Research Administrator (Hybrid/Remote Opportunity)

Research Adminis ra or (Hybrid/Remo e Oppor uni y)
Job no: 522077
Work ype: S aff Full ime
Campus: UMass Amhers
Depar men : Compu er Science
Pay Grade: 26
Ca egories: Sponsored Programs, Gran s and Con rac s
Abou UMass Amhers
UMass Amhers , he Commonweal h's flagship campus, is a na ionally ranked public research universi y offering a full range of undergradua e, gradua e and professional degrees. he Universi y si s on nearly 1,450-acres in he scenic Pioneer Valley of Wes ern Massachuse s, and offers a rich cul ural environmen in a bucolic se ing close o major urban cen ers. In addi ion, he Universi y is par of he Five Colleges (including Amhers College, Hampshire College, Moun Holyoke College, and Smi h College), which adds o he in ellec ual energy of he region.
Job Summary
he Research Adminis ra or is responsible for he full life cycle of quali y research adminis ra ion ranging from proposal developmen o pos award adminis ra ion, award close-ou , and award compliance for a group of Principal Inves iga ors in he College of Informa ion and Compu er Sciences.
Essen ial Func ions
Pre-award:

• Manage he developmen and in ernal approval of research and special projec proposals and con rac s for submission o federal, s a e and priva e funding sources. Provide exper advice on agency, ins i u ional and governmen proposal compliance o universi y facul y and Principal Inves iga ors as assigned.
• Manage he planning and developmen of gran or con rac suppor ed projec s and programs. Provide cri ical analysis and guidance in he review and in erpre a ion of oppor uni y announcemen documen s. Develop budge s and budge narra ives sufficien o suppor projec or program ac ivi ies and consis en wi h applicable requiremen s. Draf , wri e and/or edi proposal documen s. Review final proposals and ensure commi men s (bo h fiscal and echnical) and accoun abili y are in accordance wi h universi y and sponsor policies, procedures, and regula ions. Work coopera ively wi h supervisors, UMass Office of Pre-award Services (OPAS) personnel, various universi y s aff and facul y, and funding agencies. Prepare and submi imely rou ing documen a ion for in ernal proposal submission approvals.
• Provide professional consul a ion, managemen , and s aff leadership o ensure ha facul y inves iga ors have: assis ance in he proposal and budge developmen process for research proposals and progress repor s o improve success ra es, encourage mul i-disciplinary submissions and projec developmen ; assis ance wi h sys em- o-sys em proposal developmen and rou ing requiremen s; an effec ive eam o package comple e, accura e, and compe i ive proposals; assis ance wi h ob aining all compliance approvals by he appropria e universi y regula ory commi ees (e.g. Ins i u ional Review Board, ins i u ional Animal Care and Use Commi ee, Conflic of In eres ).

Pos Award:

• Manage, advise, reconcile, analyze, close-ou and repor on spending and budge ac ivi y for a number of fund ypes, including research gran s and con rac s, gif , general opera ing, facul y s ar -up and program income accoun s. Prepare forecas s and make recommenda ions on s affing and spending changes o keep projec s on rack. Advise facul y, researches and s uden s on purchasing and ravel policies; process and moni or projec expendi ures and coordina e paymen s. Mee wi h facul y and review ravel, deadlines, new funding sources, e c. and adjus s affing plan as necessary. Manage PI effor commi men s and assis wi h annual effor cer ifica ion. Par icipa e in con rac closeou process; compile informa ion for final repor s and cer ifica es.

General

• In erpre and apply principles, rules, regula ions, policies, preceden s or o her guidelines specific o he assigned research projec (s) and i s sponsor o resolve problems, answer ques ions and provide informa ion and advice.
• Ac as he primary liaison be ween Principal Inves iga or and he Office of Pre-Award Services (OPAS) for all pre-award/ proposal ma ers, he Office of Pos -Award Managemen (OPAM) and he Con roller's Office for all pos -award ma ers. Be proac ive and reac ive o problems/concerns and find appropria e and imely solu ions.
• Assis OPAS, OPAM and he Con roller's Office wi h compliance wi h federal and priva e cos and adminis ra ive principles (Uniform Guidance, e c.) and prepare and presen responses o audi findings.

O her Func ions
Perform o her du ies as assigned.
Minimum Qualifica ions (Knowledge, Skills, Abili ies, Educa ion, Experience, Cer ifica ions, Licensure)

• Associa e's degree wi h six (6) years of professional experience wi h sponsored programs or gran managemen in an academic or equivalen se ing. A Bachelor's degree may be subs i u ed for wo (2) years of he required experience.
• Demons ra ed pre- and pos -award financial managemen experience, including proposal developmen and pos -award managemen .
• Familiari y and experience wi h all ypes of award mechanisms, including gran s, con rac s, subcon rac s, and coopera ive agreemen s.
• Knowledge of program adminis ra ion guidelines for bo h federal and non-federal funding agencies.
• Abili y o unders and and apply universi y policies and procedures, as well as he laws, rules and regula ions per aining o gran s, con rac s, coopera ive agreemen s, sub-awards and subcon rac s.
• Abili y o work independen ly wi hin he college, and o work as a eam member wi h he OPAS, OPAM and o her cen ral adminis ra ive uni s of he Universi y.
• Abili y o plan ahead, priori ize, and work under pressure in a deadline-orien ed environmen in which workload ebbs and flows and can require he managemen of mul iple submissions across mul iple PIs in a shor span of ime wi h frequen in errup ions.
• Abili y o main ain accura e records and o prepare summary repor s as required.
• Abili y o analyze complex si ua ions, iden ify workable solu ions, and effec ively balance service wi h regula ory compliance.
• Abili y o work effec ively, priori ize, and be flexible in a high-paced, high-volume professional environmen .
• Ou s anding organiza ional skills, abili y o work on mul iple projec s simul aneously, capable of self direc ion, abili y o deal diploma ically wi h people a all levels, a high degree of personal in egri y and discre ion, solid decision-making skills, and judgmen .
• Excellen oral and wri en communica ion skills. Mus have he abili y o communica e effec ively and serve as a liaison be ween gran ing agencies, universi y adminis ra ion and he principal inves iga ors.
• In ermedia e level of experience wi h Excel and Word and he willingness o learn new echnology.

Preferred Qualifica ions (Knowledge, Skills, Abili ies, Educa ion, Experience, Cer ifica ions, Licensure)

• Demons ra ed experience in he in erpre a ion and applica ion of regula ions per aining o sponsored programs.
• Experience preparing/submi ing scien ific research proposals and budge s under igh deadlines. Proficien wi h elec ronic gran s managemen sys ems (i.e. gran s.gov, NIH eRA Commons, NSF Fas lane, Proposal Cen ral, e c.) and experience wi h en erprise research adminis ra ion sys ems.
• Abili y o in erpre and ransla e programma ic needs in o cos effec ive budge proposals o maximize funding oppor uni ies.
• Experience managing finances and/or projec s wi h an ins i u ion of higher educa ion, including knowledge of governmen and fund accoun ing.
• Experience wi h Cos Accoun ing S andards and Uniform Guidance Requiremen s.
• Cer ifica ion in Research Adminis ra ion such as CRA, CPRA, CFRA.
• Membership in professional organiza ions such as SRA and/or NCURA.

Physical Demands/Working Condi ions
ypical office environmen .
Work Schedule
37.5 hours/week
his posi ion has he oppor uni y for a remo e work schedule, which is defined by he Universi y as an arrangemen where he employee's work loca ion is o work from a si e o her han he UMass Amhers campus. As his posi ion falls wi hin he Professional S aff Union, i is subjec o he erms and condi ions of he Professional S aff Union collec ive bargaining agreemen .
his posi ion has he oppor uni y for a hybrid work schedule, which is defined by he Universi y as an arrangemen where an employee's work is regularly performed a a loca ion o her han he campus workspace for a por ion of he week. As his posi ion falls wi hin he
Professional S aff Union, i is subjec o he erms and condi ions of he Professional S aff Union collec ive bargaining agreemen .
Salary Informa ion
Level 26
PSU Salary Ranges
he Universi y also offers an a rac ive benefi s package.
Special Ins ruc ions o Applican s
Please a ach a resume, cover le er, and he names and con ac informa ion for 3 professional references.
UMass Amhers is commi ed o a policy of equal oppor uni y wi hou regard o race, color, religion, gender, gender iden i y or expression, age, sexual orien a ion, na ional origin, ances ry, disabili y, mili ary s a us, or gene ic informa ion in employmen , admission o and par icipa ion in academic programs, ac ivi ies, and services, and he selec ion of vendors who provide services or produc s o he Universi y. o fulfill ha policy, UMass Amhers is fur her commi ed o a program of affirma ive ac ion o elimina e or mi iga e ar ificial barriers and o increase oppor uni ies for he recrui men and advancemen of qualified minori ies, women, persons wi h disabili ies, and covered ve erans. I is he policy of he UMass Amhers o comply wi h he applicable federal and s a e s a u es, rules, and regula ions concerning equal oppor uni y and affirma ive ac ion.
Adver ised: Jan 18 2024 Eas ern S andard ime
Applica ions close: Apr 18 2024 Eas ern Dayligh ime