Receptionist/Office Services Assistant

RECEPTIONIST/OFFICE SERVICES ASSISTANT

For more than 138 years, Fennemore has been a powerful, innovative, full-service law firm in the West. Fennemore has recently joined forces with Seattle’s exceptional Savitt Bruce, bringing our office footprint up to 17 offices in 5 states.

You have an incredible opportunity to join a dynamic team with industry-leading job satisfaction. The team sets trends, breaks records, and helps clients and employees thrive. You will be a part of an extraordinary group of individuals who collaborate and find solutions together -- a team that is inclusive, makes connections, and brings their passion and pride to all they do.

Together we strive to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We commit on all levels to work together to promote equal opportunity, to understand and value differences, and to foster a dignified and diverse work environment. Fennemore’s commitment to our values translates into the workplace. Law.com named Fennemore the fastest-growing law firm in the U.S., and we consistently have among the best retention statistics in the industry.

Fennemore is seeking a full-time Receptionist/Office Services Assistant to join our team. This position is onsite in the Seattle office. The primary responsibilities of the Receptionist/Office Services Assistant include greeting visitors to the firm, answering and directing calls, and providing general office support for a variety of legal and administrative needs such as typing, copying, filing, errands and court runs.

Responsibilities:

• Greeting clients and visitors to the firm, answering phones and directing calls as appropriate;
• Filing and organizing legal documents and correspondence under the general direction of Office Manager/LAA, paralegals, and attorneys;
• Types and revises handwritten materials including, but not limited to, pleadings, correspondence, memoranda, and other legal documents;
• Proofreading all work product to ensure accuracy of spelling, grammar, and punctuation;
• Preparing indexes, file backers, labels, electronic closing binders and trial/case notebooks;
• Scheduling conference rooms and visitor rooms, notifying attorneys of visitors, and Office Manager/LAA of visiting attorneys using visitor offices or conference rooms;
• Setup video conference equipment and conference rooms;
• Filing/organization of files/file closing;
• Copying, scanning, and binding jobs;
• Running errands – e.g. purchase of snacks and coffee; assisting attorneys with delivering/retrieving trial exhibits to/from court; delivering after-hours mail to post office, etc.;
• Coordinating completion of projects with other firm departments as needed;
• Placing lunch orders for attorney and client meetings and accepting lunch deliveries, forwarding receipts to appropriate person(s) after noting billing information;
• Maintaining appearance of lobby, kitchen, conference rooms, and other common areas;
• Notifying staff and attorneys of hand deliveries to office;
• Sorting incoming mail;
• Sorts and distributes docket sheets sent to Receptionist’s copier from Phoenix;
• Handles all file closures, including preparing closing checklists, completing closing process in firm records management system, and boxing files for off-site storage;
• Preparing paperwork for hand deliveries, faxes, etc.; and
• Other duties as assigned.

Requirements:

• High School diploma required;
• Minimum of 1 year legal office experience in related capacity preferred;
• Strong attention to detail, sense of urgency, organizational skills, ability to multi-task (handle several jobs at one time – answer telephone, greet clients, maintain conference room reservation book);
• Pleasant voice, positive attitude;
• Working knowledge of Microsoft Office programs; and
• Must have access to reliable transportation. If utilizing own vehicle for firm business, must have current and continuing proof of auto insurance and valid driver’s license.

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program

CAUTION: Employment scams are on the rise, and we want you to be aware. Please read this consumer alert from the FTC for more details: https://tinyurl.com/FTC-Consumer-Alert. Note that we will never ask you to download and interview through an app such as Signal. If you are approached by a scammer or have any concerns about communications that appear to be coming from our firm, please let us know.

PLEASE CONSIDER APPLYING TODAY

Our firm is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. The firm is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations during any point in the application or interview process, please let us know.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills. Any employee may be required to perform duties outside of their normal assigned responsibilities, as needed.

Job Type: Full-time

Salary: $48,000.00 - $52,000.00 per year