Middle School Athletic/Guidance Secretary

Position Type:
Secretarial/Clerical
Date Posted:
12/8/2023
Location:
Norwell Middle School
Date Available:
01/02/2024
Closing Date:
Until filled
Job Description
JOB TITLE: School Secretary
Occupational Code: 201.362-022
APPROVED BY:
SUMMARY: Performs secretarial duties, which includes clerical work, greeting visitors, answering the telephone, scheduling appointments, and minor administrative and business tasks.
ESSENTIAL FUNCTIONS include the following:
1. Greets students/visitors; ascertains nature of business; provides needed service or directs students/visitors to appropriate destination.
2. Answers telephone and provides information to callers or routes calls to appropriate destination; practices appropriate telephone etiquette.
3. Opens and routes incoming mail.
4. Composes, prepares, distributes, and files correspondence.
5. Compiles, prepares, distributes, and files statistical reports.
6. Copies, distributes, and files printed materials.
7. Prepares outgoing mail.
8. Maintains confidentiality with respect to all job-related information.
9. Maintains inventory of needed office and/or school supplies as authorized.
10. Maintains a safe, clean, and orderly office area.
11. Performs such other tasks as may from time to time be assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma; prior experience and/or training in a related field; or equivalent combination of one or two years education and experience.
LANGUAGE SKILLS:
Ability to read and interpret documents such as rules, financial records, and procedure manuals. Ability to write routine reports and correspondence. Ability to communicate in a positive manner with administrators, faculty, parents, and members of the community.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to use equipment and work aids associated with this type of work.
OTHER SKILLS:
Ability to perform keyboarding, document formatting, word processing, and other technology skills appropriate to the functions of this job. Ability to work effectively with many activities and numerous interruptions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects or controls; and reach with hands and arms.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
CONTROLLED SUBSTANCES: The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet. The work environment is smoke free.
TERMS OF EMPLOYMENT: Contract and benefits to be determined by the School Board.
EVALUATION: Performance will be evaluated by the Superintendent in accordance with School Board policy.
Revised August 28, 20
Additional Athletic Responsibilities:

1. Assist in handling questions from parents, public, teachers, counselors, and administrators concerning all athletic and extra-curricular activities.
2. Assist in compiling information and preparing reports, schedules, correspondence, athletic handbook, team rosters, etc. as needed.
3. Maintain record of student physicals and athletic/extra-curricular eligibility. Prepare reports as necessary.
4. Maintain athletic and extra-curricular webpage.
5. Schedule the use of NMS gymnasium.
6. Schedule and verify transportation for all athletic and extra-curricular activities.
7. Assist in securing workers for all athletic and extra-curricular events.
8. Maintains inventory of needed athletic department supplies as authorized.

Additional Guidance Responsibilities

1. Maintain and file records/transcripts.
2. Manage/Schedule student and parent meetings.
3. Run reports i.e. Honor Roll, ME, SE, and Ineligible
4. Enter PowerSchool data.
5. Assist with various school-wide and need-based events.
6. Help coordinate guidance activities.