Address
Form of work
SalaryCORE VALUES
Invested in Serving
Devoted to positively impacting our communities
Better Together
Inspire unity by promoting collaboration, trust and respect
Create Progress
Encourage growth through innovation to advance and succeed
Support Through Compassion
Prioritize one another through communication, inclusion and transparency to bolster our community
Position Purpose
Under the general supervision of the Officer Manager, the Records Specialist performs administrative and clerical duties such as typing, data entry, answering telephone, opening mail, entering of referrals, and general assistance as needed, etc.
The hours for this role are: Monday-Friday 8:00 AM-4:30 PM with the possibility of overtime.
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Outagamie County, WI - Community Video Tour (elocallink.tv)
What's in it for you?
- New competitive pay
- Be a part of the Wisconsin Retirement System
- Health, Dental, and Vision Benefits, along with county contribution to the HSA on the High Deductible Plan
- Up to 12 paid holidays
- Paid Sick time accruals
- Short Term and Long Term Disability
- Employee and Family clinic located on-site!
- Mental Health Resources for employees and family members
- Pet Insurance Discount
- Continuing Education
- So much more!
Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-information
Key Responsibilities
The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Functions as initial department contact; acts as receptionist; answering multi-line telephone; taking messages; greeting, directing, and assisting the public; and making referrals to specific attorneys and/or community resources when appropriate.
- Receives criminal referrals, police reports and supplements from police agencies and other criminal justice partners, enters appropriate data into the District Attorney computer system.
- Opens, date stamps, sorts, and distributes incoming mail; prepares, categorizes, and distributes outgoing mail.
- Maintains Search Warrant Records.
- Assists Law Enforcement Agencies with updates on referral status.
- Confirm Warrants for NCIC/CIB.
- Attend in-service training, seminars, workshops, and meetings as required.
- Maintains regular and predictable attendance, works overtime/extra hours as required.
- Performs other duties as assigned.
Education/Certifications/Experience Requirements
- Graduate from high school or G.E.D.
- Legal secretary degree preferred.
- With office and clerical training.
- At least three years clerical/secretarial experience including at least one year in the legal field.
- Criminal law experience preferred.
- Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Required or Preferred Skills
- Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
- Listen and respond constructively to other team members. Treat co-workers, administrative personnel and the public with respect and professionalism.
- Promptly notify manager about any problems that affect the ability to accomplish planned goals/work assigned.
- Knowledge of, and ability to use, modern office practices, procedures, and equipment such as calculator, typewriter, computer, photocopier, scanner, FAX machine, telephone, etc.
- Knowledge of and demonstrated skill in performing general clerical duties.
- Knowledge of and demonstrate skill in using business English, grammar, and spelling.
- Working knowledge of the criminal justice system.
- Knowledge of pertinent laws, statutes, regulations, and legal terminology.
- Ability to work semi-independently, make sound decisions, and use good judgment as well as prioritized work effectively to carry out in the time frame allotted, ensuring effective use of all resources.
- Ability to maintain accurate and complete records, and prepare clear and comprehensive reports.
- Knowledge of and ability to use computer software and applications utilized by the department.
- Ability to maintain composure and effectively use tact and diplomacy with co-workers, general public, government agencies, etc.
- Ability to maintain a high level of discretion and confidentiality, and to respect the confidentiality of Information or concerns shared by others.
- Ability to effectively communicate in English, verbally and in writing.
- Ability to understand and follow written and oral instructions.
- Ability to add, subtract, multiply, divide, and figure mathematical calculations.
- Ability to lift, carry, push, pull; or otherwise move objects up to 25 pounds, understanding and utilizing proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-booklet
OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
