School Receptionist

Summary

The School Receptionist will work with the administrative and support team to carry out St. Johns Classical Academy’s clerical needs.

Essential Functions

• Maintains attendance and tardy records and enters data into the computer; runs and distributes attendance reports to administrators and teachers. Calls parents of scholars on absentee list to notify them of scholar's absence.
• Check tardy scholars and scholars returning after an absence from school; issues class passes and records tardy information on scholar records. ·
• Greets the public and directs to appropriate individual; answers phones and takes and delivers messages to scholars and teachers and provide parent tours.
• May type of materials such as lists, forms, letters, memos, reports, directories, etc.
• Sorts and distributes incoming mail and prepares outgoing mail.
• May contact substitute teachers to arrange for teacher coverage in the absence of teachers and maintain daily log for substitutes working.
• May assist in coordinating school pictures, including notifying classes of schedule, collecting money, and distributing pictures.
• May monitor and train scholar workers/volunteers.
• May compile and maintain records for special programs/activities, i.e., test scores, medical information, etc.
• Performs other duties of similar nature or level.
• Able to uphold and support the vision and mission of St. Johns Classical Academy.
• Manage all parents/visitors entering and leaving campus, checking identification through a security system.
• Provide routine clerical assistance for the classroom teachers.
• Must be able to think critically, collect and analyze information, draw conclusions, and make effective decisions.
• Able to follow verbal and written instructions.
• Able to uphold and support the vision and mission of St. Johns Classical Academy

Skills and Knowledge

• General office experience: Reception/Switchboard and/or administrative support experience preferred.
• Detail oriented.
• Ability to handle multiple priorities and meet deadlines.
• Flexible and able to adapt to a changing environment.
• Has the ability to work and interact with individuals at all levels of the organization.
• Has the ability to organize, prioritize and manage multiple priorities.
• Has the ability to prepare comprehensive business reports, including writing report sections, integrating content, and formatting documents with a high degree of accuracy.
• Has the ability to establish a set of operating principles and routines, driving projects to completion, while insisting on the highest level of quality.
• Has the ability to consistently be at work, be on time, follow instructions, respond to management direction, and solicit feedback to improve performance.
• Ability to work overtime, when necessary, on short notice, or work a varying schedule.
• Establishes excellent interpersonal skills between all constituents: being courteous, professional, and helpful; oral (including presentations), written, interpersonal (active listening), negotiating and influencing.
• Demonstrates proficient use of computer software – Windows (Word, Excel, Outlook, PowerPoint); Scholar Information System (SIS) and email communications.
• Possesses good knowledge of company and departmental policies and procedures.

Required Qualifications

• Must be a high school graduate or have passed the G.E.D. equivalency examination.
• Two years of receptionist/office experience, and knowledge of school office operations, office procedures or a combination of previous education/training/experience which provides for an equivalent background necessary to perform the work.
• Pass a secretarial/clerical skills test.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The noise level in the work environment is moderate. Noise levels may rise during periods of high scholar traffic.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation:

• The employee must occasionally lift and move up to 25 pounds in supplies which require bending, stooping, and lifting.
• The employee must use hands and arms to manipulate objects.
• The employee must use keyboards, tools, and other controls.
• The employee must sit and stand for long periods of time.
• The employee will escort scholars around campus.
• The employee must have normal vision and hearing with or without aid.
• The employee must be able to move about assigned locations unaided during the workday.

Position Type and Expected Hours of Work

This is a full-time, 10-month, position. Days and hours of work are typically Monday through Friday from 7:15 a.m. to 3:25 p.m.

Travel

Some travel may be expected for this position.

EEO Statement

St. Johns Classical Academy provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law ensures that all applicants and employees are treated without regard to any of these characteristics. Discrimination will not be tolerated.

Job Type: Full-time

Pay: $15.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person