Senior Administrative Assistant

Description

Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees.

Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson Strong-Tie an inspiring place to work since 1956. Our team of talented people are dedicated to our shared mission: to provide solutions that help people design and build safer, stronger structures.

Learn about our company culture directly from our team.

YOU

As the Senior Administrative Assistant, you will be instrumental in supporting the Branch's ongoing initiatives and project tracking from a virtual office setting. The ideal candidate is experienced in remote work, exhibits advanced computer and digital collaboration skills, and adapts quickly to new systems and remote working environments. This position requires a proactive, self-starter who possesses exceptional multi-tasking and communication skills, both oral and written. A high level of professionalism, organization, and flexibility are essential.

WHAT YOU’LL BE DOING (% of Time)

Advanced Administrative Support and Project Tracking: Schedule and coordinate meetings remotely using MS Teams. Efficiently handle meeting note-taking during virtual meetings, ensuring accurate documentation and transformation into actionable project updates and tasks. Perform office tasks remotely, including data entry, digital organization, and creating reports in Word, Excel, and SmartSheet with proficiency in advanced functions. Strong digital communication skills and the ability to manage tasks effectively in a remote environment are essential. (50%)

Project Follow-Up and Coordination: Track the progress of various projects across the branch remotely, ensuring timely milestone completion. Utilize MS Teams and project management software and to communicate action items and updates effectively and maintain organized electronic project documentation. Experience in remote project coordination and digital tool proficiency is key. (40%)

Miscellaneous Administrative Tasks: Handle a range of administrative duties remotely, providing backup and support as needed. Adapt to changing needs and additional responsibilities in a remote work setting. Strong problem-solving skills, the ability to prioritize tasks in a virtual environment, and effective use of digital communication tools are crucial. (10%)

DESIRED SKILLS AND EXPERIENCE

If you can do everything listed above, you’ve got what it takes. Perhaps some of the following would be helpful too:

• A four-year degree or technical school certificate in Business, or equivalent experience, is Preferred.
• 5+ years working in an office environment, with remote work experience highly desirable.
• Microsoft Office Proficiency: Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) are essential. Proficiency in SharePoint and familiarity with remote collaboration tools like MS Teams is Required.
• Communication Skills: Strong ability to effectively present information in virtual one-on-one and group situations. Must possess clear, concise, and organized writing skills tailored for a remote audience.
• Adaptability & Flexibility in a Remote Environment: Ability to think and act effectively under pressure, especially in a remote work setting.
• Attention to Detail: Strong organizational skills are crucial. Must achieve thoroughness and accuracy in tasks, with a heightened focus on managing remote workflows and documentation.
• Calendar and Project Coordination: Experience in maintaining a comprehensive calendar of project milestones and deadlines, and proficiency in using project management software and tools for remote tracking and reporting.
• Self-Management and Initiative: High level of initiative, effort, and commitment towards completing assignments in a timely manner, particularly important in a remote work environment.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is frequently required to sit, talk, and hear, and sometimes walk and stand. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORK ENVIRONMENT

This job operates in a professional office environment where standard office equipment such as computers, phones, printers/scanners, etc. are frequently used.

TRAVEL

This position may require domestic travel up to 5% of the time.

WORK STATUS & LOCATION

This full-time, non-exempt position is based in Stockton, CA. Remote available but must be able to work PST.

RELOCATION

Relocation is not available for this position.

PAY

$22.16 - $33.80 / hour

• Posted pay range is based upon national average and may vary depending on geographical work location.

#LI-REMOTE

REWARDS AT SIMPSON STRONG-TIE

We recognize and reward employees with a carefully designed and comprehensive rewards package, including competitive compensation, quarterly bonuses or commission and first-rate benefits. May exclude some positions, such as seasonal jobs.

• Quarterly Bonuses/Commission: You will be eligible for either a bonus or commission, paid on a quarterly basis. We believe all employees affect customers, sales and revenue — directly or indirectly – and should be rewarded by sharing the company profits.
• Benefits: We provide a wide range of benefits for eligible full-time employees including: medical, dental, vision, retirement contributions, employee stock purchase and bonus plans, pay for holidays, vacation, sick days, funerals and jury duty, years of service awards, employee discounts, employee referral bonuses, charitable contribution matching, education reimbursement and more. View benefit plan details here: https://benefits.strongtie.com/.

In keeping with the Company's commitment to the communities in which it does business, we are an equal opportunity employer. This means that to the fullest extent required by local law, employment decisions are based on merit and business needs and not on race, color, citizenship status, national origin, ancestry, sex, gender (which state law may define to include gender identity/expression, transgender identity, pregnancy, childbirth or related medical condition, and gender stereotyping), sexual orientation, age, religion, creed, physical or mental disability, genetic information, medical condition, covered marital status, protected veteran status, or any other basis protected by applicable law.

Please note all job offers are contingent upon a successful background investigation and drug test. Simpson Strong-Tie's drug policy is based upon Federal Law, and therefore will screen applicants for amphetamines, including methamphetamines, cocaine, phencyclidine, opiates, and marijuana. Where applicable, drug testing for marijuana may be modified to conform with state and local laws.

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