Address
Form of workSalary: $42,000.00 - $50,000.00 Annually
Location : Pueblo, CO
Job Type: Full Time
Job Number: GGJ-9897-11/23
Department: Colorado State University Pueblo
Opening Date: 11/02/2023
FLSA: Determined by Position
Primary Physical Work Address: 2200 Bonforte BoulevardPueblo, CO 81001
FLSA Status: Exempt; position is not eligible for overtime compensation.
Department Information
The Colorado State University Pueblo Registrar's Office links the institution with our past, present, and future students. This office is responsible for maintaining official student academic records of the University. In addition, the Registrar's Office provides a myriad of academic support services such as: academic record safekeeping; FERPA compliance; course registration; grade collection and processing; processing individual student course withdrawals; course and room scheduling; transcript delivery; transfer evaluation; degree audits; graduation tracking and clearance; enrollment and degree verifications; academic calendar planning; catalog publication; academic policy enforcement; and, construction of the course and final exam schedules. Finally, the Registrar's Office ensures compliance with extant local, state, and federal laws, rules, and regulations. The Registrar's Office provides the best possible customer service to meet the needs of the University community.
Description of Job
The Record and Data Management Coordinator provides administrative support to the Registrar's Office and supports the University Student Information System (SIS), Ellucian Banner. These tasks are complex in nature and require consistency and accuracy to enter and maintain data. The Record and Data Management Coordinator provides Banner training to students and faculty regarding student registration and updates the website as needed. This position is responsible for researching and monitoring duplicate student Records and coordinating with various departments to assist in the process of resolving duplicates
Primary Duties
Record and Data Management
Provide general Registrar's Office support, serve on internal and external committees, and attend University events.
Salary Range
$42,000-$50,000
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
Supplemental Information
All interested candidates must apply through the online application system. No other format of application materials will be accepted.
Applicants must attach the following documents, in order to be considered for this position:
Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled; applications received by 5pm Wednesday, November 15th, 2023, will receive full consideration.
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources& Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.
In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.
Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Have you attached the required cover letter explaining the extent to which you meet the minimum requirements and the preferred and essential competencies for this position?
02
Have you uploaded the required resume/CV?
03
Have you uploaded unofficial transcripts as evidence you meet the minimum educational requirement?
04
Have you included the required three professional references with current contact information?
05
Do you acknowledge that failing to include the required attachments will result in your application not being considered?
Required Question
Location : Pueblo, CO
Job Type: Full Time
Job Number: GGJ-9897-11/23
Department: Colorado State University Pueblo
Opening Date: 11/02/2023
FLSA: Determined by Position
Primary Physical Work Address: 2200 Bonforte BoulevardPueblo, CO 81001
FLSA Status: Exempt; position is not eligible for overtime compensation.
Department Information
The Colorado State University Pueblo Registrar's Office links the institution with our past, present, and future students. This office is responsible for maintaining official student academic records of the University. In addition, the Registrar's Office provides a myriad of academic support services such as: academic record safekeeping; FERPA compliance; course registration; grade collection and processing; processing individual student course withdrawals; course and room scheduling; transcript delivery; transfer evaluation; degree audits; graduation tracking and clearance; enrollment and degree verifications; academic calendar planning; catalog publication; academic policy enforcement; and, construction of the course and final exam schedules. Finally, the Registrar's Office ensures compliance with extant local, state, and federal laws, rules, and regulations. The Registrar's Office provides the best possible customer service to meet the needs of the University community.
Description of Job
The Record and Data Management Coordinator provides administrative support to the Registrar's Office and supports the University Student Information System (SIS), Ellucian Banner. These tasks are complex in nature and require consistency and accuracy to enter and maintain data. The Record and Data Management Coordinator provides Banner training to students and faculty regarding student registration and updates the website as needed. This position is responsible for researching and monitoring duplicate student Records and coordinating with various departments to assist in the process of resolving duplicates
Primary Duties
Record and Data Management
- Manage day-to-day duplicate records identified. Includes maintenance which requires research, coordination, and manual processing with CSU Pueblo and CSU Fort Collins. Contact and coordinate with departments accordingly and manually merge data to the correct record.
- Process SIS codes for campus constituents, including courses, holds, time tickets, withdrawals, attributes, etc.
- Assist with SIS data clean up
- Assist with maintenance of National Student Clearinghouse reporting, including researching of data.
- Oversee Registrar's Office technology access, including but not limited to adding, changing, or removing permissions.
- Assist with the processing of Registrar's Office forms
- Oversee the course sections inbox and create, cancel, and update course sections. Coordinate with departments to provide support.
- Assist in creating and running reports to ensure accuracy of SIS data. Notify students, faculty, and staff of the results.
- Assist the Associate Registrar with development and maintenance of the CourseLeaf Curriculum Management system.
- Create and edit internal and external Registrar's Office system user guides and training modules.
- Provide periodic training on a one-on-one, group, and presentation basis to students, faculty, and staff.
- Monitor and update Registrar's Office website to ensure accuracy.
- Contribute to additional functions within the Registrar's Office, including in-person customer service for students, faculty, and staff.
Provide general Registrar's Office support, serve on internal and external committees, and attend University events.
Salary Range
$42,000-$50,000
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
- Bachelor's degree from a regionally accredited university or international equivalent
- Demonstrated excellent written communication skills
- Minimum one year of experience in an office setting
- Experience in a position or activity that required excellent oral communication skills
- Experience in a position or activity that required attention to detail and/or auditing experience.
- One year of experience using computer information systems
- Successful completion of coursework in business, computer information systems, management, or similar programs.
- Experience working with faculty and students.
- Experience with CourseLeaf CAT & CIM, and/or website design.
- Previous experience working with SIS systems (preferably Banner and related systems such as BCM & BDM).
Supplemental Information
All interested candidates must apply through the online application system. No other format of application materials will be accepted.
Applicants must attach the following documents, in order to be considered for this position:
- a letter of intent (cover letter)
- a current resume or CV
- unofficial or official transcripts showing the required degree conferred
Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.
Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled; applications received by 5pm Wednesday, November 15th, 2023, will receive full consideration.
About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
- Medical Insurance and Prescription Drugs
- Dental Insurance
- Vision Insurance
- Flexible Benefit Plan
- Basic Term Life Insurance
- Voluntary Term Life and AD&D Insurance
- Long-Term Disability Insurance
- Employee Assistance Plan (EAP)
- Travel Accident Insurance
- Voluntary Critical Illness and Accident Insurance
- Wellness Incentive Program
- Annual & Sick Leave
- Retirement Plans
About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.
CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.
The University reserves the right to check additional references, with prior notification given to the candidate.
Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.
It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources& Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.
In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.
Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Have you attached the required cover letter explaining the extent to which you meet the minimum requirements and the preferred and essential competencies for this position?
- Yes
- No
02
Have you uploaded the required resume/CV?
- Yes
- No
03
Have you uploaded unofficial transcripts as evidence you meet the minimum educational requirement?
- Yes
- No
04
Have you included the required three professional references with current contact information?
- Yes
- No
05
Do you acknowledge that failing to include the required attachments will result in your application not being considered?
- Yes
- No
Required Question
