Secretary to Special Education

POSITION: Secretary to Special Education

LOCATION: Pierce Middle School

SCHEDULE: 8.0 Hours (8:00-4:00)

YEAR ROUND POSITION, 258 Days

DATE OF VACANCY: February 20, 2024

CLASSIFICATION: Category I Class A, $16.48-$21.83/hr

FILING DEADLINE January 11, 2024

APPLICATION: Complete online application: https://app.hirenimble.com/jobs/Merrillville-CSC

INTERNAL APPLICANTS SEND LETTER OF INTEREST TO:

Executive Director of Special Education, Denona Pryor dpryor@mvsc.k12.in.us

Cc: Heather Ulrich hulrich@mvsc.k12.in.us

• High School diploma or equivalent
• Internal candidates must have passed Clerical Basics & Skyward exams
• External candidates must pass Clerical Basics & Skyward exams within the probationary period
• Interview with the administrative supervisor and / or building administrator
• Has a positive outlook toward the school corporation, the school and stakeholders
• Exhibits a pleasant disposition
• Efficient and effective time management and organizational skills.
• Demonstrates ability to work with students, staff and public

• Reports to the Special Education Director. Receives general instructions regarding work to be done.
• Assists with the coordination for evaluation of students in the corporation
• Serves as personal and confidential Secretary to the Director and Assistant Director of Special Education.
• Assists Special Education Data Specialist with data collection for all state and federal reporting
• Handles inquiries from the public; determines which inquiries need to be handled personally by a Special Education administrator, or Special Education compliance monitor.
• Schedule appointments for the Director and Assistant Director of Special Education and keep the calendar up to date.
• Prepares letters and memoranda.
• Keep a database for letters of memorandum and reports.
• Enter requisitions.
• Responsible for coordinating supply orders for all departments and seeing that all supplies are distributed to the appropriate department. Responsible for paper order.
• Responsible for ordering, storing, and maintaining office supplies for the main office, student services, teacher aides, and attendance office.
• Organizing Special Education files in the Special Education office and assisting with files at the schools
• Must have excellent typing skills and knowledge of MicroSoft Office, Google, Excel, AS400 and Skyward.
• Operates a variety of office machines.
• Assist with Medicaid billing and Special Education grant applications/reimbursements/modifications .
• Maintain Special Education database entry, run reports as needed
• Upload daily announcements to the department web page
• Willing to learn Indiana IEP
• Willing to learn Special Education policy and procedures
• All other related duties as directed by the Director of Special Education.