Address8976BR
Position Title:
Research Program Administrator
Organization:
KGCOE Department of Chemical Engineering
Job Responsibilities:
Develop strategy on sponsored project topics and develop plan for proposals; create budgets with effort planning; and edit and conduct final review of proposal narratives, and related documents; Coordinate with Sponsored Research Services (SRS) to submit project proposals and associated documents to sponsors; and to comply with the terms and conditions of specific sponsored programs and RIT research policies and procedures (including proposal routing forms); Coordinate with SRS and Legal Affairs for compliance forms for Technology Control Plans, Non-Disclosure Agreements and other legal forms.
Manage extensive portfolio of projects for the Department Principal Investigators, including on-going individual grant financial analysis, capacity planning, technical review, and real-time financial forecasting for long term project planning and project closeout; Perform account reconciliation and process journal entries necessary to accurately depict grant spending and appropriately budgeted expenses; Responsible for maintaining all budgetary aspects in collaboration with Department Principal Investigators pertaining to grants and contracts.
Coordinate with Sponsored Programs Accounting (SPA) to assist with post-award management, reviewing quarterly effort reports for Department PIs, maintain records in compliance with institutional and sponsor policies exclusive to each separate award; Manage customers for recharge and enterprise centers; includes quotes, project scheduling, and invoicing. Create annual financial reports for Department PI researchers, enterprise center and any account reconciliation required for Department recharge centers.
Manage the research group personnel for Department Principal Investigators and develop appropriate group policies for sponsored projects; including hiring, appraisals, travel reimbursements; track Post-doc and research scientist EAF and payroll distributions and vacation requests; Review and approve student employee hours, process GRA stipends; create summer salary worksheets for Department PIs with multiple sources, obtain proper approvals. Supervise research team members on the technical/progress reporting as well provide detailed financial reporting, and communicate sponsor programmatic requirements; and participate in occasional travel to sponsor or conference meetings, Plan sponsor review meetings, agendas and hospitality for visits and Department PI presentations.
Manage competitive and complex procurement (equipment, materials, services and fabricated equipment), maintaining compliance for federal grants and contracts; complete purchase orders and monitor receiving and payment; Coordinate and manage all consultant contracts and subcontracts.
Responsible for human resources to process related research faculty, and staff HR and payroll paperwork (Brassring); Hiring of research scientists and post-docs; hiring research co-ops and student workers (Kronos); GRA stipends (Oracle).
Assist Department Office Manager with any HR, accounting, Student Employment, time-keeping and financial reporting/forecasting duties and support Department meetings and events; Coordinate with Lab Manager for facilities upgrades, equipment installation/tagging, and chemical inventory.
FLSA Category:
Non-exempt
Requisition Number:
8976BR
College/Division:
Kate Gleason College of Engineering
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume
Employment Category:
Parttime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
BS
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
116A
Required Qualifications:
Bachelor's degree with 3-5 years prior experience in an administrative position, preferably in an academic or research environment with demonstrated financial competency in budget management and projections. Individual must be able to work independently and exercise good judgment. Strong reading, writing, computing, and interpersonal communication skills are required. The person must have expertise with Microsoft Office and have ability to learn RIT systems quickly.
Department/College Description:
RIT’s degree in chemical engineering is a comprehensive program of study that prepares students to advance nano-scale composites, semiconductors, pharmaceuticals, plastics, fibers, metals, and ceramics and to develop alternative energy systems, biomedical materials and therapies, and strategies that minimize the environmental impact of technological advancements.
Kate Gleason College of Engineering prepares students to meet the existing and future needs of industry, engage in research to address and solve significant engineering challenges, and work to accelerate economic growth through innovation and creativity. The college will provide an immersive education that meets today’s needs while we prepare you for tomorrow’s engineering challenges; support the intellectual development and growth of our students throughout their careers; engage in imaginative research that focuses on providing viable solutions to the real-world problems facing our global society; and partner with industry to accelerate economic growth both regionally and nationally.
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading Research Program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Henrietta Campus — 100%
Job Summary:
The Department of Chemical Engineering at RIT is seeking applicants for a Research Program Administrator (RPA) position to support faculty, staff, and student research activities in the Department. The RPA will provide leadership and administration of department research activities for sponsored awards with principal investigator(s), research staff, students, facilities, and support to the Chemical Engineering Office Manager and Lab Manager. The range of job duties include proposal coordination, award administration functions, financial forecasting for sponsored research, and supporting department events that require faculty and staff involvement. The RPA will collaborate with sponsored research services and sponsored programs accounting on pre/post award sponsored research activities. The RPA will work collaboratively with other administrative areas within the Kate Gleason College of Engineering (KGCOE) and ensuring compliance with sponsor terms/federal regulations and University policies/procedures.
Please note: This position is 20 hours per week.
Hourly/Salary Minimum:
38000
Hourly/Salary Maximum:
63700
