Senior Administrative Assistant - Human Services

Salary : $45,004.00 Annually
Location : Savannah, GA
Job Type: Full-Time Permanent
Job Number: 2401520
Department:Human Services Department
Opening Date: 01/02/2024
Closing Date: 1/7/2024 11:59 PM Eastern
Purpose
The City of Savannah is looking for a self-motivated and goal driven individual to add value to the Human Services Division as an Senior Administrative Assistant. This position performs a variety of intermediate to complex administrative and clerical functions in support of the department. Some duties and projects may be of a highly confidential or sensitive nature and is based upon the department assigned.
Come join the City of Savannah and see the rewards of working for local government and being a public servant. We won't disappoint!
The City of Savannah offers a comprehensive and impressive benefits package including pension, 457 plan, vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.
Essential Job Functions

• Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
• Processes invoices for payment and is responsible for departmental purchasing records and related documents.
• Prepares and gathers budget information for data entry and reports.
• Maintains records of expenditures and reconciles accounts.
• Performs research on policy, rules and regulations, and historical data.
• Maintains the departmental calendars.
• Enters departmental payroll and prepares personnel forms for worker's compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions.
• Maintains comprehensive confidential, sensitive personnel records; assists in preparing Personnel Action forms for discipline, including demotion, termination of employees working with HR Analyst.
• Prepares and coordinates travel arrangements for conferences and training in accordance with policy and procedures.
• Responds to inquiries from the public in person and by telephone.
• Answers telephones; provides information and assistance, takes messages or forwards to appropriate personnel; greets and assists visitors.
• Responds to service requests.
• Receives, counts, verifies, transports and deposit funds collected, if applicable.
• Inventories and orders supplies as necessary.
• Performs other related duties as assigned.

Minimum Qualifications
Requires Associate Degree in Business or Public Administration or related field supplemented by two (2) years of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
Must possess and maintain a valid state driver's license with an acceptable driving history.
Work Location: 305 Fahm Street Savannah, GA
Work Hours: Monday - Friday 8:00 am - 5:00 pm
Additional Requirements
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.
Additional Information
KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of the principles and practices of governmental accounting.
• Knowledge of municipal auditing principles and practices.
• Knowledge of city budgetary and purchasing policies.
• Knowledge of relevant local, state, and federal regulations.
• Knowledge of office equipment.
• Skill in developing short- and long-range plans.
• Skill in establishing priorities and organizing work.
• Skill in public and interpersonal relations.
• Skill in the use of office equipment and in the training of others in its use.
• Skill in oral and written communication.

CITY OF SAVANNAH EMPLOYEE BENEFITS
Overview of Benefits
Paid Holiday
Paid Vacation
Paid Sick Leave
Defined Benefit Retirement Pension Plan
Protective Services Retirement Plan (select positions)
Deferred Compensation Retirement Plan
Retirement Seminars
PPO Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Wellness Programs
Health & Wellness Incentives
Long Term Disability
Excellence and Service Recognition
Employee Development and In-Service Training
Educational Assistance Program
Uniform Allowance (select positions)
Employee Assistance Program
Discounts and Memberships
Employee Relations
Direct Deposit
Credit Union
Pretax Parking Deductions
Employer Assisted Home Purchase Program
Domestic Partnership Benefits
Healthcare
PPO Medical Plus Plan
PPO Medical Basic Plan
Dental Plus Plan
Dental Basic Plan
Vision Service Plan
Life Insurance
Basic Life and ADD
Supplemental Life Employee
Supplemental Life Spouse
Supplemental Life Child
Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.
01
Please select your highest level of education.

• High School Diploma or GED
• Associate's degree
• Bachelor's degree
• Master's degree
• None of the above

02
How many years of experience do you have in the administrative, clerical, or customer service field?
03
Briefly describe your administrative, clerical, or customer service experience.
04
In detail, describe the steps you would take to complete a high priority task that was assigned to you with little to no direction provided.
05
Do you have a valid state driver's license with an acceptable driving history?

• Yes
• No

Required Question