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SalaryDescription:
Senior Administrative Assistant, Salary: $18.27- $30.69/hour, The grade and salary of the position are based on specific criteria met within the qualifications of relevant experience, skills, performance and internal equity
JOB DESCRIPTION:
- Acts as an individual contributor using independent discretion and judgment.
- May supervise administrative functions.
- Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions.
- Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses.
- Performs complex assignments and resolves issues and problems referred by staff or the supervisor.
- Ability to perform all administrative tasks assigned to lower level administrative roles.
- Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.
- Greets visitors in a courteous manner, establishes needs and refers to appropriate staff.
- Establishes procedures and processes for setting up, organizing, and maintaining various departmental files. Retrieves appropriate information upon request for internal and external use.
- Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings; arranges itinerary; prepares expense reports; and prepares executives for daily activities.
- Schedules and coordinates meetings and/or special events; reserves facilities, arranges for equipment and materials; arranges for speakers, refreshments or meals; develops agendas; arranges seating.
- Receives and reviews incoming correspondence; Reviews outgoing mail for consistency and conformance to policies and procedures.
- Types correspondence, reports and/or manuscripts.
- Prepares charts and graphs for reports and presentations. Operates standard office equipment including telephones, copiers, fax machines, and computers.
- Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances.
- May provide guidance or direct the work of clerical, secretarial or other designated employees.
- May distribute work assignments.
- May train employees and provide input to performance evaluations and other employee transactions.
- Initiates and processes employee transactions after review and approval.
- Assists in investigating employee issues or concerns; determines appropriate course of action.
- Interprets departmental policies and procedures for lower level employees; refers employees to appropriate area for interpretation of organizational policies.
- Works with manager to formulate plan for professional development.
- Attends educational in-services as appropriate.
- Designs and generates regular or special reports and/or statistics after collecting, analyzing and organizing data.
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS: - High School diploma required, Bachelor's Degree Preferred.
- Five (5) years of progressive related experience.
- Equivalent combinations of education/experience may be considered.
Senior Administrative Assistant, Salary: $18.27- $30.69/hour, The grade and salary of the position are based on specific criteria met within the qualifications of relevant experience, skills, performance and internal equity
