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Form of workJob Description
Internal Close Date: March 19, 2024
Grade level: 8(A)
Salary: $26.09 - 38.26 per hour
Note: Starting pay rates are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. New employees typically start in the lower half of range, but experts in their field may be considered for starting pay rates in the top half of the range.
Department/Location: HCV / 1001 N. Washington Ave
Summary
The primary purpose of this position is to audit the performance accuracy and productivity of staff. Troubleshoots data management software problems, tests and implements software updates, patches and new release versions. The position is also responsible for providing direct technical leadership and expertise to the department team.
All activities must support the Minneapolis Public Housing Authority's ('MPHA' or 'Authority') mission, vision and values.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.
Behavioral Competencies
MPHA expects all employees to exhibit the following behavioral skills:
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.
Effective Communication: Employee is prepared, clear, concise, and organized in all facets of communication in order to fully establish understanding. Actively listens and understands the audience to adapt message appropriately. Communicates information with appropriate personnel in a timely manner.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.
Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
Work Environment
This position includes an option for a voluntary hybrid telecommuting arrangement, following successful completion of the initial training program and in coordination with the supervisor. This option will be discussed during the interview process. Please note that hybrid telework arrangements are only an option when the telework location is in the State of Minnesota.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment. The noise level in the work environment is usually moderate.
Experience and Skills
Education and/or Experience
Associate degree and a minimum of two (2) years of experience developing and interpreting policies, procedures, and goals related to low-income housing programs. Experience auditing staff performance and housing software/technology preferred. An equivalent combination of education and experience may be considered.
Must possess or have the ability to obtain a certification in HCV Quality Control and Audit Tools or LIPH rent calculation upon employment.
Some positions may require possession of a valid driver's license and the ability to be insurable under the Authority's automobile insurance plan at the standard rate.
Technical Skills
To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.
Job Benefits
The Minneapolis Public Housing Authority also offers an excellent benefits package that includes: Medical and Dental Insurance; Retirement plan; 457 deferred compensation plan; Group term life insurance (and optional term life insurance plans for family members); Long term disability insurance; paid sick leave; paid vacation leave; 12 paid holidays per year; tuition reimbursement program.
Internal Close Date: March 19, 2024
Grade level: 8(A)
Salary: $26.09 - 38.26 per hour
Note: Starting pay rates are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. New employees typically start in the lower half of range, but experts in their field may be considered for starting pay rates in the top half of the range.
Department/Location: HCV / 1001 N. Washington Ave
Summary
The primary purpose of this position is to audit the performance accuracy and productivity of staff. Troubleshoots data management software problems, tests and implements software updates, patches and new release versions. The position is also responsible for providing direct technical leadership and expertise to the department team.
All activities must support the Minneapolis Public Housing Authority's ('MPHA' or 'Authority') mission, vision and values.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed.
- Audits, tracks, and reports on program participant files to ensure accuracy of PIC submissions with respect to compliance of HUD and department policies and procedures.
- Responds to staff issues with Yardi Software, troubleshoots problems, and recommends software modifications. Coordinates activities related to testing and interfacing of patches and upgrades and performs testing of patches and upgrades. Develops and maintains a tracking system to document staff's application problems. Tests applications from staff's perspective. Develops work instructions and procedural documentation relevant to Yardi Software and MPHA Housing Programs. Ensures and maintains data integrity of Yardi Software by identifying and tracking errors, omissions, and misuse, and documents findings.
- Provides one-on-one training to new technicians and group training to seasoned technicians to ensure they understand the complexity and the necessity of regulations. Establishes staff improvement targets and provides results to Department Head. Conducts regularly scheduled meetings with Technician Staff to reconcile participant file errors.
- Responds to staff issues, acting as a department contact with outside agencies & vendors to rectify issues that arise that may delay the processing of applications.
- Manages the operations of HUD PIC Reporting System and the Form-50058 Module and Sub-modules to ensure HCV (or LIPH) Program is consistently and accurately reporting at HUD's threshold of 95% or greater. Monitors and corrects 50058 Error Reports and provides supervisors with an account of the errors for staff correction. Collaborates with HUD's PIC Coach to assess and resolve PIC reporting discrepancies. Communicates with MTCS/PIC Forums, other Housing Authorities, and various sources to remain current with HUD and PIC updates. Serves as the HCV Enterprise Income Verification Coordinator (EIV).
- Monitors program participant compliance using income-reporting requirements (EIV); coordinates repayment collection efforts with Finance and Accounting Department's assistance.
- Participates in the development and implementation of department policies, procedures, workflow, forms, and checklists, including revisions to Authority policy, owner manuals, and participant handbooks. Analyzes and applies HUD's Code of Federal Regulations and PIH notices to ensure that staff, families, and owners understand and comply with the rules and to assure that the interests of program participants are served and that our agency is protected.
- Responds to staff issues with department software, troubleshoots problems, and recommends software modifications. Coordinates activities related to testing and interfacing of patches and upgrades and performs testing of patches and upgrades. Develops and maintains tracking system to document staff's application problems. Tests applications from staff's perspective. Assesses and communicates with vendor regarding any problems that cannot be resolved on-site. Develops work instructions and procedural documentation relevant to the software and HCV or LIPH Program. Ensures and maintains data integrity of software by identifying and tracking errors, omissions, and misuse, and documents findings.
- Creates ad hoc reports, tracks department key performance indicators, and formulates demographic information describing current occupancy of resident communities to Senior Management, HUD, public agencies, housing advocates, and the general public, as requested by leadership.
- Assists department leadership with special assignments as requested.
- Manages, tracks, and determines eligibility for the Minimum Rent Hardship request for LIPH.
- Performs other related duties as assigned.
Behavioral Competencies
MPHA expects all employees to exhibit the following behavioral skills:
Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.
Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.
Effective Communication: Employee is prepared, clear, concise, and organized in all facets of communication in order to fully establish understanding. Actively listens and understands the audience to adapt message appropriately. Communicates information with appropriate personnel in a timely manner.
Teamwork: Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed.
Initiative: Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
Work Environment
This position includes an option for a voluntary hybrid telecommuting arrangement, following successful completion of the initial training program and in coordination with the supervisor. This option will be discussed during the interview process. Please note that hybrid telework arrangements are only an option when the telework location is in the State of Minnesota.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment. The noise level in the work environment is usually moderate.
Experience and Skills
Education and/or Experience
Associate degree and a minimum of two (2) years of experience developing and interpreting policies, procedures, and goals related to low-income housing programs. Experience auditing staff performance and housing software/technology preferred. An equivalent combination of education and experience may be considered.
Must possess or have the ability to obtain a certification in HCV Quality Control and Audit Tools or LIPH rent calculation upon employment.
Some positions may require possession of a valid driver's license and the ability to be insurable under the Authority's automobile insurance plan at the standard rate.
Technical Skills
To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.
Job Benefits
The Minneapolis Public Housing Authority also offers an excellent benefits package that includes: Medical and Dental Insurance; Retirement plan; 457 deferred compensation plan; Group term life insurance (and optional term life insurance plans for family members); Long term disability insurance; paid sick leave; paid vacation leave; 12 paid holidays per year; tuition reimbursement program.
