Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

We’re hiring a motivated real estate administrative assistant to join our team. Responsibilities include administrative duties to support the team and day-to-day operations of the properties. The ideal candidate should be a great communicator who is driven and highly detail-oriented.

Responsibilities:

· Greet and welcome visitors in a professional and friendly manner

· Answer and direct phone calls to the appropriate department or individual

· Provide excellent customer support by addressing inquiries and resolving issues promptly

· Review, respond, and forward emails as necessary

· Manage incoming and outgoing mail, packages, and deliveries

· Assist with clerical tasks such as filing, photocopying, and data entry

· Update and maintain electronic and paper filing systems

· Manage a client database (Yardi & AppFolio), prepare reports

· Maintain vendor and tenant insurance files

· Maintain building key organization

· Oversee timely and successful completion of maintenance requests

· Receive rent money, process receipts

· Prepare bank deposits

· Track office supplies/order more when necessary

· Troubleshoot and arrange for maintenance of office equipment (e.g. copier, postage meter, phones, etc.)

· Perform general administrative duties as assigned

Skills:

· Strong attention to detail

· Strong numeracy and organizational skills

· Critical thinking and problem-solving skills

· Good written and verbal communication skills

· Ability to prioritize tasks and meet deadlines

· Effective time management

· Ability to work independently

· Working knowledge of office equipment

Requirements:

· High school diploma/GED, degree educated preferred

· Proficiency in Microsoft Office Suite

· 2+ years in similar role

This position offers competitive compensation and benefits. If you are a detail-oriented individual with excellent communication skills and the ability to multitask effectively, we encourage you to apply for this position.

Please note that only shortlisted candidates will be contacted.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person