Address
Form of workSalary: $25.78 - $33.01 Hourly
Location : Throughout Poway Unified School District, CA
Job Type: Full Time
Job Number: 23-0149
Site/Dept: District-wide
Opening Date: 02/26/2024
Closing Date: 3/12/2024 4:00 PM Pacific
Number of Working Months: 11
Description
**The list will be valid for 6 months for current and upcoming vacancies throughout the district. This position is 40 hours per week/ 11 months per year.
*This recruitment will be used to fill vacancies at Stone Ranch Elementary, Morning Creek Elementary, and future vacancies District-wide*
BASIC FUNCTION:
Under the direction of an Elementary School Principal, organize, coordinate, schedule and perform a wide variety of complex administrative activities; perform public relations and communications services for the Principal to support District personnel, parents and the local community; relieve the Principal of a wide variety of technical and administrative detail; train and provide work direction to volunteers and assigned staff.
Examples of Duties
REPRESENTATIVE DUTIES:
Coordinate office activities to assist the Principal in administrative tasks; provide leadership to School Administrative activities frequently in the absence of the Principal; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities including those of a confidential nature. E
Serve as an assistant to the Principal, working independently to assist with administrative matters as appropriate; serve as site representative for Worker's Compensation; compose correspondence independently; prepare, type and distribute communications; schedule appointments and meetings; make travel arrangements; receive, open, prioritize, distribute and answer mail. E
Receive and respond to visitors, telephone calls and complaints from the public, staff and parents; exercise independent judgment in resolving routine matters or directing to appropriate departments; represent the school and Principal at various events; interact with parents and outside agencies regarding critical events or emergencies. E
Lead the activities of the office staff providing training, technical leadership and direction as necessary; assure compliance with established procedures; establish work priorities and provide input to performance evaluations; serve as a resource person for other District secretarial and clerical staff; develop and implement office systems and procedures. E
Provide information to students, staff and the public concerning District policies, school procedures, actions, activities and schedules as appropriate; maintain school calendar and coordinate school events as requested. E
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs. E
Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures. E
Provide leadership in operating a variety of sophisticated student and administrative software; train others; prepare a variety of student and school-related reports. E
Serve as liaison between community, contractors, staff, students and parents; participate in and attend a variety of meetings as assigned. E
Enroll, register and schedule new students; complete enrollment information and enter into computer; complete records for the release or transfer of students. E
Operate a variety of office equipment including a calculator, copier, computer and assigned software, communications equipment and other school office equipment. E
Assist in orienting new teachers and assure substitute coverage for certificated and classified personnel; provide keys and instructional materials and maintain related records; coordinate existing staff to cover schedules and others as needed. E
Oversee preparation of daily and monthly attendance reports for staff; check out keys; secure building, inspecting perimeters, locking doors and setting alarms; facilitate security for the school site. E
Perform a variety of problem-solving tasks in support of the school and District operations. E
Maintain accurate and current student emergency release information and oversee the release of students to authorized parents, guardians or approved individuals. E
Prepare a variety of budget and financial materials, correspondence reports and statistical information utilizing automated budget systems; assist others with payroll and personnel matters as appropriate; process contracts for consultants and make necessary arrangements; maintain and balance school accounts, reconcile budgets and maintain student funds. E
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned; prepare work order requests. E
Serve on school and District committees as assigned. E
Provide clerical assistance to faculty and staff as needed. E
Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed.
Perform related duties as assigned.
NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
Graduation from high school and three years of increasingly responsible clerical or administrative office experience involving frequent contact with the public.
LICENSES AND OTHER REQUIREMENTS:
Some positions in this classification must obtain a valid First Aid and CPR certification issued by an authorized agency within six months of employment.
SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
* This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.
Supplemental Information
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
School office terminology, practices and procedures.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Health and safety regulations.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
District organization, operations, policies and objectives.
Basic first aid techniques.
Operation of standard office machines, including computer equipment.
Letter and report writing techniques.
Applicable sections of the State Education Code and other applicable laws.
Letter and report writing skills.
ABILITY TO:
Assist the Principal and perform a wide variety of administrative and financial duties to coordinate school office activities.
Oversee and perform a wide variety of office tasks and procedures.
Perform public relations and communications services for the Principal.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written directions.
Compose correspondence independently.
Type or input data at an acceptable rate of speed. *
Complete work with constant interruptions.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office machines including computer, calculator and copiers.
Understand and work within scope of authority.
Maintain good public relations with students, parents, teachers and the public.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Compile and maintain accurate records and prepare reports.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
Excessive intermittent noise.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching, reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
Hearing and speaking to exchange information in person or on the telephone.
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, , 858-521-2800, extension 2761.
Poway Unified School District offers an excellent benefits package for eligible employees who are contracted for 20 (twenty) or more hours per week.
Benefits include:
01
The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete responses will disqualify your application or reduce the credit given for your qualifications. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills will be disqualified from further employment processing, or if hired, immediately terminated from employment. I acknowledge that I have read and understand the above statement. (Please initial in the space provided below.)
02
This position requires a High School diploma or a General Education Development (GED). Have you graduated from High School?
03
Please check the box that best describes your highest level of education?
04
Please select the button that most accurately reflects your clerical work experience.
05
Please check ONE box which most accurately reflects your clerical experience working in a school district
06
This position requires a minimum of 3 years of increasingly responsible clerical or administrative office experience. Please describe how you meet this minimum qualification. (Answering this questions "See Resume" or not providing a response may disqualify you from further consideration.)
07
This position may require a valid certification of First Aid, Adult/Child CPR and AED issued by American Red Cross, American Heart Association or District approved provider within the first six months of employment . Do you understand that you may be required to obtain it within the first six months of employment.
08
Please describe your clerical work experience in a school setting.
09
Please describe any experience assisting in the preparation of budget and/or financial materials. If none, list N/A.
10
Do you have experience using student data related software?
11
If you answered "YES" to the question above, please list any student data software systems and how you have used them. If none, please list N/A
Required Question
Location : Throughout Poway Unified School District, CA
Job Type: Full Time
Job Number: 23-0149
Site/Dept: District-wide
Opening Date: 02/26/2024
Closing Date: 3/12/2024 4:00 PM Pacific
Number of Working Months: 11
Description
**The list will be valid for 6 months for current and upcoming vacancies throughout the district. This position is 40 hours per week/ 11 months per year.
*This recruitment will be used to fill vacancies at Stone Ranch Elementary, Morning Creek Elementary, and future vacancies District-wide*
BASIC FUNCTION:
Under the direction of an Elementary School Principal, organize, coordinate, schedule and perform a wide variety of complex administrative activities; perform public relations and communications services for the Principal to support District personnel, parents and the local community; relieve the Principal of a wide variety of technical and administrative detail; train and provide work direction to volunteers and assigned staff.
Examples of Duties
REPRESENTATIVE DUTIES:
Coordinate office activities to assist the Principal in administrative tasks; provide leadership to School Administrative activities frequently in the absence of the Principal; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities including those of a confidential nature. E
Serve as an assistant to the Principal, working independently to assist with administrative matters as appropriate; serve as site representative for Worker's Compensation; compose correspondence independently; prepare, type and distribute communications; schedule appointments and meetings; make travel arrangements; receive, open, prioritize, distribute and answer mail. E
Receive and respond to visitors, telephone calls and complaints from the public, staff and parents; exercise independent judgment in resolving routine matters or directing to appropriate departments; represent the school and Principal at various events; interact with parents and outside agencies regarding critical events or emergencies. E
Lead the activities of the office staff providing training, technical leadership and direction as necessary; assure compliance with established procedures; establish work priorities and provide input to performance evaluations; serve as a resource person for other District secretarial and clerical staff; develop and implement office systems and procedures. E
Provide information to students, staff and the public concerning District policies, school procedures, actions, activities and schedules as appropriate; maintain school calendar and coordinate school events as requested. E
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs. E
Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures. E
Provide leadership in operating a variety of sophisticated student and administrative software; train others; prepare a variety of student and school-related reports. E
Serve as liaison between community, contractors, staff, students and parents; participate in and attend a variety of meetings as assigned. E
Enroll, register and schedule new students; complete enrollment information and enter into computer; complete records for the release or transfer of students. E
Operate a variety of office equipment including a calculator, copier, computer and assigned software, communications equipment and other school office equipment. E
Assist in orienting new teachers and assure substitute coverage for certificated and classified personnel; provide keys and instructional materials and maintain related records; coordinate existing staff to cover schedules and others as needed. E
Oversee preparation of daily and monthly attendance reports for staff; check out keys; secure building, inspecting perimeters, locking doors and setting alarms; facilitate security for the school site. E
Perform a variety of problem-solving tasks in support of the school and District operations. E
Maintain accurate and current student emergency release information and oversee the release of students to authorized parents, guardians or approved individuals. E
Prepare a variety of budget and financial materials, correspondence reports and statistical information utilizing automated budget systems; assist others with payroll and personnel matters as appropriate; process contracts for consultants and make necessary arrangements; maintain and balance school accounts, reconcile budgets and maintain student funds. E
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned; prepare work order requests. E
Serve on school and District committees as assigned. E
Provide clerical assistance to faculty and staff as needed. E
Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed.
Perform related duties as assigned.
NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
Graduation from high school and three years of increasingly responsible clerical or administrative office experience involving frequent contact with the public.
LICENSES AND OTHER REQUIREMENTS:
Some positions in this classification must obtain a valid First Aid and CPR certification issued by an authorized agency within six months of employment.
SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
* This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.
Supplemental Information
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
School office terminology, practices and procedures.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Health and safety regulations.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
District organization, operations, policies and objectives.
Basic first aid techniques.
Operation of standard office machines, including computer equipment.
Letter and report writing techniques.
Applicable sections of the State Education Code and other applicable laws.
Letter and report writing skills.
ABILITY TO:
Assist the Principal and perform a wide variety of administrative and financial duties to coordinate school office activities.
Oversee and perform a wide variety of office tasks and procedures.
Perform public relations and communications services for the Principal.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written directions.
Compose correspondence independently.
Type or input data at an acceptable rate of speed. *
Complete work with constant interruptions.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Interpret, apply and explain rules, regulations, policies and procedures.
Operate a variety of office machines including computer, calculator and copiers.
Understand and work within scope of authority.
Maintain good public relations with students, parents, teachers and the public.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Compile and maintain accurate records and prepare reports.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
Excessive intermittent noise.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching, reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies.
Hearing and speaking to exchange information in person or on the telephone.
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, , 858-521-2800, extension 2761.
Poway Unified School District offers an excellent benefits package for eligible employees who are contracted for 20 (twenty) or more hours per week.
Benefits include:
- Retirement - CalPERS
- Holidays - 16 paid holidays per year (based on 12 month employment contract)
- Vacation - Starting at 12 days per year for 12 month employees, increasing with length of service
- Sick Leave - 12 paid sick days per year (for 12 working months)
- Medical and Prescription Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Travel Insurance
- Flexible Spending Accounts
- Wellness/Mental Health Benefit
- Flexible Benefit Plan Options
01
The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete responses will disqualify your application or reduce the credit given for your qualifications. Respond honestly and truthfully to all questions. Over-evaluating your skill level is considered providing false and/or misleading information. Applicants found to have provided false or misleading information of their skills will be disqualified from further employment processing, or if hired, immediately terminated from employment. I acknowledge that I have read and understand the above statement. (Please initial in the space provided below.)
02
This position requires a High School diploma or a General Education Development (GED). Have you graduated from High School?
- Yes
- No
03
Please check the box that best describes your highest level of education?
- College coursework, but did not obtain a Degree
- Associates Degree
- Bachelor's Degree
- Graduate Degree (MS, MA, MBA, MPA, JD, PhD, PsyD)
- High School Graduation or Equivalent
04
Please select the button that most accurately reflects your clerical work experience.
- Less than 3 years clerical experience
- 3-5 years clerical experience
- Six to nine years clerical experience
- 10+ years clerical experience
05
Please check ONE box which most accurately reflects your clerical experience working in a school district
- I am or have been a contracted school district employee for 1+ years
- I am or have been a substitute clerical employee with a school district for 1+ years
- I have less than 1 year experience working in a school district clerical setting
06
This position requires a minimum of 3 years of increasingly responsible clerical or administrative office experience. Please describe how you meet this minimum qualification. (Answering this questions "See Resume" or not providing a response may disqualify you from further consideration.)
07
This position may require a valid certification of First Aid, Adult/Child CPR and AED issued by American Red Cross, American Heart Association or District approved provider within the first six months of employment . Do you understand that you may be required to obtain it within the first six months of employment.
- Yes
- No
08
Please describe your clerical work experience in a school setting.
09
Please describe any experience assisting in the preparation of budget and/or financial materials. If none, list N/A.
10
Do you have experience using student data related software?
- Yes
- No
11
If you answered "YES" to the question above, please list any student data software systems and how you have used them. If none, please list N/A
Required Question
