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Form of workExcited about this role, but don't meet 100% of the expected qualifications listed above? We'd still love for you to apply! Catholic Charities Serving Central Washington is committed to building a diverse and inclusive workforce where unique experiences are valued and everyone has the opportunity to contribute. Research has continuously shown that women and people of color are less likely to apply to jobs unless they meet all the listed qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying to Catholic Charities Serving Central Washington, rest assured that your application is reviewed by a living, breathing human being, and evaluated based on key competencies needed for success in the position. Questions or concerns? Contact recruiting@catholiccharitiescw.org, we'd be happy to connect!
You can do the work you love, be your authentic self, and make an impact in the lives of thousands. We believe in a culture rooted in community, collaboration, and growth. As an agency we are inspired by our Mission of bringing hope to life, especially those most in need.
Wage:
$24.00 - $29.00 hourly
Scheduled Work Hours:
Mon - Fri, 8:00 am - 5:00 pm
Benefits
• Medical/Dental
• FSA
• 403(b) Retirement
• Additional Voluntary Benefits
• Paid Holidays
• Vacation/Sick Leave
• Education Assistance Program
• Employee Assistance Program
• Longevity awards
Position Summary:
Regional Home Visiting Program Coordinator will be responsible for the development and implementation of family-centered home-based services for both the Parents as Teachers (PAT) program and the Early Childhood Education and Assistance Program (ECEAP)/Early ECEAP. This includes comprehensive understanding of these models and funding source requirements, networking with other service providers in the community, recruiting families and providing services (to include assessment, planning, developmental screening, referrals, and education), supervising lead and direct staff, recruiting and supervising interns and volunteers, and assisting with securing new funding sources.
Responsibilities:
Responsibilities for Parents As Teachers (PAT) and ECEAP/Early ECEAP
- Develop a strong understanding of the program models and contract requirements. Ensure staff are following those requirements.
- Become proficient at data entry and pulling reports for data bases systems: Visit Tracker and ELMS.
- Monitor enrollment levels for both programs, as required in their contracts. Work with Program Manager and the Leads to ensure that enrollment meets contract requirements.
- Create and administer recruitment plans for the programs in collaboration with the Leads and the Program Manager.
- Provide direct supervision for the Parent Educator Regional Leads and the ECEAP/Early ECEAP Family Support Lead (the Leads).
- Provide reflective and administrative supervision and document that supervision.
- Ensure that supervisees have an efficient and comprehensive record keeping system that facilitates accurate and timely completion submission, filing and retrieval of essential documents.
- Onboarding any newly hired Leads.
- Provide coaching and mentoring regarding any issues of performance that arise for either the Leads or home visiting staff.
- Monitor professional development and ensure Leads participate in any mandatory or important trainings.
- Support and monitor Leads with the following:
- Onboarding newly hired Home Visitors
- Quality assurance
- File reviews
- Visit Observations
- Ensure Home Visitors complete the Core Competencies Self-Assessment each year.
- Professional development tracking.
- Reflective and administrative supervision for each Home Visitor.
- Hiring
- Complete position requirements for any open or newly created positions on the home visiting team.
- Review applications.
- Contact applicants to determine if they are interested in interviewing.
- Schedule and facilitate first and second interviews in cooperation with the Leads.
- Demonstrate cultural sensitivity and awareness through the hiring, training, and on-going professional development of staff.
- Final approval of timecards for all home visiting staff.
- Create and administer any Performance Improvement Plans that are needed for either Leads or Home Visitors.
- Complete introductory and annual performance evaluations in collaboration with the Leads and the Program Manager.
- Synthesize the outcomes of the annual Core Competencies Self-Assessment and create a professional development plan for the affiliate.
- Maintain an effective system of internal communication strategies. This includes the use of email, cell phones, iPad, Teams (video conferences and chat) and Zoom.
- Work in conjunction with the Leads and the PM to create staff meeting and staff retreat agendas.
- Participate in the local early learning coalitions and sub-committees.
- Create and maintain quality assurance documents that track ongoing contract and model compliance/fidelity. Provide documents to stakeholders when needed.
- Assist Program Manager with tracking and ordering of program supplies and office supplies.
- In collaboration with the Program Manager and Leads, regularly review and as necessary, update the affiliate Policy and Procedures. Ensure that all Home Visitors are following the Policy and Procedures for their program and the agency.
- Participate in and/or facilitate community events as needed for recruitment into both the PAT and ECEAP/Early ECEAP programs.
- Provide administrative support for ASQ online.
- Represent the agency in a professional manner within the community.
Responsibilities for Parents As Teachers Program (PAT)
- Travel to counties served by the PAT program and meet with staff in person on regular basis
- Collaborate with PM and Leads regarding the PAT Quality Endorsement and Improvement Process (QEIP).
- Have a working understanding of the PAT budget and how it impacts other elements of contract management and model fidelity.
- Ensure that all Group Connections are planned in advance and have quality facilitation.
- Track and ensure completion of all documentation associated with Group Connections.
- Develop agenda for and administer advisory committee meetings in collaboration with the Program Manager.
- Review relevant reports, monthly, to ensure the affiliate is meeting both model and contractor requirements.
- Work in cooperation with the Leads and PM to development and implement an annual CQI plan.
- Collaborate with the PM on the development and implementation of a service delivery manual.
- Attend any state-wide meetings that are required as part of the PAT contract.
- Ensure staff complete Foundations 2 training within 6 months of hire.
- Complete all PAT curriculum renewals.
Responsibilities for the ECEAP/Early ECEAP Programs
- Have a strong understanding of the ECEAP/Early ECEAP contract and all elements that are relevant to and impact the Family Support Services staff.
- Oversee the administration of ECEAP Policy Council Meetings in collaboration with the ECEAP/Early ECEAP FSS Lead.
- Participate in any relevant and mandatory local and state-wide meetings regarding the administration of the ECEAP programs.
- Work in collaboration with the Lead to administer site visits.
- Administer time studies, in collaboration with the Lead and the PM, as needed.
Perform other duties as assigned
Job Requirements:
The following requirements are those that are normally required for performance of this position. Any disabled applicant or incumbent who does not meet one or more of the requirements, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.
Physical Requirements:
This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking and hearing and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 60% of the time. In addition, approximately 40% of the time may include lifting and carrying children, moving quickly around the room to maintain appropriate supervision and safety and sitting on the floor or in small chairs with the group.
Non-physical Requirements:
Education
- Bachelor’s degree in behavioral sciences, preferred OR: the following based on experience
Experience
- One year’s experience working with parents and young children, with Master’s degree.
- Three years’ experience working with parents and young children, with Bachelor’s degree.
- Five years’ experience working with parents and young children, with an Associate’s degree.
- 2 years’ supervisory experience preferred
Special Skills
- Knowledge of child development, a range of child rearing practices and issues
- Knowledge of community resources
- Knowledge of appropriate use of screening materials
- Ability to work independently and as a team member
- Possess good verbal and written communication skills
- Possess good data management skills
- Bilingual (English/Spanish) Required
- Ability to provide culturally relevant services
Licensure, Registration, Certification
- Valid Washington State driver’s license and minimum required liability insurance for WA State
- Must be deemed insurable as determined by Catholic Charities' liability insurance provider
Employment is conditional upon:
- Being cleared by criminal background check and fingerprinting when required
