Public Works Business & Administration Manager

Salary: $117,103.55 - $149,457.11 Annually
Location : Goleta, CA
Job Type: Full time, exempt
Job Number: 2022-00144
Department: PUBLIC WORKS ADMINISTRATION
Opening Date: 11/06/2023
Closing Date: 12/8/2023 11:59 PM Pacific
Description
The City of Goleta invites qualified applicants for the Public Works Business and Administration Manager. The ideal candidate will have a bachelor's degree in a related field, possess strong analytical, administrative and communication skills, have supervisory experience, and have experience with: managing and developing operating and capital improvement budgets; grant management, including coordination, communication, training, and quarterly and year-end reporting; and coordinating budget activities with other divisions and departments.
Oral Panel Interviews are tentatively scheduled for the week of January 8th.
ABOUT THE POSITIONUnder the general direction of the Public Works Director, the Public Works Business & Administration Manager provides management-level support in the planning, analysis, coordination and conduct of operating programs and activities within the Public Works Department; plans, organizes, coordinates, and manages a broad range of financial and administrative programs and activities on behalf of the Department; serves as the Department's liaison to centralized City functions such as finance, purchasing, human resources, risk management, city clerk, and information technology; supervises assigned staff; analyzes and recommends changes in policies, procedures, work methods, and budgeting allocations; and performs administrative studies and special projects.
ABOUT THE DEPARTMENTThe Public Works Department is comprised of eight divisions, including Administration, Engineering, Parks and Open Space, Capital Improvement Program, Street Lighting, Traffic Engineering Operations and Maintenance, Street Maintenance, and Solid Waste and Environmental Services. For more information about this department, please visit:
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under the general direction of the Public Works Director, the Public Works Business & Administration Manager provides management level support in the planning, analysis, coordination and conduct of operating programs and activities within the Public Works Department; plans, organizes, coordinates, and manages a broad range of financial and administrative programs and activities on behalf of the Department; serves as the department's liaison to centralized City functions such as finance, purchasing, human resources, risk management, city clerk, and information technology; supervises assigned staff; analyzes and recommends changes in policies, procedures, work methods, and budgeting allocations; and performs administrative studies and special projects.
CLASS CHARACTERISTICS
This single-position class is a management-level classification that performs diverse, specialized and complex administrative work involving significant accountability and decision-making responsibility in budgeting, accounting, financial information, and general administrative responsibilities for the department. The incumbent is accountable for furthering departmental goals and objectives within general policy guidelines.
Examples of Duties
The following duties are typical for positions in this classification. Incumbents may not perform all listed job functions, nor are all listed duties necessarily performed by everyone in this class depending upon business need and changing business practices:

1. Assists in the development and implementation of goals, objectives, policies, programs, and priorities for the department.
2. Prepares the department's annual work program and operating budget submittals; administers the department's operating budget; analyzes appropriations, expenditures, revenues, and long-term funding needs; sets standards for the department's financial management and ensures department compliance with City finance policies and procedures; develops and presents line-item program funding recommendations.
3. Oversees department's administrative processes, procedures, programs, and activities and serves as the department's liaison for finance, purchasing, city clerk, human resources, risk management, information technology, community relations, records management, and other centralized City functions.
4. Develops and implements special analyses and performs complex research on administrative, budgetary, policy, and/or operational issues; compiling and evaluating results in an informal format with recommendations to the Public Works Director.
5. Supervises, coordinates, and evaluates the work of assigned staff; recommends selection, staffing, and disciplinary decisions to executive management; provides and coordinates staff training, and identifies and resolves staff deficiencies; administers human resources actions.
6. Reviews, approves, and coordinates contracts and purchasing requisitions involving purchase orders and contract lists; ensures encumbrances are created.
7. Compiles information and prepares reports, manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues.
8. Formulates recommendations and writes grant applications; ensures the department's proper administration of state and federal grants, including accounting, reimbursements, increases or adjustments to the grants.
9. Writes and edits articles for City publications, City website, correspondence, and press releases.
10. Recommends changes in work methods, policies, procedures, revenues, and expenditures to improve overall operating efficiencies.
11. Formulates departmental and/or City policies and procedures; prepares ordinances and resolutions for City Council consideration and adoption.
12. Administers projects, contracts, and monitors work performed by consultants; prepares related reports, and monitors budget expenditures.
13. Serves on various interdepartmental and intergovernmental teams and committees; represents the City and the Public Works Department at meetings regarding departmental matters.
14. Prepares and presents formal reports to City Council, commissions and/or committees.

Typical Qualifications
EDUCATION, EXPERIENCE, AND TRAINING
Education:

• Bachelor's degree from an accredited college or university in public administration, business administration, or a related field.

Experience:

• Five years of progressively responsible administrative and analytical experience, preferably within a local government environment, including two years of supervisory experience; significant experience in the collection, compilation, and analysis of data involving financial, budgetary, operational, and administrative issues.

KNOWLEDGE AND ABILITIES
Knowledge of:

• Principles, practices and methods of public administration; functions and services of City government and the roles of Manager and City Council.
• Methods of research, program analysis, and report preparation.
• Advanced administration, organization and policy analysis of municipal government.
• Public relations techniques.
• Administration and monitoring of contracts and grants.
• Principles and techniques of budget development and analysis and contract negotiations and management.
• Principles of leadership, supervision, training and performance evaluation.
• Pertinent Federal, State and local rules, laws, regulations and ordinances.

Skill in:

• Writing complex reports and reviewing and preparing Council agenda reports.
• Performing mathematical analysis and presenting numerical data.
• Effectively communicating policy and procedural recommendations and other issues to City Council, commissions, employees, community groups and the public.
• Managing multiple projects

Ability to:

• Perform complex financial analysis involving the interpretation and creation of numerical models and documents.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Analyze problems, identify alternative solutions, present logical conclusions and recommendations, project consequences of proposed actions and implement recommendations in support of goals.
• Prepare clear and concise reports.
• Interpret and apply pertinent Federal, State, and local laws, rules and regulations.
• Supervise, train, and evaluate assigned personnel.
• Communicate clearly and concisely, both verbally and in writing.
• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
• Exercise effective judgment, tact and diplomacy in policy and personnel matters and consider the needs of all interests and effected parties as well as the long-term impacts on the City.

SPECIAL REQUIREMENTS

• Possession of a valid Class "C" California driver's license and a satisfactory driving record may be required.

Supplemental Information
PHYSICAL AND MENTAL DEMANDS/WORKING CONDITIONS
The physical and mental demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

• Mental function: Includes reading, writing, mathematical computations, operating a computer, problem solving, managing multiple projects, calmly handling complaints and problems from irate citizens or contractors, and decision making under stressful conditions.
• Productivity: Incumbents must perform work in an efficient, effective and timely manner with minimal direction.
• Mobility: Incumbents require sufficient mobility to work in an office setting and operate office equipment. Incumbents may be required to perform light lifting and carrying, file documents in various locations and heights, and sit, stand, walk, remain seated, and work at a video display terminal for prolonged periods of time.
• Vision: Vision sufficient to read small print, computer screens, and printed documents, and to operate assigned equipment.
• Hearing: Incumbents are required to hear in the normal audio range with or without correction.
• Environment: Normal office setting with some travel to attend meetings. Incumbents may be exposed to noise and/or dust.
• Other factors: Incumbents will be required to work extended hours including evenings and weekends. Incumbents may be required to travel outside City boundaries to attend meetings and to use a personal vehicle in the course of employment.

9/80 WORK SCHEDULE: Optional.
HOLIDAYS: 13 fixed holidays, one floating holiday.
VACATION: 10 days per year, accrued; increasing with City service.
SICK LEAVE: 12 days per year, accrued
MANAGEMENT LEAVE: 80 hours per fiscal year, allocated on July 1st and prorated the first year based on effective date of hire.
BENEFIT PLAN: The City provides a monthly Flexible Benefit Plan allowance of $1,398.34 for the payment of health, dental, and vision insurance premiums through the City's benefit program or $1,033.34 for participation in a qualified plan elsewhere.
LIFE INSURANCE: Benefit level equivalent to annual salary. Premium paid by City.
RETIREMENT PLAN: The City participates in the California Public Employees' Retirement System (PERS) and does not participate in Social Security. New PERS members receive the 2% at age 62, average of 3 years' final compensation benefit level and contribute 6.25% of their salary to pension costs. Classic members receive the 2% at age 55, single-highest year benefit formula and pay 7.00% of their salary toward pension costs
LONG-TERM DISABILITY: Paid by City.
DEFERRED COMPENSATION PLAN: Employee-paid ICMA 457 Plan is available.
FLEXIBLE SPENDING ACCOUNT PROGRAMS: Employee-paid Flexible Spending Account Programs for medical and dependent care expenses are available.
COASTAL HOUSING PARTNERSHIP: The City is a member of the Coastal Housing Partnership, which offers home loan assistance and rental reductions.
01
Do you possess a Bachelor's degree from an accredited college or university in public administration, business administration, or a related field?

• Yes
• No

02
Do you possess at least five (5) years of progressively responsible administrative and analytical experience, preferably within a local government environment, including two years of supervisory experience?

• Yes
• No

03
Describe your experience developing and managing operational budgets. If no experience, please type "no experience."
04
Describe your supervisory experience.
05
Describe your experience administering contracts, from soliciting RFPs to execution and management. If no experience, type "no experience."
06
Describe your experience in writing and/or administering grants. If no experience, type "no experience."
Required Question