Recreation Coordinator

Salary : $56,097.60 - $78,540.80 Annually
Location : CO, CO
Job Type: Full Time
Job Number: 202300084
Department: Parks, Recreation, and Culture
Division: Recreation
Opening Date: 11/16/2023
Closing Date: 12/8/2023 5:00 PM Mountain
FLSA: Non-Exempt
Description
Hiring Range: $26.97 - $29.67 per hour
Work Schedule: Generally, 40 hours per week, must be available to work nights and weekends
NATURE OF WORK
As a member of the Parks, Recreation & Culture Division, individuals in this position oversee the day-to-day operations of the town's recreation programs (Athletics, Seniors, General Programs & Fitness) and activities for town residents.
Individuals in this position are required to perform work in a manner consistent with and exemplary of the town's PRIDE philosophies and the town's Equal Employment Opportunity policy.
SUPERVISION EXERCISED
Individuals in this role may provide leadership duties and oversee schedules and tasks for part-time employees, seasonal divisional employees, contracted staff, and volunteers in designated programs.
SUPERVISION RECEIVED
Individuals work under the direct supervision of the Recreation Supervisor to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.
Essential Job Functions
ESSENTIAL JOB FUNCTIONS
The individual in the Recreation Coordinator role is assigned specific assignments, job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for and/or assist in the fulfillment of many job functions and duties with or without reasonable accommodations.
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:

• Coordinates, develops, promotes, implements, and evaluates programs, services, maintenance, and resources to meet division goals and objectives
• Creates schedules for staff and volunteers that best serve the programs needs
• Creates programs; reserves program space, as needed
• Disseminates program information to patrons; answer questions and resolves problems
• Responsible for oversight of assigned facilities or sites including, but not limited to, staffing and scheduling, lesson programs, group rentals, cleaning and maintenance, repair requests, supply purchases, facility safety
• Plans, develops, implements, and monitors program budgets and related information based on program needs, staffing salaries, and supplies
• Maintains inventory of supplies and equipment, and makes purchases as necessary (and within budget constraints) to maintain programs and staffing needs
• Conducts league meetings, coaches meetings, and parent meetings.
• Conducts in-service trainings to ensure compliance with certification requirements and to practice Emergency Action Plans
• Attends Department staff meetings, trainings, and workshops, and conducts program staff meetings, volunteer orientations and in-services
• Conducts safety inspections as necessary to maintain a safe and user-friendly atmosphere for program participants.
• Maintains assigned records and reports for the Athletics Division
• Interacts with numerous groups and individuals, such as patrons, volunteers, local sports organizations/clubs, local school districts, community agencies, and staff in the performance of daily activities
• Stays abreast of changes in policies, procedures, methods, and Department/Division needs
• Share schedules and other program information with staff and participants
• Performs public speaking engagements effectively, as required
• Coordinates youth and adult athletic programs, recreational programs, and community events.
• Regularly evaluates athletic programs offered to youth and adults through the Recreation Division
• Provides leadership and training of assigned program staff and volunteers, covering a variety of activities and functions, to ensure program assignments are completed
• Oversees assigned program, instructional staff, and volunteers directly
• Performs other duties as assigned

OTHER DUTIES:
Depending on organizational need, additional duties may include the following:

• The Recreation Coordinator position participates in the Shared Fleet Vehicle Program, which requires an annual motor vehicle record check.
• Consistently work safely, report, and address safety concerns promptly.
• May be involved in special projects that are directly or indirectly related to essential job functions.
• Continues educational and certification requirements in order to remain abreast of current methods and procedures.
• Assisting other departments/divisions as necessary

Education, Knowledge, Skills, Abilities
EDUCATION, EXPERIENCE AND FORMAL TRAINING

• Bachelor's degree in Recreation, Leisure Administration, or related field preferred.
• Minimum of two (2) years of experience in a related field, such as recreation, programming, etc.
• Minimum of two (2) years supervisory experience preferred.
• Equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities to perform the essential functions of the job.

LICENSES OR CERTIFICATES:

• Must have a current Colorado Driver's License or the ability to obtain one upon hire, that meets the Town of Windsor's standards
• CPR/1st Aid certification within three (3) months of employment

KNOWLEDGE, SKILLS, AND ABILITIES:

• Thorough and comprehensive knowledge of all assigned areas of recreation?
• Knowledge of the policies, procedures, and activities of the Parks and Recreation Division and the ability to stay abreast of changes in policies, procedures, methods, and Department needs
• Knowledge of rules, or ability to obtain, and the ability to execute enforcement of rules for a variety of sports
• Ability to work with a diverse population
• Ability to work successfully in a team-oriented atmosphere that provides citizens and employees with accurate information
• Ability to work with participants needing program adaptation or reasonable accommodation
• Skill in public speaking and delivering presentations with poise, voice control, and confidence
• Skill in recording and delivering information in a teaching or instructional setting
• Ability to communicate effectively with employees and various facility users to establish and maintain positive working relationships
• Ability to prepare written documents with the proper format, punctuation, spelling, and grammar, using all parts of speech
• Ability to ensure assignments and duties of volunteers and staff are completed as prescribed
• Knowledge of the principles of organization, planning, development, time management, and supervision
• Knowledge of current trends and methodologies within the youth sports field
• Knowledge of the reports and records required to meet the needs of the Department and regulatory agencies
• Ability to handle emergency or crisis situations and perform emergency care if necessary
• Ability to handle sensitive or stressful situations with tact and diplomacy
• Ability to comprehend, interpret, and apply regulations, policies, and procedures
• Ability to attend to details, multi-task, and take initiative
• Ability to provide excellent customer service to all
• Ability to use independent judgment and decision-making within established policy
• Ability to use registration and league scheduling software
• Demonstrates pride, enthusiasm, and a positive attitude in dealings with the public

EQUIPMENT and MATERIALS USED
Materials and equipment used include, but may not be limited to the following:

1. Equipment: Position requires use of various equipment including staff vehicles, computers/tablets/other digital equipment, calculators, copiers, printers, fax machines, telephones, first aid supplies.
2. Materials: Position requires use of field materials including but not limited to chalk, field paint, fertilizer and field dirt additives.

Additional Information
WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The physical activities of this position include, but are not limited to, the following: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.
The physical requirements of this position are considered Medium Work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.
The employee is subject to both inside and outside environmental conditions; extreme heat: temperatures above 100 degrees for periods of more than one hour; subject to noise.
The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases, or poor ventilation.
This position is not considered safety sensitive because the individual does not operate a commercial motor vehicle, as a regular function of his/her daily job duties.
Note:? This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the town's ability to assign, reassign or eliminate duties and responsibilities of this job at any time.
The Town of Windsor will make all reasonable accommodations to ensure that people with disabilities have an equal opportunity in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.
The town is dedicated to the principles of equal employment opportunity. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law. This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes verbal or physical conduct that has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive work environment. This policy applies to all employees, including managers, supervisors, co-workers, and non-employees such as customers, clients, vendors, consultants, etc.
The town will make reasonable accommodation(s) for qualified individuals with known disabilities unless doing so would result in an undue hardship for the town or cause a direct threat to health or safety. The town will make reasonable accommodation(s) for employees whose work requirements interfere with a religious belief, unless doing so poses undue hardship on the town. Employees and/or applicants needing such accommodation are instructed to contact the Human Resources Department.
Benefits with the Town of Windsor
The town generally provides the following benefits (eligibility is generally the 1st of the month after 30 days of employment):

• 85% employer paid group health benefit package and options, which include an EPO, Kaiser-HMO, or High Deductible medical plan, dental and vision
• 100% Employer Paid long-term disability plan
• 100% Employer Paid Basic life insurance policy
• Retirement Offerings (regular full-time employees):
  • 401a Retirement Plan employer contributions 20% every year, 100% vested at 5 years.
  • 457 Deferred Compensation and/or Roth Retirement Plan, with immediate employee eligibility

Retirement Offerings (Sworn Police Positions):

• FPPA Pension Plan

Voluntary short-term disability plan

Paid Vacation Time - generally accrues monthly at the rate of 7.33 hours for full-time regular employees the first year, (unpaid status impacts accruals) Time added every year.

Paid Sick Leave - generally accrues at the rate of 6.67 hours per month (unpaid status impacts accruals)

Personal Days (up to two days, depending on hire date)

Holiday Pay:

• Regular full-time employees receive eleven (11) paid holidays annually
• Sworn Police Officers receive thirteen (13) floating paid holidays annually

Employee Assistance Program (EAP) effective immediately

Discounted Membership to the Windsor Community ...