Position Type:
Secretarial/Clerical/Secretary
Date Posted:
12/13/2023
Location:
Nappanee Elementary School
Position Title: Principal/Vice Principal SecretaryFLSA Status: Non-Exempt
Responsible to: Building Principal, Assistant Principal, Supervises: none
Evaluated by: Building Principal/Assistant Principal
Terms of Employment: 8 hours/day
200 - 210 days/year
Evaluation Period:
This job description was developed by the HR Department.
Secretarial/Clerical/Secretary
Date Posted:
12/13/2023
Location:
Nappanee Elementary School
Position Title: Principal/Vice Principal SecretaryFLSA Status: Non-Exempt
Responsible to: Building Principal, Assistant Principal, Supervises: none
Evaluated by: Building Principal/Assistant Principal
Terms of Employment: 8 hours/day
200 - 210 days/year
Evaluation Period:
- Formative evaluations throughout the school year as per WCS Performance and Assessment Procedures.
- Annual summative evaluation prior to July 1.
- To assist immediate supervisor with the day-to-day responsibilities while presenting a personable/ professional public image for the school.
- High school diploma and post-secondary training or work experience
- Strong organizational and leadership skills
- Excellent communication skills both oral and written
- Ability to be bonded
- Responsible for reporting monthly and bi-weekly payroll.
- Accept phone calls directed to the supervisor.
- Screen calls evaluate nature of call and resolve or re-direct.
- Maintain supervisor's voice mail, as requested and scheduling of appointments.
- Prepare all reporting as required by Central Office; this includes opening and closing of school documents, membership reports, staff/schedule of assignments, state reports and any other reporting requested.
- Maintain records and process vendor orders for building.
- Request and track work order requests.
- Maintain all confidential personnel files for building.
- Process and direct documentation to staff from supervisor.
- Receive, review, and distribute mail sent to supervisor.
- Work closely with PTO/PTA, Community Foundation, and/or Boosters to coordinate events.
- Set up and keep books in conjunction with the requirements and accepted procedures of the State Board of Accounts.
- To receipt money and deposit daily. When money is received to deposit in an extra-curricular account (1) Write a deposit ticket in the amount of the money (2) Write who is depositing the money and to what account.
- Give receipt to those who turn-in money for extra-curricular accounts.
- Pay all bills promptly and to keep posting to various accounts up to date so as to furnish a balance in each account at any time.
- Prepare reports and financial reports as required by law and in the area served.
- Make an end of the year report regarding extra-curricular account.
- Send fee statements at beginning of school and one each quarter.
- Provide principal with a balance of all accounts each month after bank reconciliation.
- Perform other duties and responsibilities as needed or as directed by the Building Principal, Director of Guidance, Business Manager, or Superintendent.
- Policies, procedures and functions of Wa-Nee Community Schools Board of Trustees and the Indiana Department of Education
- Applicable software and applications
- Plan, organize, and schedule priorities.
- Use independent judgment and initiative in making sound decisions and in developing solutions to problems.
- Discreetly handle confidential and politically sensitive matters.
- Make independent decisions in accordance with established policies and procedures.
- Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with students, staff, and the community.
- General Office Equipment (computer, telephone, copier, fax machine).
- Assigned Wa-Nee Community School building
- Must be able to sit and/or stand for long periods of time.
- Must be able to stoop, kneel or crouch.
- Must be able to hear and speak clearly.
- Must be able to lift items of 20 lbs. regularly/50 lbs. occasionally.
This job description was developed by the HR Department.