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Job description
Front Desk Receptionist Position Overview:
Responsible for providing administrative and clerical support to senior management and executing confidential, complex, and sensitive matters. Models and acts in accordance with our guiding principles and core values.
We are seeking an Front Desk Receptionistto join our Carson, CA team! At SEKO Logistics, we welcome your talent, innovation, and enthusiasm.
Front Desk ReceptionistSchedule & Pay:
- 1st shift (8:00AM – 5:00PM)
- Starting at $18- $20 hr. DOE
- Contract to Hire Positions
For a quick response & interview please text the word (ADMIN) to 310-667-0099
Front Desk Receptionist Requirements:
- Perform a broad range of administrative and clerical functions of a confidential or specialized nature on a regular basis. Prepare, compose, and initiate accurate and timely correspondence, memoranda, presentation material and reports.
- Coordinate resources and obtain information for special projects and assignments.
- Coordinate and schedule meetings, conferences, and appointments. Coordinate and maintain department calendar. Answer routine telephone calls, providing information to callers, including senior management and key external sources.
- Manage information; organize and maintain paper and electronic files, ensuring files are updated and maintained on a weekly basis. File paperwork and maintain filing system.
- Process incoming and outgoing correspondence for postal mail and email. • Coordinate and/or facilitate travel arrangements. Process and/or prepare expenses reports for senior management.
- Perform various special projects as needed.
- Maintain a high level of professionalism and confidentiality.
- Participate in the development of a safe and healthy workplace. Comply with instructions given for their own safety and health and that of others, in adhering to safe work procedures. Co-operate with management in its fulfilment of its legislative obligations.
- Other duties as assigned by management.
- Greet and welcome Vendors , clients and colleague in a friendly and professional manner
- Answer phone calls, schedule appointments, and manage client inquiries
- Maintain vendor records and update necessary information in the computer system
- Assist with billing and coding tasks using QuickBooks software
- Manage the front desk area, including keeping it clean and organized
- Handle incoming and outgoing mail, as well as other administrative tasks
- Assist with proofreading documents and maintaining accurate files
- Assist with ordering and coordinating company sponsored luncheons / events within office and warehouse staffs.
Front Desk Receptionist Requirements:
- Perform a broad range of administrative and clerical functions of a confidential or specialized nature on a regular basis. Prepare, compose, and initiate accurate and timely correspondence, memoranda, presentation material and reports.
- Coordinate resource
- and obtain information for special projects and assignments.
- Coordinate and schedule meetings, conferences, and appointments. Coordinate and maintain department calendar. Answer routine telephone calls, providing information to callers, including senior management and key external sources.
- Manage information; organize and maintain paper and electronic files, ensuring files are updated and maintained on a weekly basis. File paperwork and maintain filing system.
- Process incoming and outgoing correspondence for postal mail and email. Coordinate and/or facilitate travel arrangements. Process and/or prepare expenses reports for senior management.
- Perform various special projects as needed.
- Maintain a high level of professionalism and confidentiality.
- Participate in the development of a safe and healthy workplace. Comply with instructions given for their own safety and health and that of others, in adhering to safe work procedures. Co-operate with management in its fulfilment of its legislative obligations.
- Proficient in computerized systems, including scheduling software and electronic invoicing systems
- Strong customer service skills with the ability to handle difficult situations with professionalism and empathy
- Familiarity with QuickBooks for billing and coding tasks is a plus
- Excellent phone etiquette and communication skills
- Attention to detail for proofreading documents and maintaining accurate records
- Ability to handle multiple tasks simultaneously in a fast-paced environment.
- Must be flexible, able to balance multiple tasks and changing priorities, and possess exceptional interpersonal skills. Ability to display a strong sense of urgency and good judgment.
- Ability to work well in a team environment and manage through conflict with a positive, flexible attitude and sense of humor. Ability to support team members in furthering departmental goals through open and honest communication, promoting team interests over self-interest. Balance team and individual responsibilities.
- Must be able to read, write and speak English fluently.
For a quick response & interview please text the word (ADMIN) to 310-667-0099
