Receptionist

Job Title: Receptionist

Job Description:

This Receptionist position offers a dynamic and collaborative work environment within an accounting firm. If you are a dedicated individual with excellent communication skills and the ability to handle various tasks efficiently, we encourage you to apply.

Position Type: Temp to Hire till April 16th

Location: Downtown Honolulu

Working Hours: 8:00 AM - 5:00 PM (Monday to Friday, with a 1-hour lunch break)

Hourly Rate: $20 per hour

Responsibilities:

1. Front Desk Management:

   • Welcome and greet clients and visitors in a friendly and professional manner.
   • Answer and direct incoming calls promptly.
   • Manage the reception area, ensuring a neat and organized appearance.

2. Administrative Support:

   • Perform daily tasks such as cleaning and wiping down common areas.
   • Handle morning mail duties, including sorting, scanning, and notifying staff/recipients.
   • Assist in maintaining a well-stocked and organized office environment.

3. Client Interaction:

   • Greet clients with refreshments, making them feel comfortable and attended to.
   • Obtain client names and notify the principal of their arrival.
   • Ensure a positive and welcoming experience for all clients.

4. Communication:

   • Demonstrate strong phone skills and effective communication with clients and staff.
   • Assist in maintaining communication tools such as Microsoft Teams and Outlook.

5. Daily Errands:

   • Perform afternoon daily errands, including runs to the post office and bank deposits.
   • Handle petty cash draws, save receipts, and provide documentation to the controller.

6. Team Collaboration:

   • Check in with the operations assistant regarding supply needs and inform the controller.
   • Notify the operations assistant when leaving for lunch to ensure coverage.

7. End-of-Day Responsibilities:

   • Wipe down kitchen and common areas.
   • Encourage staff to maintain cleanliness in shared spaces.

Qualifications:

• Strong organizational skills and attention to detail.
• Polished presentation and professional demeanor.
• Motivated and willing to assist others.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Familiarity with Microsoft Teams.