Senior Accounts Payable/Specialist

Overview of the Role:
Beko US is a White Good appliance sales subsidiary established in the USA since 2016, and a key Subsidiary of the Arçelik Group, operating globally in more than 100 countries with factories in 8 countries. Beko US distributes goods to North American Market in a high growth and with a globally known brand. We have recently moved to a newly renovated Head Quarters situated in Bolingbrook, Illinois, which is also our main distribution center in USA
This position will be a key member of the finance team and lead the AP department, reporting to the Controller/Budget & Reporting Manager Will manage all activities of the accounts payable function with strong organizational skills and ability to accurately track and record cash flow functions. This Candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Ensures that project/department milestones/goals are met while adhering to approved budgets and, where appropriate this candidate will track 1099s and create a report with related information at year end. Also, the position will be responsible of expense management and properly allocating the expenses as well as company credit cards administration. Position needs to have an understanding of use tax and be able to evaluate when invoices from vendors been entered.
Key Duties and responsibilities:

• Follow and understand US GAAP guidelines especially around AP compliance.
• Establishing and leading the AP team.
• Management and Reconciliation of Employee Expenses and Company Credit cards.
• Set up of New Employees for our Expense Platform.
• Daily Bank Reconciliations.
• Processing invoices relating to POs, GNFR (Goods not for resale) and Transportation.
• New Vendor set up and documentation.
• Vendor Portfolio management.
  • Payment clearing, reconciliation and vendor statements.
• Vendor Master record maintenance.
  • Creation, adjustment, and payment terms.
• Production of a weekly AP report and/or when needed.
• Reconciliation of Balance Sheet payable accounts.
• Develop good business relationships with Vendors, follow up of payables and aging.
• Management and inhouse record keeping of vendor invoices for audit.
• Ad Hoc reporting needs and requests from Controller and CFO.

• Key Communicator and liaison between Finance and the rest of the organization.
• Project leader on internal AP process improvements.
• Continual development of the AP department and processes in accordance with group policies and creation of manuals and policies.
• End of year company Tax submissions.
  • 1099, W9s etc....
• Lead the AP Month End Close process and meet reporting deadlines.
• Use tax related tax evaluation on invoices processed.
• Reporting expenses against departmental budgets and goals, cost center-based expense tracking and reporting.

Key Skills:

• Good internal and external communicator to all levels of the organization and key vendors.
• Effective self-management in a hybrid working environment.
• Good critical thinking, interpersonal and problem-solving skills.
• Teamwork, adaptability, and strong individual work ethic.
• Good punctuality, dependability and time management is critical in a fast-paced working environment.
• Intermediate Microsoft Excel ability is required.
• Knowledge of Concur, not essential.
• Experience with SAP ERP is preferred.

Qualifications:

• A Bachelor's Degree in Economics, Finance, Business Administration, Accounting, or a related field is required.
• Minimum of five (5) years' experience in an AP role is required.
• Qualified applicants must be a U.S. Citizen or Legal Permanent Resident card holder. Sponsorship is not available for this role.