval for funding requests from the field, and review and obtain approval for monthly Funds Transfer Requests (FTRs)
  
• Review cashbooks / field vouchers and ensure supporting documentation is complete
  
• Serve as a coordinator for service providers and obtain approval for work orders and invoices; assist in ensuring accuracy of client invoices (including monthly, milestone and performance based invoices)
  
• Support the external audit process as-needed and ensure retention of project records is compliant with company and client policy

Human ResourceManagement and Recruitment

• Support project human resource planning, recruitment, contracting, and coordination of inputs from the company's Compliance, HR, and Talent Acquisition teams (i.e., benefits, local law, etc.)
  
• Maintain project data on relevant HR systems for short-term and long-term staff and consultants
  
• Support the mobilisation and demobilisation of all international staff (short-term and long-term) including contracting (in coordination with HR), and travel management
  

BusinessDevelopment / Other

• Contribute to company growth by supporting well-managed projects, ensuring Palladium is seen positively by clients for consideration in future business development
  
• Participate in capture planning, providing inputs on implementation requirements
  
• Provide input and support business development of the company as required
  
• Complete other duties as assigned
  

KeyCompetencies Required:

• Works with respect and dignity for all colleagues and contributes to a cooperative team working environment
  
• Previous experience with managing projects or activities, using customer service skills, and/or completing tasks where high quality organizational, financial, or managerial skills was needed
  
• Excellent written and verbal communication skills
  
• Financial acumen and the ability to interpret and analyse financial reports
  
• Sound problem solving and decision-making skills
  
• Strong management skills with ability to train and develop staff
  
• Ability to travel and work in developing countries for extended periods of time if needed
  

• Ability to work with a low level of supervision and as a part of a team when required
  

ProfessionalExpertise/Competencies Preferred:

• Experience working in the international development sector
  
• Excellent English language communication skills and fluency in international language
  

Equity,Diversity & Inclusion - Palladium is committed to embedding equity, diversity, andinclusion into everything we do. We welcome applications from all sections ofsociety and actively encourage diversity to drive innovation, creativity,success and good practice. We positively welcome and seek to ensure we achievediversity in our workforce; and that all job applicants and employees receiveequal and fair treatment regardless of their background or personalcharacteristics. These include: (but are not limited to) socio-economic background,age, race, gender identity and expression, religion, ethnicity, sexualorientation, disability, nationality, veteran, marital or Indigenousstatus. 

Shouldyou require any adjustments or accommodations to be made due to a disability oryou are a neurodivergent individual or for any other circumstance, please emailour team at accessibility@thepalladiumgroup.com and we willbe in touch to discuss.
Safeguarding - We defineSafeguarding as "the preventative action taken by Palladium to protect ourpeople, clients and the communities we work with from harm". We are committedto ensuring that all children and adults who come into contact with Palladiumare treated with respect and are free from abuse.  All successful candidates will be subject toan enhanced selection process including safeguarding-focused interviews and arigorous due diligence process.