Program Administrator

Program Coordinator
Hours/Shift/Days: Monday - Friday, 9:00 AM - 5:00 AM or 8:30 AM - 4:30 AM
Expected length: 6 Months CTH

Location: NYC, NY 10065

Skills/Experience:

• Interest in/experience with education administration
• Attention to detail is a must
• Excel skills and database experience are helpful

Under the direction of GME Administration, The GME ProgramCoordinator is responsible for the coordination and administration of resident/fellow/medical student/observer education programs, which normally take place over a one year cycle.

You are:

• An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding.
• Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances.
• Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.
• Capable of building strong customer relationships and delivering customer-centric solutions.
• A good decision-maker, with proven success at making timely and independent decisions that keep the organization moving forward.
• Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

You will:

• Independently determine eligibility for over 100 routine observer applicants each year; Answer questions from prospective applicants, review applications and recommend candidates for approval based on a checklist/match requirements; Onboard new medical students, observer and house staff with respect to orientation, housing, Client systems, paperwork, trainee manual, training programs; Communicate with internal departments and external groups, e.g., other hospitals in connection with medical student, observer and house staff onboarding.
• Track onboarding status of program applicants in HR applicant tracking system; Enter data into GME credentialing data base; Prepare registration materials for new house staff, observers and medical students; Create and organize files, mail and faxes; Prepare and mail appointment & re-appointment packages; Perform periodic indexing and scanning of files and affiliation agreements to transfer to electronic record; Monitor the status of institutional affiliation agreements on an ongoing basis; Event planning logistics, e.g., orientation, parties, lectures, etc.; Office reception including telephone inquiries.
• Manage database of paperwork/documentation to provide information to GME Credentials Coordinator to develop action items; Navigate systems needed to manage programs including WorkDay, iCIMS, New Innovations, NYS Health Commerce System; Manages Health Commerce Account activation for over 800 house staff annually; Manage database of institutional affiliation agreements to provide information for GME Administrator.
• Maintain office files to comply with NYS Medical Staff credentialing standards; Enforce observer policies and facilitate compliance with NYS DOH and DOE regulations for house staff.

You have:

• Bachelor’s degree preferred
• Familiarity with hospital/health care environment and/or graduate education
• Proficiency in Microsoft Office

Job Types: Full-time, Contract

Pay: $34.00 - $35.00 per hour

Expected hours: No less than 37.5 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Education:

• Bachelor's (Preferred)

Experience:

• education programs: 2 years (Required)
• database (Excel): 2 years (Required)
• WorkDay or iCIMS: 2 years (Required)
• Hospital: 2 years (Preferred)

Work Location: In person