Secretary Ii - Union Position

Equal Opportunity Employer & Affirmative Action Employer of Protected Veterans and Individuals with Disabilities

GeneralSummary:

• Work requires a familiarity with the terminology of the office unit.
• Selects appropriate methods from a wide variety of procedures or makes simple adaptations and interpretations of a limited number of substantive guides and manuals.
• The clerical steps often vary in type or sequence, depending on the task.
• Serves customers by providing information, responding to requests and resolving problems;
• Maintains a wide variety of Financial or other Records (Stored both manually and electronically);

EssentialDutiesandResponsibilities:

• Performs any combination of following and similar clerical duties requiring limited knowledge of systems or procedures.
• Writes, types, or enters information into computer, using keyboard, to input work requests, correspondence, or other documents.
• Knowledge of English language including the meaning and spelling of words, rule of composition, and grammar.
• Compose correspondence, create spreadsheets, and manage databases as needed.
• Sorts and files records.
• Attention to detail.
• Excellent organizational and time management skills.
• Exceptional customer service and team orientation.
• Answers telephone and conveys messages
• Photocopies and scans documents, using photocopier and scanner.
• Initiates service by recording requests; forwarding to dispatching.
• Accomplishes customer service and organization mission by completing related results as needed.
• Able to work independently, perform as a self-starter and meet critical deadlines.
• Must be able to perform multiple tasks and work well with others.
• Other duties as assigned by management.

Security Clearance Requirement:

• Ability to obtain a DoD Clearance is required.
• Candidate selected will be subject to a government background investigation and must meet eligibility requirements for access to sensitive material and information.

Knowledge, Experience and Skill Requirements:

• Proficient and experienced in the use of Microsoft Office, Word, Excel, PowerPoint and Microsoft Outlook.
• Experience using Defense Medical Logistics Standard Support (DMLSS) preferred.
• Ability to operate a variety of office equipment, including computers, printers, scanners, telephones and fax machines.
• Familiar with office procedures and filing.
• Strong organizational and general office skills.
• Competent in spelling, punctuation, grammar, arithmetic and preparing spreadsheets.

Working conditions:

• Sit for extended periods of time.
• Ascend and descend steps.
• Push/pull, squat, turn, twist, bend and stoop.
• Office working environment subject to sitting at desk for long periods of time, bending, crouching and or kneeling at files, pushing/pulling of file drawers, reaching in all directions, and prolonged periods of time working at a computer terminal.
• This job is mission essential personnel and will be needed to work as required.

Minimum Qualifications:

• High School Graduate or GED;
• Proficient in relevant Computer applications such as MS Office & Excel; Accurate keyboarding skills (25+ WPM).
• Ability to communicate effectively both orally and in writing.
• Some Administrative Experience Preferred.