Secretary-Transportation

• 8hrs/day
• 8:00am-5:00pm
• 12 month position
• Paygrade 4
• $19.83/hr
• Effective asap

Position Summary

Performs a wide variety of clerical support services to assist the efficient operation of the Transportation Department while maintaining confidentiality.

Duties and Responsibilities

(These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA)

• Answer phones & radio, receive visitors

• Prepares and process invoices for field trips, athletic trips, and other special bus routes.
• Monitor budget and generate reports for Director’s review including P-card & mileage reports.
• Process drivers’ payroll.
• Monitor drivers’ attendance.
• Monitors drivers’ annual physical, MDOS and continuing education courses.
• Monitors driver information, equipment, insurance/registration information, etc.
• Schedule appointments and interviews, follow up new employee recommendations and processing.
• Monitor Fueling and Tank Leak systems.
• Update Pupil Transportation Website via Foxbright.
• Schedule maintenance for transportation equipment and systems.
• Process purchase orders, accounts payables and order & maintain supplies.
• Process accident & incident reports.
• Edits & assists with student data in powerschool and Versa Trans.
• Edits and assists with bus routes, driver directions and bid sheets.
• Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, two-way radio and telephones.
• Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education, Experiences, Knowledge, Skills and Abilities

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Education:

This position requires high school diploma or equivalent.

Experience:

• One year of related experience providing clerical support in an office setting required, two years preferred.

Knowledge:

• Knowledge of basic math, required.
• Knowledge of principles and processes for providing customer services, required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, database, managing files and records, designing forms, and other office procedures, required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.

Abilities:

• Ability to read and interpret district policies, guidelines, and government regulations, required.
• Ability and willingness to participate in training classes, required.
• Ability to write routine reports and correspondence, required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
• Ability to multi-task, meet deadlines, be organized and work in a fast paced work environment, required.
• Ability and willingness to work cooperatively with teachers, community, students and staff, required.

Skills:

• Word processing 40 wpm, required
• Advanced Word processing programs, required
• Advanced Spreadsheet programs, required
• Advanced AS400, required
• Basic Powerschool, required
• Basic math skills, required
• Good verbal and written communication skills, required
• Customer Service Skills, required
• Database programs, preferred
• VersaTrans, preferred
• Time Force, preferred
• TripTracker, preferred

Testing

Keyboarding, Data Entry, Advanced Word Processing, Advanced Spreadsheet programs, Basic Math, Alpha Filing, Customer Service, Proofreading, Advanced AS400, Basic PowerSchool are required, VersaTrans, Time Force, TripTracker, and Database programs, preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files, computer and audio visual equipment, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment is very loud.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Title: Transportation Secretary – Grade 4 FLSA: Non- Exempt

Reports to: Director of Transportation Updated january 2019