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SalaryIntroduction
The Department of Corrections (DOC) is focused on public safety through the custody and supervision of those in our care. Corrections employees have the opportunity to positively impact the lives of others through careers in a variety of fields. Using cutting-edge research and evidence-based approaches, employees implement lasting change with a positive impact for the people of Wisconsin.
The Division of Management Services, Bureau of Records Management is recruiting to fill a Public Records & Records Compliance Specialist (Records/Forms Management Specialist Advanced) vacancy located at 3099 E. Washington Ave., Madison, WI.
NOTE: This position is eligible to work remotely up to 3 days per week.
In addition to meaningful and rewarding work, we offer a competitive benefits package featuring: Substantial leave time including at least 3.5 weeks of vacation to start, nine paid holidays, and ample accrued sick time that rolls over each year. Excellent and affordable health, vision, and dental benefits A casual office atmosphere and flexible work schedules depending on the position’s requirements An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan DOC is a qualifying employer for the Public Service Loan Forgiveness program. Well Wisconsin Wellness Program A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
Please click here for a quick downloadable summary of State of Wisconsin employment benefits or click here to explore State of Wisconsin employment benefits on the website.
Position Summary
This position administers the department-wide Public Records program, providing ongoing consultation to all department legal custodians, deputy custodians and assistants, representing the DOC on records issues, and developing policy and procedure for the Public Records program. Responsibilities include resolving Public Records request problems and providing training to legal custodians to ensure they are complying with laws, policies, and procedures.
The secondary role for this position is as the Records Compliance manager and serves as the Records Officer and is responsible for ensuring that the Department meets all state, federal and Department requirements and regulations regarding records management. Responsibilities include performing the following: records analysis, develop record retention policies and Retention/Disposition Authorizations (RDA), represent the Department at State Public Records Board Meetings, manage retention, storage and destruction of all DOC records, assist with coordinating and managing State Records Center-related activities for off-site storage of inactive Department records, and serve as the liaison to the State Records Center and Wisconsin Historical Society.
Salary Information
The starting pay is between $54,787 and $90,396 per year, plus excellent benefits. Pay on appointment may vary according to the applicable pay transaction provisions of the Compensation Plan and Wisconsin Administrative Code. The pay schedule/range is 07-03. A 12-month probationary period is be required.
Job Details
Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DOC sponsorship) at the time of application. The Department of Corrections will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled. Upon hire, all new DOC employees are subject to fingerprinting.
The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency to employment. Applicants who fail or refuse the drug screen will not be given further consideration for employment.
Qualifications
Minimally qualified applicants will have experience:
- Managing a records program (e.g. analyzing program needs, reviewing and analyzing records, storage and destruction of records, etc.).
- Providing technical assistance and consultation on records related issues (e.g. records retention, management, access, etc.).
- Developing, implementing, and training on policies and procedures.
- Working with Wisconsin Public Records laws, policies, and procedures.
To apply, click on “Apply for Job” to start the application process. Follow the steps outlined in the application process and submit your application. Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or former employees as a reinstatement) must complete the application process in order to be considered.
Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the qualifications mentioned above. It is not necessary to include references at this time. Your letter of qualifications and resume will be evaluated and is considered the assessment for this position . Your letter of qualifications and resume should be limited to a maximum of two pages each.
Your submission will be evaluated by one or more job experts. The most eligible candidates will be invited to participate in the next step of the selection process. For more information regarding your letter of qualifications and resume, please click here .
Questions can be directed to Phia Vang, Human Resources Specialist at Phia.Vang@wisconsin.gov .
The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.
Deadline to Apply
On-line application materials must be finalized by 11:59 pm on 3/26/24 in order to be considered.
If you have technical difficulties applying, Wisc.Jobs help is available Monday-Friday, 7:45am – 4:30pm – 608-267-1012 or wiscjobs@wisconsin.gov Also, some users report better performance when using the Chrome browser.
