Records Specialist 3

Records Specialist 3
Classification Title: Records Specialist 3, C16
Location: 315 Court Street, Clearwater, FL 33756
Schedule: Opportunity to work one day remote after training
This is a high-level clerical position that has heavy contact with the public. An employee in this class reviews and processes permit applications, official records, board minutes, and/or legal documents in accordance with Florida Statutes, rules, and regulations. Considerable independent judgment is required at this level within the parameters of departmental guidelines, policies, and procedures.
Our benefits rank among the top in the area!

• Comprehensive medical coverage at a low cost:

2023 Medical Plan Premiums
Choose from two medical plans which offer the same low premiums and include medical care, prescription coverage, behavioral/mental health and vision care.
Coverage
Biweekly Cost
Employee Only
$12.12
Employee and Spouse or Domestic Partner
$139.97
Employee and Child(ren)
$111.66
Family
$229.32

• Benefits package includes health, vision, prescription, dental, life insurance, disability, and Flexible Spending Account (FSA) options
• Florida Retirement System (FRS): Choose the Investment Plan or Pension Plan
• Generous leave time including 9 to 11 paid holidays, 2 floating holidays, 2 personal days (pro-rated), and 15 days of annual leave the first year
• Tuition reimbursement up to $2,800 per year
• Wellness Program including a Wellness Center, gym discounts, and classes.
• Deferred compensation plans from four providers
• To learn more, see What We Offer

Essential Job Functions

• Prepares final review of board documents; cross-reference and index Board meeting records (documents, transcripts, and minutes) in the Documentum and Granicus (Legistar) systems.
• Prepares documents for imaging and electronic archiving.
• Prepares advertisements for public hearings and notices.
• Processes paperwork for petitions to vacate.
• Transmits county ordinances to the Department of State.
• Enters fees collected into the OPUS and Accela systems.
• Assists in the Value Adjustment Board process and the use of the related Axia software.
• Performs related work as assigned or required.

Position Specific Requirements

• 3 years clerical experience; or
• Associate's degree and 1 year experience as described above.
• Bachelor's degree or higher-level degree.
• An equivalent combination of education, training, and/or experience.

• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

• Possess knowledge skills for preparing advertisements for public hearings and notices; processing paperwork for assessments and petitions to vacate.
• Have the ability and skill to process and issue dock, dredge and fill, and home solicitation permits.
• Possess skills to assist in the Value Adjustment Board process and the use of the related AXIA software.
• Knowledge and skills in the use of MS Word and Excel.

Knowledge, Skills, and Abilities

• Knowledge of Florida Statutes, departmental procedures, and other legal authorities pertinent to the area of assignment.
• Knowledge of the principles of cashiering, governmental accounting, and recordkeeping procedures.
• Knowledge of legal terminology, grammar, spelling, math, and ability to follow oral and written instructions.
• Knowledge of automated office procedures and practices.
• Ability to provide information correctly and concisely, both orally and in writing.
• Ability to deal with the public effectively and courteously.

Physical/Mental Demands
This work requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Visual ability: Sufficient to effectively operate office equipment including copier, computer, etc.; and to read and write reports, correspondence, instructions, etc.
• Hearing ability: Sufficient to hold a conversation with other individuals both in person and over a telephone; and to hear recording on a transcription device.
• Speaking ability: Sufficient to communicate effectively with other individuals in person and over the telephone.
• Mental acuity: Ability to make rational decisions through sound logic and deductive processes.
• Talking: Expressing or exchanging ideas using the spoken word, including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Repetitive motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

Working Conditions

• Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

This position has supplemental questions. If unable to complete all questions, you may save your answers as a draft during the application process and return at any time prior to the closing date. Please note that the application is complete upon final submission.