Records Specialist

Are you passionate about serving students and families in a well established virtual environment? Cyber Academy of South Carolina (CASC), established in 2013, provides fully accredited, top-notch education for grades K-12. We provide an individualized virtual education so students are prepared to enter the workforce or continue with postsecondary education regardless of circumstance.Learn more about working at our school here: https://drive.google.com/file/d/1EQ-JiEGeVoXbWBre0kL_bg9b8tPFel4L/view?usp=sharing The Records Specialist supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.This is a full-time position. Ability to work independently, typically 40+ hours per week is required.
Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;Requests and tracks receipt of records for newly enrolled students in Special Programs;Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;Processes student withdrawals for students with SpEd classification; fulfills records requests for withdrawn students within prescribed time framesAssists with Special Programs audits and projects as requested;Creates and maintains student cumulative special programs files and other student records (Special Education, English Language services, 504 plans, etc.); audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;Processes parent contact and data information changes; Maintains K12 and state student-level special programs databases and records (Totalview; RSM; Test Nirvana), including data entry and system accuracyCreates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;Maintains and scans received physical filesEnsures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).MINIMUM REQUIRED QUALIFICATIONS: High school diploma or equivalent ANDOne (1) year of related work experience ORAn equivalent combination of education and experienceCertificates and Licenses: None requiredOTHER REQUIRED QUALIFICATIONS: Excellent organizational and time management skillsMaintain confidentiality Strong written and verbal communication skills Professional experience using Microsoft Excel, Word, and OutlookExperience using search engines (internet) for research Experience using a student information system and/or other type of database Detail oriented, able to identify errors in student data and informationAble to multi-task, get tasks done quickly and accuratelyCustomer service oriented Communicate professionally and tactfully through all communicationsFlexible, team-player; adapts to changing office environmentBasic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databasesHas a willingness to obtain special licenses or certificates such as Notary, first aid, and CPRAbility to travel 10% of time for meetings, professional development, etc.Ability to lift up to 25lbsAbility to pass required background check.DESIRED QUALIFICATIONS: Bachelors degreeExperience working in a public-school environmentCompensation and BenefitsCertified staff are compensated based on degree earned and years of experience on their certificate. Non-certified staff are compensated based on a combination of education and relevant experience.
We offer state health benefits and retirement through PEBA as well as deferred compensation through Empower and supplemental plans through Colonial Life. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is an office-based position.
The noise level in the office is usually moderate (computers, printers, light foot traffic).Cyber Academy of South Carolina (CASC) is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law. Job TypeBoard EmployeeThe above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
All employment is at-will as governed by the law of the state where the employee works. It is further understood that the at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.Stride, Inc. is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)