Receptionist/Office Assistant

Altrad Sparrows Group have a requirement for a Receptionist/Office Assistant to join the team in Sulphur, LA on a permanent basis. The main purpose of the role will be to provide support in functional areas of the Human Resources Department.

Main responsibilities

• Open switchboard for business hours
• Greet visitors and notify employees that their guest(s) have arrived
• Provide assistance for incoming calls requiring additional information
• Receive, sort, distribute and mail correspondence, invoices, packages, etc.
• Provide clerical support for the office staff, i.e., typing, filing, etc.
• Receive and distribute fax transmissions
• Order/Distribute business cards, office supplies, uniforms, etc.
• Maintain phone contact listing for branch
• Maintain security codes
• Assist with Lease Plan Program
• Conducts employee pre-hire screening and preliminary paperwork.
• Gather all payroll documents for payroll processing
• Create and maintains Training Matrix
• Assist and support HR initiatives
• Processes paperwork and updates systems for functional area according to established procedures.
• Assist HR with special projects, reports, presentations etc. as required
• Know and understand Sparrows Offshore' Quality Policy and comply with all requirements of the Quality Systems manual, Operating and Technical Procedures and Workplace instructions.
• Understand and comply with all the Safety and Environmental requirements.
• Schedule internal and external trainings and update internal tracking documents and systems
• File and establish record keeping procedures
• Schedule, coordinate or pick up requirements for company events
• Assemble, prepare and analyze reports for various departments
• Provide admin support to HR, Finance, and Operations
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
• Organize and schedule meetings and appointments
• Partner with HR to maintain office procedures and policies
• Coordinate with IT dept. on office equipment as needed
• Contributes to team efforts by accomplishing all task and other assigned duties as needed
• Perform all duties as required by Supervisor within the physical constraints of the job.

Qualifications & Experience:

• Basic computer knowledge including Word, PowerPoint and Excel programs.
• Ability to adhere to deadlines and take directions
• Good Communication skills - both oral and written
• Positive interpersonal skills
• Customer service orientated
• Telephone skills and professional phone, dress and grooming etiquette
• Ability to multitask and switch gears to meet business demands
• Able to succeed in a fast-paced work environment

The Altrad Sparrows Group is a specialist lifting and mechanical handling contractor that delivers equipment, technology and integrated engineering services to the global energy industry. Our solutions support our clients to optimise their efficiency by ensuring the performance, reliability and safety of critical equipment and people.
With our headquarters in Aberdeen, we employ over 1,600 people across numerous operational locations across the Americas, Europe, Middle East, Africa and Asia Pacific.

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Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Ability to Relocate:

• Sulphur, LA 70663: Relocate before starting work (Required)

Work Location: In person